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Minutes - 09/19/2016 - Plan CommissionvluLAGE. bi MINUTES OF THE SEPTEMBER 19, 2016 OAK BR , K REGULAR MEETING OF THE PLAN COMMISSION OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON OCTOBER 17, 2016 1. CALL TO ORDER: CALL TO ORDER The Meeting of the Plan Commission was called to order by Chairwoman Tropinski in the Samuel E. Dean Board Room of the Butler Government Center at 7:00 p.m. Chairwoman Tropinski announced that Member Naveen Jain would be participating at the Plan Commission meeting through electronic means. 2. ROLL CALL: Gail Polanek called the roll with the following persons PRESENT: Chairwoman Marcia Tropinsk, Members Thomas Doyle, Raju Iyer, Naveen Jain (by teleconference) Raj Lal, Simon Sheers and Kenneth Wilczak IN ATTENDANCE: Trustee Edward Tiesenga, Director of Community Development Robert Kallien Jr., Planning Technician Gail Polanek and Planner Rebecca Von Drasek 3. APPROVAL OF MINUTES: MEETING OF THE PLAN COMMISSION OF AUGUST 15, 2016 Motion by Member Lal, seconded by Member Doyle to waive the reading of the minutes and to approve the minutes of the August 15, 2016 Regular Plan Commission meeting as written. ROLL CALL VOTE Ayes: 6 — Members Doyle, Iyer, Jain Lal, Wilczak and Chairwoman Tropinski Nays: 0 — Absent: 1 — Member Sheers. Motion Carried. 4. UNFINISHED BUSINESS ROLL CALL MINUTES AUGUST 15, 2016 UNFINISHED BUSINESS A. VILLAGE OF OAK BROOK — ZONING REGULATIONS — OFF - PREMISES VOB - TEXT AMENDMENT - PARKING REGULATIONS — TEXT AMENDMENT OFF - PREMISES PARKING REGS Director of Community Development Kallien provided an overview of the requested text amendment. He noted that the language was crafted due to comments made during the proceedings for a request in Westmont regarding a proposed apartment VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 1 of 5 September 19, 2016 complex and natatorium, where it had been stated during a meeting that there was the possibility of some of the required parking would be located in Oak Brook. About a week ago, the village board of the Village of Westmont approved the project. Rebecca Von Drasek, Village Planner provided an update on the revisions made to the text amendment that had been presented at the last meeting. She noted that the language was simplified to state that properties located within the Village of Oak Brook would not be used as an accessory parking lot to uses not approved by the Village, which was the original intent of the text amendment. The initial language included a shuttle service. It was decided that the Code remain silent on that rather than to specify that it would be required or that there would be any regulatory involvement for providing parking outside of the walking distance. The intent of the language was to bring home the need for parking to be overseen by the Village for parking within the Village. The use of a shuttle would be discretionary for any uses. Member Jain said that he appeared before the Westmont board regarding the request. He questioned if the language meant that every time a swim meet occurs they would need to get approval from Oak Brook for off -site parking in the village. Village Planner Von Drasek responded that the language is intended to prevent the use of any property within the Village of Oak Brook to be used as an accessory parking lot to a use not approved by the Village Board. The Village Board has the authority to permit it, if they chose to, but it would prohibit the Westmont use to use parking located in Oak Brook without Village Board approval. Proposed Text Amendment — Parking Regulations — Location B. Location: After the effective date hereof,' all off - street parking spaces shall be located on the same lot as the building, structure or use of land served. However for building, structures, or uses other than single- family residences, off - street parlciu spaces may also be located off -site, provided that both the spaces and the use must be located within the Village of Oak Brook, the off -site parking is in accordance with 13 -12 -3 K., and that said spaces are also within five hundred fifty feet (550') walking distance of the use. off tree paFking spaces also be located o., a'=ct other than the let on whieli the building, StMeWfe OF Use of land served is loeat (1) Off - street parking spaces for any event sponsored by a governmental entity having property within the Village, provided said off -site spaces are located within one thousand five hundred feet (1500') of such building, structure or land which is used for the event. (2) All off - street parking spaces required for single- family residences shall VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 2 of 5 September 19, 2016 be located on the same lot as the residence, provided that no required spaces may be located in any front or side yard. (3) Any and all other use of off - street parking spaces in the Village that is in conflict with this section is prohibited unless specifically authorized by the Village Board of Trustees. Motion by Member Jain, seconded by Member Iyer to recommend approval of the proposed text amendment as revised and presented. ROLL CALL VOTE Ayes: 6 — Members Doyle, Iyer, Jain, Lal, Wilczalc and Chairwoman Tropinski Nays: 0 — Absent: 1 — Member Sheers. Motion Carried. 4. B. COMPREHENSIVE REVIEW OF THE VILLAGE OF OAK BROOK STAFF REVIEW Or ZONING ZONING ORDINANCE — STAFF DISCUSSION ORDINANCE Director of Community Development Kallien provided a brief overview of the zoning ordinance update. Following the last Plan Commission meeting, he met with Kon Savoy. He noted that the Plan Commission had covered a lot of ground and there are still things to review and believed it may be covered over the next couple of meetings. After the remaining issues have been reviewed, a draft document of the revised Zoning Code should be prepared and go over one last time. The focus would be on the issues and concepts and whether they are reasonable, and should they be forwarded on for public hearing. In December, the hope would be to hold a joint meeting with the Zoning Board and for the Plan Commission to give a recommendation. It would be an opportunity for the Zoning Board to be introduced to the revised code and be able to review the major substantive changes. The next step would be the public hearing, which would focus on the issues being modified. Prior to the public hearing, a draft copy of the proposed ordinance would be sent out to the stakeholders and homeowner associations. The hope would be to have the revised ordinance to the Village Board by April and approved by May. During the next Plan Commission, parking will be discussed. The Zoning Board has had several requested variations related to a need for parking. The parking regulations will be modified so that it is more reflective of the needs that exist today and not what existed in the Code 40 years ago. We will also look at eliminating the redundancies that exist between the Plan Commission and Zoning Board of Appeals. Currently a special use is reviewed by the Plan Commission, then to the Zoning Board and then to the Village Board. It is very repetitive and does not necessarily end up with a better project. The consultant will also look at the possibility, statutorily of having a combined body that would be a planning and zoning commission. It would be larger than 7 members who would review all of the cases. Member Doyle mentioned that an area that may cause conflict would be issues VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 3 of 5 September 19, 2016 where the Plan Commission has thoroughly reviewed something, but have not necessarily followed the stakeholder's expectations. He suggested that in the process to alert the stakeholders the reasons for not including something that they anticipated would be included as opposed to sending them a document and what they are looking for is not there. Director of Community Development Kallien agreed and said that back in the beginning of the year when those meetings with the stakeholders were held and key issues were identified. Those items could be identified with notes that they were reviewed and whether the changes made or not made. Included in the motion could be noted that the Plan Commission reviewed all of the key issues although they may or may not have recommended changes. Some people may expect that the Village will never have digital signs, and the mall will have an expectation that something could develop. Most of the homeowner associations and business owners that attended the stakeholder meetings, many had one or two key issues. It is not necessarily the job of the Commission to make everyone completely satisfied, but that a meaningful discussion took place. Trustee Tiesenga commented that he wondered about the food trucks and whether we were going into a direction with objectives or standards or if we were waiting to see how Chicago keeps them out of Wacker Drive, etc. Director of Community Development Kallien responded that was why we need time to see what is determined in the way of text provided by the consultant based on the discussion with the Plan Commission. Chicago is having trouble right now regarding the 200 -foot rule from a brick and mortar restaurant. At the end of the day, they may or may not be allowed or they may be allowed only for special events or something else. Member Doyle noted that the Commission had a rather thorough discussion and clear recommendation and direction to the consultant. Director of Community Development Kallien added that whatever is decided, staff has to be prepared to be able to enforce those provisions, which is always the challenge. Motion by Member Iyer, seconded by Member Doyle to continue the zoning ordinance updated review to the next regular Plan Commission meeting on October 17, 2016. ROLL CALL VOTE Ayes: 6 — Members Doyle, Iyer, Jain, Lal, Wilczak and Chairwoman Tropinski Nays: 0 — Absent: 1 — Member Sheers. Motion Carried. 5 NEW BUSINESS VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 4 of 5 September 19, 2016 NEW BUSINESS There was no new business to discuss. 6. OTHER BUSINESS Director of Community Development Kallien reviewed possible new cases. 7. PUBLIC COMMENTS No comments were made from the public. 8. ADJOURNMENT: Motion by Member Iyer, seconded by Member Lal to adjourn the meeting at 7:29 p.m. ROLL CALL VOTE Ayes: 6 — Members Doyle, Iyer, Jain, Lal, Wilczak and Chairwoman Tropinski Nays: 0 — Absent: 1 — Member Sheers. Motion Carried. ATTEST: /s/ Robert L. Kallien Jr. Robert Kallien, Director of Community Development Secretary VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 5 of 5 September 19, 2016 OTHER BUSINESS PUBLIC COMMENTS ADJOURNMENT