Minutes - 04/28/2009 - Police Pension Fund BoardI'T'EM 9.11.
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AGENDA ITEM
Regular Board of Trustees Meeting
of
April 28, 2009
SUBJECT: Police and Firefighters' Pension Fund Actuarial Studies
FROM: David Niemeyer, Village Manager
Sharon Dangles, Acting Finance Director
BUDGET SOURCE/BUDGET IMPACT: Various Accounts in the Police and Fire
Departments
RECOMMENDED MOTION: We move that 1) The Village Board accept the attached
actuarial reports of the Police Pension Fund and Firefighters' Pension Fund and 2) The
Village Board approve a Village contribution of 30.21% of payroll for police officers and
35.44% for firefighters retroactive to January 1, 2009.
Background/History:
An actuarial study of the Police Pension Fund and Firefighters' Pension Fund is performed
annually in order to monitor the funding progress of the two funds as well as determining the
Village's contribution for the coming year. Since it is in both the Village's interest and the two
pension fund's interest that these studies be performed, 50% of the cost of each study is paid for
by the Village and 50% is paid for by the respective pension fund. The studies presented were
once again performed by Timothy W. Sharpe, Actuary.
The actuarial study process begins with the Finance Department providing the actuary with
participant salary, contribution, and service credit data. From there, the actuary calculates
various scenarios based on prior actuarial assumptions as well as what the impact would be for
various changes in actuarial assumptions. The actuary then attends a meeting with each
respective Pension Board where the preliminary results and various changes in actuarial
assumptions are discussed. Based on the direction given at the meeting, the actuarial studies are
then completed and a funding request is forwarded to the Village Board (ultimately responsible
for funding the pension programs). The following is a brief summary of the two reports:
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Police and Fire Pension Funds
As a recap to the Power Point presentation given by Darrell Langlois at the March 101h meeting,
the 2009 budgeted contribution rate was 24.00% for Police and 30.00% for Fire. After the
actuarial results were completed in early 2009 it was known that the budgeted contribution rates
were too low as they can be hard to predict with the state of the economy. The revised
contribution rates would be 27.72% for Police and 32.35% for Fire assuming that we would keep
the interest rate at 7.50% and the Salary at 5.25 %. This would cause the budget to be over by a
total of $182,007 for both Pension funds with $120,784 for Police and $61 ,223 for Fire
(Assumption 1- attachment).
The Police and Firefighters' Pension Board requested lowering the investment return assumption
from 7.5% to 7.0% and to partially offset the cost of this change, both Boards also recommended
lowering the long -term salary increase assumption by 0.50 %. The revised contribution rates
would be 31.46% for Police and 36.03% for Fire, for a total over budgeted amount of $399,312
for both Pension funds. For Police this would cause $242,217 to be additionally funded and
$157,095 for Fire (Assumption 2- attachment).
At the March IOtl' Board meeting, the Village Board directed staff to look at the results for
lowering the investment return from 7.50% to 7.00% and lowering the salary increase
assumption from 5.25% to 4.25 %. The revised contribution rates would be 30.21% for Police
and 35.44% for Fire. The additional amount to be funded for Police would be $201,631 and
$141,724 for Fire with a total amount of $343,355 (Assumption 3- attachment).
The recommended Village contribution of 30.21% (Police) and 35.44% (Fire) of payroll for
2009 is above the 24.00% (Police) and 30.00% (Fire) of payroll used in preparation of the 2009
Budget. To date in 2009 the Village has continued to contribute to the Police Pension Fund at
the 2008 rate of 18.60% and 25.10% for the Fire Pension Fund. The past practice has been that
the contribution rate is made retroactive to January 1 Accordingly, if the contribution rate of
30 21% is approved, a retroactive payment of $114,352.15 will be made to the Police Pension
Fund. If the contribution rate of 35.44% is approved, a retroactive payment of $79,762.19 will
be made to the Fire Pension Fund. Due to this increase a budget transfer later in the year will
likely be required.
Further delay on this issue will cause the Village not being issued the Comprehensive Annual
Financial Report (CAFR) by our auditing firm until a decision is made. The CAFR is needed to
file numerous reports with state agencies that have deadlines to be met and it can also inhibit us
from receiving the GFOA Certificate of Achievement Award if not filed timely. The Village has
successfully obtained the Certificate of Achievement for 30 consecutive years.
Recommendation:
We recommend that the Village Board accept the actuarial studies of the Police Pension Fund
and Firefighters' Pension Fund and authorize a Village contribution of 30.21% of payroll for
Police and 35.44% of payroll for Firefighters retroactive to January 1, 2009
Last saved by administrator I \FINANCE \DLANGLOI \WORD \ACTUARY2009 doc
Last printed 4/24/2009 10 00 AM
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