S-984 - 01/09/2001 - BUDGET - Ordinances Supporting Documentsv V!4 t p F O q
� o
® e
O - y
G � O
2
9CFOOUNT'� \��\
7r�.s
VILLAGE OF OAK BROOK
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS 60523 -2255
I
PHONE: 630 990 -3000
FAX: 630 990 -0 876
Date: January 5, 2001 W E B S I T E: I www oak- brook.org
To: Village President and Board of Trustees
i
From: Darrell Langlois
Recommendation: That the Village President and Board of Trustees approve the
attached ordinance authorizing loans from the General Corporate
Fund to the Sports Core Fund.
The current ordinance authorizing loans from the General Corporate Fund to the Sports
Core Fund expires on January 31, 2001. The following describes the authorizations last
given, as well as updates the Village Board on the loan activity for the current year.
The prior ordinance authorized a consolidated loan of up to $750,000 in order to fund
capital and operating needs of the Sports Core dating from 1996 -1999. At the end of
December an additional $40,000 was needed in order to fund the final payroll an, d bill
listing for 2000. This shortfall is due primarily to weather - related factors as well as the
under budget performance of the food and beverage operations for 2000. Accords I gly, I
am requesting that the loan amount authorized be increased to $790,000. Per the
2001 -2005 Five -Year Financial Plan, repayment of this loan is scheduled to begin in
2003.
The current ordinance authorized a loan of up to $1,313,440 in order to provide funding
for the golf clubhouse expansion project and a loan of $125,000 for the pool deck
replacement project in advance of receipt of the proceeds from the sale of the
Westchester Park property. Due to the final payout on both projects having already
been made, the loan amounts authorized can be adjusted to $1,298,300 for the golf
clubhouse expansion project and $125,500 for the pool deck replacement project.
Since the proceeds from the sale have not yet occurred, I am also requesting that the
authorizations be extended for an additional one -year term.
To date, expenses of approximately $107,000 have been paid for engineering and
subdivision work in Westchester Park, with additional expenses anticipated early in
2001. Total loan authorization of $125,000 is requested for this purpose and will be
repaid when the Westchester Park property is sold. 1
Please let me know if you have any comments or questions.
41
credits /refunds, appeals, interest/penalties, hearings and voluntary
disclosure.
All units of local government are required to adopt an ordinance that is
consistent with the provisions of the Act.
Motion by Trustee McInerney, seconded by Trustee Savino, to adopt
Ordinance #2001- GL- MUN- TX -RR -G -668, "An Ordinance in
Connection with Rights and Responsibilities Related to Locally
Imposed and Administered Taxes of the Village of Oak Brook,
Illinois," as presented and waive the full reading thereof. ROLL CALL
VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
5) ORDINANCE #2001 -BU -S -984, AN ORDINANCE I ORD #t01 -BU-
AUTHORIZING A LOAN TO THE SPORTS CORE FUND: i S -984
SC LOAN
The current ordinance authorizing loans from the General - Corporate
Fund to the Sports Core Fund expired on January 31, 2001. The prior
ordinance authorized a consolidated loan of up to $750,000 in order to
fund capital and operating needs of the Sports Core dating from 1996-
1999. At the end of December an additional $40,000 was needed in
order to fund the final payroll and bill listing for 2000. This shortfall is
due primarily to weather - related factors as well as the under budget i
performance of the food and beverage operations for 2000. Finance
Director Langlois requested that the loan amount authorized is
increased to $790,000. Per the 2001 -2005 Five -Year Financial Plan,
repayment of this loan is scheduled to begin in 2003.
The current ordinance authorized a loan of up to $1,313,440 in order to
provide funding for the golf clubhouse expansion project and a loan of
$125,000 for the pool deck replacement project in advance of receipt of
the proceeds from the sale of the Westchester Park property. Due to
the final payout on both projects having already been made, the loan
amounts authorized can be adjusted to $1,298,300 for the golf
clubhouse expansion project and $125,500 for the pool deck
replacement project. Since the proceeds from the sale have not yet
occurred, Finance Director Langlois also requested that the
authorizations be extended for an additional one -year term.
To date, expenses of approximately $107,000 have been paid for
engineering and subdivision work in Westchester Park, with additional
VILLAGE OF OAK BROOK Minutes Page 7 of 12 January 9, 2001
No
expenses anticipated early in 2001. Total loan authorization of
$125,000 is requested for this purpose and will be repaid when the
Westchester Park property is sold.
Motion by Trustee McInerney, seconded by Trustee Kenny, to approve
Ordinance #2001 -BU -S -984, "An Ordinance Authorizing a Loan to the
Sports Core Fund," as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
Trustee Savino indicated that the loan repayment each year is'
postponed to a later date, and he asked the Board to consider any
activities that may generate increased revenue.
The Board discussed various types of groups who use the facility,
alternative meeting rooms, staffing of events, weather conditions that
affect revenue, purchasing, storage and possibilities of price increases.
i
7. C. AWARD OF CONTRACTS:
1) WAIVE COMPETITIVE BIDDING AND AUTHORIZE FIRE CLOTH
PURCHASE FOR PROTECTIVE FIRE CLOTHING:
In 2000, the Village Board waived bidding due to sole source and
authorized staff to negotiate a contract with W. S. Darley & Company
to supply our replacements for protective fire gear. Staffs analysis last
year showed that the unit prices were very favorable in light of the
quality and durability of the Morning Pride fire gear, as compared to
similar gear from other manufacturers. The unit prices for 200 are
being extended until January 20, 2001. The Fire Department
anticipates ordering 20 sets of gear, for an extended total cost of
$23,980, plus shipping. This should be the Fire Department's only
order for fire gear this year. Funds in the amount of $25,000 are
contained in the Rescue and Fire Operations Program (10 -721) to
cover this purchase.
Motion by Trustee Kenny, seconded by Trustee Savino, to waive
bidding due to sole source, and authorize the issuance of a purchase
order to : W.S. Darley & Company, 2000 Anson Drive, Melrose Park,
IL 60160, for the purchase of Morning Pride Protective Fire Clothing,
at a unit cost of $699 per coat and $500 per pants, plus shipping.
ROLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes Page 8 of 12 January 9, 2001
n