Minutes - 02/06/2007 - Police Pension Fund BoardMINUTES OF THE FEBRUARY 6, 2007 REGULAR
MEETING OF THE BOARD OF TRUSTEES OF THE
OAK BROOK POLICE PENSION FUND APPROVED AS
WRITTEN ON MAY 19 2007.
1. CALL TO ORDER
The Regular Meeting of the Board of Trustees of the Oak Brook Police Pension
Fund was called to order by President Birdsall at 7:00 p.m. in the Upper Level
Conference Room of the Butler Government Center, 1200 Oak Brook Road,
Oak Brook, IL.
2. ROLL CALL
President Birdsall called the roll with the following persons
PRESENT: President Robert Birdsall, Vice President Michael Hall, Secretary
Alan Feldman and newly appointed Trustee Susan Templeton.
ABSENT: None.
IN ATTENDANCE: Darrell J. Langlois, Finance Director; Tom Sawyer
Executive Vice President and Terese Krafcheck, Vice President,
MB Financial.
Trustee Richard Badowski arrived later in the meeting as noted.
3. SWEARING IN CEREMONY OF TRUSTEE TEMPLETON
Deputy Village Clerk Carol Harty gave the official oath of office to newly
appointed Trustee Susan Templeton to the Oak Brook Police Pension Fund
Board of Trustees.
4. APPROVAL OF MINUTES
a. Regular Board Meeting Minutes of October 26, 2006
Motion by Vice President Hall, seconded by Secretary Feldman, to approve the
Minutes of the Regular Meeting of October 26, 2006 as presented. VOICE
VOTE: Motion carried.
b. Special Board Meeting of December 18, 2006
Motion by Secretary Feldman, seconded by Vice President Hall, to approve the
Minutes of the Special Meeting of December 18, 2006 as presented. VOICE
VOTE: Motion carried.
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5. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will
be enacted in one motion.
Motion by Secretary Feldman, seconded by Vice President Hall, to approve the
Consent Agenda and authorize expenditures as presented. ROLL CALL
VOTE:
Ayes: 4 - President Birdsall, Vice President Hall, Secretary Feldman and
Trustee Templeton.
Nays: 0 - None.
Absent: 1 - Trustee Badowski.
a. Approval of October 1 -31, 2006 checks #3322 -3331 and #6404 -6422 in the
total amount of $111,676.24
b. Approval of November 1 -30, 2006 checks #3336 -3345 and #6424 -6442 in
the total amount of $110,682.41
c. Approval of December 1 -31, 2006 checks #3350 -3358 and #6444 -6453 in
the total amount of $110,521.99
d. Approval of Pension Clerk hours for the months of October through
February, 2006 in the total amount of $419.56
e. Approval of Dr. Moisan's annual medical examination of Michael Ciolino in
the amount of $395.00
f. Approval of Attorney Atwell's Invoice in the amount of $525.00
6. ITEMS REMOVED FROM CONSENT AGENDA - None presented.
7. UNFINISHED BUSINESS
a. Acceptance of Dr. Moisan's Certificate of Disability
President Birdsall explained to Trustee Templeton that every officer that is
on disability is required to have an annual medical examination by a Board
appointed physician to recertify that the officer is disabled. If the officer is
determined to be physically fit, then he or she would be required to return to
duty. The Board members were sent a copy of Dr. Moisan's certificate of
disability. President Birdsall noted that there was an error in Dr. Moisan's
certificate which requires it to be corrected. The item was tabled to the next
Board meeting.
8. NEW BUSINESS
a. Discussion of Actuarial Study
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8. a.
Actuary Timothy Sharpe explained to the Board that the investment return
for The Fund was 8.97 %, the annual payroll increased 6.0% with an average
increase of 6.7 %. There was one new member to The Fund, no terminations,
one retirement and no incidents of disability. The percent funded was
unchanged at 86.3 %. The Village's contribution increased from $554,767 to
$585,787 or a 5.6% increase. The percentage of contribution decreased
slightly from 18.59% to 18.52 %.
Trustee Badowski arrived at this time.
Finance Director Langlois explained the salary increases were due to
promotions within the Department. Secretary Feldman indicated that in the
last three years the salary increases have been over 6% and is the 5.25%
calculated salary assumption enough at this time. Director Langlois
indicated that this should flatten out now as the promotions have occurred,
the contract was settled and retroactive pay has been processed. Secretary
Feldman suggested that the Village's contribution be increased.
Secretary Feldman requested that the minutes reflect that the Board reviewed
this and noticed the salary trend is up and if it continues to increase, that the
Village's contribution be increased next year.
Trustee Templeton inquired as to what the salary increase would be for
employees this year. Director Langlois indicated that the increase rate would
be 4.5% for top of grade employees and up to 8.5% for non - top -of -grade
employees. The Village has also budgeted for a 3.5% cost of living increase.
Director Langlois will provide a salary projection to the Board at their next
quarterly meeting.
Motion by Vice President Hall, seconded by Trustee Badowski, to direct
Actuary Timothy Sharpe to proceed with the assumptions of a 7.5% rate of
return and a 5.25% salary increase for the Actuarial Study of The Fund.
VOICE VOTE: Motion carried.
b. MB Financial Investment Management Presentation
Tom Sawyer, MB Financial, gave the investment management presentation of
The Fund. The value added from investments for the fourth quarter of 2006
was $985,068 with a year to date total added to The Fund of $2,306.84. The
money market return for the fourth quarter was 1.28 %, fixed income return
0.84 %, equity return 7.72% with a total account return of 3.85% and year to
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date total account return of 9.46 %. Since inception the annual long term
8. b.
portfolio performance was 6.48 %, stocks 5.95 %, bonds 5.59% and T -bills
3.63 %. The current portfolio allocations for the money market are 1 %, for
fixed income securities 54% and equity securities 45 %. The equity sector
allocations for large cap US stocks are 62 %, small cap US stocks 17 %,
International stocks 16% and 5% REIT Fund.
He indicated that the judge is to rule on the Sudan Act hopefully in the next
few weeks. If the judge rules in favor of the State, MB Financial will
provide a letter accordingly to the Board that they are in compliance with the
'Act.
Trustee Templeton asked if the bank would provide a correlation study of
fixed income and International to protect The Fund from a bad period. Mr.
Sawyer indicated that MB Financial will provide this to the Board members.
President Birdsall asked if The Fund's investments should be re- balanced
according to the Investment Policies projected allocations. Mr. Sawyer
suggested that the investments remain as they are at this time. Finance
Director Langlois recommended that the Board may review this in July if any
adjustments should be made to the portfolio.
c. Approval of Investment .Transactions
Motion by Trustee Templeton, seconded by Secretary Feldman, to approve
the investment transactions indicated on Tab 5 of Oak Brook Bank's
Investment Performance Report from October 1, 2006 through December 31,
2006 as presented. ROLL CALL VOTE:
Ayes: 5 - President Birdsall, Vice President Hall, Secretary Feldman and
Trustees Badowski and Templeton.
Nays: 0 - None.
Absent: 0 - None.
d. Approval of 2007 Pension Increases
Finance Director Langlois explained the 2007 pension increases that are
provided by State Statute.
Motion by Vice President Hall, Secretary Feldman, to approve the 2007
pension increases as presented. ROLL CALL VOTE:
Ayes: 5 - President Birdsall, Vice President Hall, Secretary Feldman and
Trustees Badowski and Templeton.
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�'1
0
d.
Nays: 0 - None.
Absent: 0 -None.
e. Discussion and Approval of Lauterbach & Amen, LLP Contract
Finance Director Langlois explained that Lauterbach & Amen provides for
The Fund the Department of Insurance requirements and bookkeeping. He
believes that it is a check and balance of The Fund rather than he providing
all of the accounting services.
Motion by Trustee Templeton, seconded by Vice President Hall, to approve
the Lauterbach & Amen, LLP Contract as presented. ROLL CALL VOTE:
Ayes: 5 - President Birdsall, Vice President Hall, Secretary Feldman and
Trustees Badowski and Templeton.
Nays: 0 - None.
Absent: 0 - None.
f. Discussion of Disability Application
President Birdsall explained to the Board Donald Malec's duty disability
application for an injury while on duty. Officer Malec has not been approved
to return to work after several surgeries and therefore has requested a line of
duty disability. Board Attorney Reimer has been contacted and he will
request all of the necessary forms and medical records for the disability
process. The Board then approves three physicians to review all of the
medical records and will then meet to review their medical evaluations for a
decision.
UPDATES AND INFORMATION
President Birdsall gave a status update to the Board regarding the disability
application from Sgt. Randy Mucha. His medical records have not all been
received from his physicians. Once these medical records are received, the
three Board appointed physicians will review these records, examine the
applicant and provide their decisions to the Board. The Board will then hold a
hearing to rule on the evidence provided. Dr. Conroe and Dr. Harris will be
two of the physicians that the Board has used previously in this type of
disability.
President Birdsall remarked that the IPPFA annual membership fees has been
received for payment The form needs to be completed by the Trustees and
Officers of The Fund. This organization provides information to the Board of
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the rules and regulations for pension funds.
9. He further noted that it time for the annual Status Reports to be sent to all
members of The Fund for any changes in their marital status or dependents so
that the files are updated properly.
10. ADJOURNMENT
Motion by Vice President Hall, seconded by Trustee Badowski, to adjourn the
meeting at 8:45 p.m. VOICE VOTE: Motion carried.
ATTEST:
s \Alan Feldman
Secretary
s \Linda K. Gonnella
Recording Secretary
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