S-1102 - 01/25/2005 - PERSONNEL RULES & R PL-RR - Ordinances Supporting Documents3. She suggested this would lead to a more open, accessible and accountable local
government. The Citizen Advocacy Center has worked with other communities including
Elmhurst and she indicated they would be happy to work with the Village.
President Quinlan announced the Board of Trustees voted upon Mr. Edward Nielsen to
serve on the Board of Fire and Police Commissioners. He asked Mr. Nielsen to come
forward for the official swearing in ceremony. Village Clerk Gonnella gave the official
oath of office to Mr. Nielsen. Mr. Nielsen thanked the Board for allowing him to serve on
the Board and commended the public safety departments for their efforts in - serving the
Village of Oak Brook.
4. APPROVAL OF MINUTES - None presented.
5. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion.
President Quinlan announced that under Agenda Item 5. A. 4). that the amount should read
$149793.50.
Trustee Zannis asked that Agenda Items 5. E. 1 & 2 be removed from the Consent Agenda
for further discussion. Trustee Korin requested that Agenda Item 5. E. 4) be removed from
the Consent Agenda for further discussion.
Motion by Trustee Korin, seconded by Trustee Yusuf, to approve the Consent Agenda and
authorize expenditures as amended. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis.
Nays: 0 -None.
Absent: 1 - Trustee Caleel. Motion carried.
A. Accounts Payable for Period Ending January 21, 2005 - $1,096,146.89
Significant Items included in Above:
1) James J. Benes & Associates — Payout #3 - $14,615.50
2) Laner, Muchin, Dombrow, Becker, Levin and Tominberg, Ltd. — Attorney Fees -
$915.15 continued from January 17, 2005 Meeting
3) Du Page Water Commission - $155,848.23-
4) Kubiesa, Spiroff, Gosselar & Acker, P.C. — October, 2004 Legal Services -
$14,793.50
B. Approval of Payroll for Pay Period Ending January 15, 2005 - $585,766.97
C. Community Development Referrals
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Tree Pruning and Removal Services
2) Golf Course Commodities
VILLAGE OF OAK BROOK Minutes Page 3 of 21 January 25, 2005
5. 3) Golf Course Maintenance Equipment
F. Budget Adjustments
G. Treasurer's Report — December, 2004
An Ordinance Authorizing a Loan to the Sports Core Fund
I. An Ordinance° Approving the 2005 Salary Plan and an Amendment to the Salary
Administration Policy for Non - represented Employees of the Village of Oak Brook,
Illinois continued from January 17, 2005 Meeting
J. An Ordinance Amending Article V of the Personnel Manual of the Village of Oak
Brook
K. IRMA Annual Contribution
L. Ratify Ad Hoc Committee Formation Amendment
6. ITEMS REMOVED FROM CONSENT AGENDA:
5. D. Authorization to Seek Bids or Proposals or Negotiate Contracts: 4) Fourth of July
Parking /Concessions
Trustee Korin indicated that discussion occurred last year by the Board of Trustees of how
to accommodate concessions. She recommended that food concessions are not necessary
but beverages and novelty items should be available by vendors. These two areas would
allow the Village to create a profit rather than going for multiple bids of services that are
not necessary to provide.
President Quinlan inquired what services should be provided. Trustee Korin
recommended four stations of beverages on the fields and novelty items be sold throughout
the crowds. Trustee Zannis suggested that the Village go out to bid for parking.
Trustee Craig explained that vendors could be contacted for promotional items but those
positions would have to be staffed by Village staff. President Quinlan inquired if there are
legal ramifications if beverages are sold without food. Attorney Kubiesa said there is a
potential liability with this. President Quinlan recommended that staff seek proposals on
all areas and then choose the best method to proceed. Trustee Korin stated that this is fine
but it does take time to seek proposals and she wanted enough time to allow for review of
the information. Trustee Zannis asked that the beverage concessions be operated by the
Village and have a time frame on the process to respond to the Board of Trustees with
proposals by March 2, 2005.
Motion by Trustee Aktipis, seconded by Trustee Korin, to authorize staff to seek bids or
proposals or negotiate contracts for the Fourth of July Parking /Concessions. VOICE
VOTE: Motion carried.
5. E. Authorization to Hire, Promote or Reassign Duties of Village Employees 1) Police
Department — Part -time Accreditation Manager; 2) Transfer of Police Personnel
5. E. 1) & 2)
VILLAGE OF OAK BROOK Minutes Page 4 of 21 January 25, 2005