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Minutes - 11/08/2000 - Safety Pathway CommitteeMINUTES OF THE REGULAR MEETING OF THE OAK BROOK SAFETY PATHWAY COMMITTEE OF NOVEMBER 8, 2000 Unofficial until approved as written XX or as amended on January 10, 2001 1. ROLL CALL The meeting was called to order at 7:35 p.m., Co -Chair Cullum presiding. Committee Members Present: Co -Chair Cullum, Doyle, McShane, Miologos, Richardson, Walters Committee Members Absent: Co -Chair Hartmann, Dinkel, Huizenga Others Present: Howard Trier, Oak Brook Park District; Stephen B. Veitch, Village Manager; Barbara Langley, Suburban Life Newspaper 2. APPROVAL OF MINUTES A motion was made by Member McShane, seconded by Member Richardson, to approve the minutes of the meeting held on September 13, 2000 as presented. Passed unanimously. 3. REVIEW OF PATHWAY PRIORITY LIST The Committee discussed criteria for designating various pathway system enhancements as Priority A, Priority B or Priority C. It was noted that these designations are not, and have not in the past been, intended to suggest the sequence in which improvements should be pursued. They are more a means of classifying enhancements that have been identified as desirable and potentially worthwhile additions to the pathway system. Following discussion, there was consensus to develop a new list using the following classification criteria: Group A - Improvements that complete strategic links within Village or to the regional system and/or address significant safety concerns. Group B - Improvements that are considered highly desirable, but of lesser safety or strategic value. Group C - Improvements that are considered desirable. Minutes of Oak Brook Safety Pathway Committee Meeting of November 8, 2000 Page 2 The Committee then reviewed the Listing of High Priority Capital Improvements, dated January 7, 1998, with the criteria in mind, noting projects that have been completed, changes in scope, and changes in conditions that would have an effect on classification. In connection with this discussion, Village Manager Veitch was asked to discuss with the management of the Oak Brook Hyatt the matter of access from the hotel to Harger /Spring intersection. There was also discussion of creating an interior loop within the Midwest Club. There was a consensus that such a project would best be addressed by the homeowners association. The Village could not mandate any particular action (as the roadways are private) but would be available for advice. Village Manager Veitch will prepare a new list reflecting tonight's discussion for further review by the Committee prior to forwarding it to the Village Board. 4. PROJECT UPDATES Village Manager Veitch provided updates on various pathway projects: A. 22nd Street. Construction is nearly complete. Some sections of the guard railing atop the concrete barrier remain to be installed and some adjustments are needed to the wooden retaining walls. B. York Road. The first of the series of press releases was issued October 9 and generated at least one story. C. Midwest Road. Construction on the road has recently begun. D. Harger/York. The application for a new construction grant for the reduced scope (the York Road portion and the connection to the Forest Preserve path on Harger east of Yorkshire Woods) has gone in and prospects are good. The Village will be looking at possibilities for the rest of the Harger portion (a local project) including a cantilevered structure on the Salt Creek bridge. E. Spring Road. The Village has heard nothing further about any Forest Preserve District plans in this area. F. 31" Street. No new developments. The Village still anticipates extension of the grant and moving into Phase II engineering this year. Concerning the section east of Jorie Boulevard, Manager Veitch reported on the successful November 7 referendum to authorize sale of right -of -way for the County highway improvement. He also reported that he and Village Engineer Durfey have reviewed the project plans and are of the opinion that an at -grade crossing at the Forest Preserve path opposite the south Sports Core field Minutes of Oak Brook Safety Pathway Committee Meeting of November 8, 2000 Page 3 could be feasible. Sight distance appears to be adequate, the median will provide safety in the center of 31St Street, and users need look only in one direction and cross two lanes at a time. The Village has asked DuPage County to consider this crossing in its final plans. G. Regional Trail. No new developments. Completion of Phase I engineering is still anticipated this year. At this point, only this phase has been funded. The timeframe for construction is still unclear. The Committee asked to be advised of any meetings concerning the regional trail. H. 2000 Village Project - 35th Street; Covington to St. Stephens Green. Tree trimming is complete. Excavation and retaining wall installation are underway. 5. OLD BUSINESS A. Maintenance Issues. Village Manager Veitch reported that overlays have been completed in Brook Forest, on Hunter Drive, and in Trinity Lakes. Concerning the area south of the bridge in Trinity Lakes, work has been deferred due to access problems (and the path's condition being better than thought). The asphalt apron at 16th Street and Spring was also completed. The Forest Preserve District has yet to widen the run- around at York road near the York Tavern Several other maintenance issues were identified for follow -up: 1. A stop sign for is needed for the York Road path northbound at Robin Hood Ranch. 2. The pathway and shoulder on south and east side of Spring (where adjacent to Forest Preserve) needs periodic cleaning. 3. The Forest Preserve District should be asked to pave the area west of the Graue Mill where screenings have been added in order to prevent frequent washouts. 4. A bike safe storm sewer grate is needed at the southeast corner of Kingston and Hamilton. B. System Signage. Bids have been authorized for the new Village street markers. No further progress has been made regarding the pathway system signage plan beyond the concepts with the Committee has agreed. C. Pathway Map Update. An update is planned but no further action has been taken. Mr. Dinkel has volunteered his assistance. D. Policy on Pathway Surfaces. There was further discussion of the question of which surface is more desirable for the ring around the Sports Core and the possibility of asking residents about their preferences in the annual Citizen Survey that will go out in the spring of 2001. The consensus of the members present was that the current policy of maintaining in stone the parts of the perimeter ring that are presently stone should not be changed. Minutes of Oak Brook Safety Pathway Committee Meeting of November 8, 2000 Page 4 6. NEW BUSINESS There was a brief discussion of the future of the Dean property on Canterberry Lane in the context of the pathway system. Mr. Trier reported that paths in the interior of the property would likely be restricted to walking use, but that a link from Canterberry to the I -294 underpass (part of the regional pathway) would not be a problem. 7. OTHER BUSINESS There was none. 8. ADJOURNMENT There being no additional business, a motion was made by Member Richardson, seconded by Member McShane, to adjourn the meeting at 9:10 p.m. Passed unanimously. The next Committee meeting will be held on Wednesday, January 10, 2001 at 7:30 p.m. in the Samuel E. Dean Board Room at the Village Hall. Respectfully Submitted, W��� Stephen B. "Veitch Village Manager