Minutes - 05/09/2001 - Safety Pathway CommitteeMINUTES OF THE REGULAR MEETING OF
THE OAK BROOK SAFETY PATHWAY COMMITTEE OF MAY 9, 2001
Unofficial until approved as written XX or as amended on
July]] 2001
1. ROLL CALL
The meeting was called to order at 7:38 p.m., Co -Chair Hartmann presiding.
Committee Members Present:
Co Chair Hartmann, Dinkel, Doyle, Miologos, Richardson
Committee Members Absent:
Co -Chair Cullum, Huizenga, McShane, Walters
Others Present:
Howard Trier and Tom Suhs, Oak Brook Park District; Stephen Veitch, Village Manager.
2. APPROVAL OF MINUTES
A motion was made by Member Doyle, seconded by Member Dinkel, to approve the minutes of the
meeting held on January 10, 2001 as presented. Passed unanimously.
3. PROJECT UPDATES
Village Manager Veitch provided updates on various pathway projects:
A. 22nd Street. Some adjustments are still needed to the wooden retaining walls. Dr. Trier
reported that he thought the south wall was constructed as it was due to utility conflicts behind it
that prevented sinking the deadmen posts as designed. This will be clarified.
It was agreed that the more serious problem is restoration of the project area by the
telecommunications contractor who, under permit from the State, has effectively destroyed the
north path and done considerable damage to the south path. It was further agreed that the Park
District and the Village would direct strong letters to IDOT regarding the damage and the need for
prompt and complete restoration.
B. Midwest Road. Construction on the roadway is continuing at a healthy pace. Pathway work
will not be evident until later this summer.
C. Harger/York. Phase I engineering is complete and ISTHA review comments have been
received. Modifications are being made in response, principally having to do with accommodating
possible future widening of I -88. Once completed and approved, we can proceed into Phase II
Minutes of Oak Brook Safety Pathway Committee
Meeting of May 9, 2001
Page 2
engineering. The existing STP grant covers all engineering. We have received an additional STP
grant for construction of the reduced scope project (the York Road portion and the connection to the
Forest Preserve path on Harger east of Yorkshire Woods). We have also applied for a CMAQ grant
for construction (CMAQ pays 80% vs. the 75% paid by STP) and should learn the status of that
application later this year. The rest of the Harger portion is reflected on the priority list as a
separate project.
Member Miologos requested guidance with respect to continuing to support this project at the
Village Board, noting that it is the most extensive and expensive project on the priority list.
Member Richardson noted that there has been a solid commitment to this project for many years,
since it will be the principal link to the north part of the Village and a critical segment in the
regional trail as well.
There was further discussion of project costs in general and the desirability of obtaining input from
the Committee as projects are selected from the priority list for inclusion in the Five -Year Financial
Plan and the annual Village budget. It was agreed to review the list and estimated costs at the July
meeting in order to provide input to the 2002 -2006 Five -Year Financial Plan.
D. 31" Street. No change. On December 15 the Village was notified that the Illinois
Transportation Enhancement Grant has been approved for Phase II engineering, construction
engineering and construction of the path and pedestrian bridge. We are developing the Phase II
contract while awaiting final sign -off on the Project Development Report. Given the delay in
approval of the grant extension, construction will likely not begin until 2002.
E. Regional Trail. The Phase I Project Development Report is awaiting IDOT review. Submittal
was delayed several months due to alignment issues in Brookfield and was finally submitted on
February 7, 2001 showing a gap in those particular areas. At this point, CMAQ has approved
$1,000,000 for construction, which could start as early as August 2002. We have also applied for a
State DNR grant. The total project cost is estimated at $6,200,000 including engineering.
There was a discussion of design issues at the crossings of Roosevelt Road and of I -294. Staff will
obtain information from the Project Development Report concerning these locations.
F. 2000 Village Project - 35th Street; Covington to St. Stephens Green. Excavation and
retaining wall installation are substantially complete. Pathway installation and restoration remain.
Construction should resume very soon and be concluded shortly thereafter.
G. 2001 Village Project - Wood Glen Lane, York to existing path. It now looks as though the
Tollway Authority is not going to transfer the property involved in this project to the Park District
as previously thought. The Authority has indicated its willingness to consider an application for a
permit for the facility, however. The Village will apply for that permit with the intent of
constructing this segment, which is already designed, this year.
Minutes of Oak Brook Safety Pathway Committee
Meeting of May 9, 2001
Page 3
4. OLD BUSINESS
A. Maintenance Issues. Village Manager Veitch reported that the spring inspection will be
completed shortly. Other than that, only some spot asphalt work is planned for this year. The staff
is also reviewing the intersection of spring and Harger for some minor improvements. Committee
members reported several areas needing attention in the upcoming inspection.
Village Manager Veitch reported that the Forest Preserve District a work order in process to replace
a bollard and asphalt the sloping section of path near the York Tavern this spring. As of May 8,
there has been no action. Regarding paving the area west of the Graue Mill where screenings
frequently wash out, the District wants to see the outcome of property acquisition efforts in the area
before doing anything. They hope to eventually realign the path with a somewhat realigned Spring
Road if successful in acquiring the Village Gate property and properties south.
Member Miologos complimented the Public Works department on its swift response to a litter and
debris complaint she had referred earlier this spring. Dr. Trier relayed a similar compliment
regarding repair of the 31St Street path where a utility cut had occurred in connection with the new
Library.
B. System Signage. Village Manager Veitch reported that proposals have just been received for
the new Village street markers and are being analyzed. Some work has been done on the pathway
system signage plan. The street marker replacement program is budgeted but, given revenue
limitations, is not assured at this time.
C. Pathway Map Update. Tom Suhs presented a prototype for a new map for the Committee's
review. Comments were favorable and Tom was urged to continue its development. The possible
use of hotel tax funds to cover a portion of printing cost and a suggestion from Member Miologos
that an student contest for overall design be considered were also discussed. The Committee will
review progress in July.
5. NEW BUSINESS
There was no new business.
6. OTHER BUSINESS
Manager Veitch distributed a summary of results from the 2001 Citizens Survey pertaining to the
pathway system. It was noted that satisfaction ratings continue to be favorable and to increase
gradually. The great majority of the written comments are being addressed through the priority list
and maintenance program.
Minutes of Oak Brook Safety Pathway Committee
Meeting of May 9, 2001
Page 4
7. ADJOURNMENT
There being no additional business, a motion was made by Member Doyle, seconded by Member
Miologos, to adjourn the meeting at 9:08 p.m. Passed unanimously.
The next Committee meeting will be held on Wednesday, July 11, 2001.
Village Manager