R-1595 - 10/11/2016 - PUBLIC WORKS - Resolutions Supporting Documents ITEM 7.C. 1)
BOARD OF TRUSTEES MEETING
VILLAGE Or SAMUEL E. DEAN BOARD ROOM
OAK BR q
ikK , BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
October 11, 2016
SUBJECT: Award of Contract — Public Works Fuel Island Concrete Replacement
Project
FROM: Rania Serences, Senior Purchasing Assistant
BUDGET SOURCE/BUDGET IMPACT: $40,000 from Garage Equipment
Replacement Fund (341-90200)
RECOMMENDED MOTION:
I move that the Village Board award a contract to the lowest responsive and responsible
bidder, A Lamp Concrete Contractors, Inc., Schaumburg, Illinois, for the Public Works
Fuel Island Concrete Replacement Project in the amount of $31,710. Additionally, I
move that the Village Board approves Resolution R-1595.
Backiround/History:
A solicitation for bids for the Public Works Fuel Island Concrete Replacement Project
was posted on Village website and sent to three (4) companies on Monday, September
19, 2016. Two (2) sealed bids were received and opened on Monday, October 3, 2016:
A Lamp Concrete Alliance Contractors, Inc.
Contractors, Inc.
Public Works Fuel Island $31,710 $35,645
Concrete Replacement
Huff&Huff Incorporated (our consulting engineer)agrees that we award the
contract to the lowest responsive and responsible bidder, A Lamp Concrete Contractors,
Inc. (see attached letter). The Consulting Engineer reviewed references and staff is
satisfied. Also, A Lamp Concrete Contractors, Inc. was awarded the Village's 2008
Water Main Project and performed adequately.
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In 1994 a new fuel tank system was installed at the Public Works facility. The concrete
around the fuel island has been repaired many times and has now deteriorated and needs
to be replaced. The project consists of removing and providing proper disposal for the
existing concrete and bituminous pavement, placing new gravel below the concrete, and
placing a new reinforced concrete pad around the fuel island.
The work is expected to begin on November 1, 2016 and to be completed by November
30, 2016.
Recommendation:
That the Village Board award a contract to the lowest responsive and responsible bidder,
A Lamp Concrete Contractors, Inc., Schaumburg, Illinois, for the Public Works Fuel
Island Concrete Replacement Project in the amount of $31,710. Additionally, I move
that the Village Board approves Resolution R-1595.
Page 2
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915 Harger Road,Suite 330
Oak Brook,IL 60523
=. Phone(630)684-9100
environmental engineers Fax(630)684-9120
and consultants Website:http://huffrdittffcom
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October 4, 2016
Mr. Doug Patchin.
Public Works Director
Village of Oak Brook
1200 Oak Brook Rd.
Oak Brook, IL 60523
Re: Public Works Fuel Island Concrete Replacement
Bid Recommendation
Dear Mr. Patchin:
Bids were received and publicly opened on October 3, 2016, for the Public Works Fuel
Island Concrete Replacement project. The project consists of the removal and
replacement of approximately 875 square feet of severely deteriorated pavement adjacent
to the Public Works Facility's fuel island. The project was advertised on the Village's
website on September 19, 2016 and in addition, three contractors were directly sent a
Notice to Bidders. Two bids were received.
The bids are as follows:
i A Lamp Concrete Contractors, Inc. $31,710.00
Schaumburg, IL
Alliance Contractors, Inc. $35,645.00
Woodstock, IL
The engineer's estimate for the Public Works Fuel Island Concrete replacement project is
$30,500.
1 81.0220273.03\\Bid Recommendation
i
Two municipal references submitted by A Lamp were contacted regarding recently
performed work similar to this project. Each reference said that excellent concrete work
had been performed in a timely manner and that they would hire the Contractor again for
similar work. In addition, the Village of Winnetka was contacted because they had
recently mentioned to me that A Lamp had performed some work for the Village. A
Lamp has done several recent concrete projects for the Village of Winnetka and they
were satisfied with the quality of work and that they met the work schedule.
F
Therefore, it is recommended that A Lamp Concrete Contractors, Inc. be awarded the
Public Works Fuel Island Concrete Replacement project in the amount of$31,710.00.
Please contact me at 630-684-4431, if you have any questions.
;Vver ruly yours,
H. Eisele, P.E.
Senior Project Manager
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J:81.0220273.03\\Bid Recommendation
RESOLUTION 2016-PW-FUEL-CNTRCT-R-1595
A RESOLUTION APPROVING THE AWARD OF A CONTRACT
TO REMOVE AND REPLACE THE FUEL ISLAND CONCRETE
LOCATED AT THE VILLAGE PUBLIC WORKS FACILITY
WHEREAS, the Village desires to remove and replace the fuel island concrete located at the
Public Works facility, 3003 Jorie Boulevard, Oak Brook, Illinois, 60523, and known as the Public Works
Fuel Island Concrete Replacement Project ("Project's; and
WHEREAS, on September 19, 2016, the Village requested bids to provide the Project; and
WHEREAS, the Village received two bids to complete the Project; and
WHEREAS, A Lamp Concrete Contractors, Inc. ("A Lamp'), was the lowest responsive and
responsible bidder; and
WHEREAS, the Village President and Board of Trustees, being fully advised in the premises,
have determined that it is in the best interests of the Village and its residents to award a Contract to A
Lamp for the Project in an amount not to exceed $31,710.00.
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Award of Contract. The award of the contract for the Project from A Lamp for a
total amount not to exceed $31,710.00 shall be, and is hereby, approved.
Section 3: Authorization and Execution of Contract. The Village President and Village Clerk
shall be, and hereby are, authorized to execute the Contract per the signed Review of Contract form, after
receipt of the final Contract fully executed by A Lamp.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2016-PW-FUEL-CNTRCT-R-1595
Approving the Contract For Fuel Island Concrete Replacement Project
Page 2 of 2
APPROVED THIS 11th day of October, 2016
Gopal G. Lalmalani
Village President
PASSED THIS 11th day of October, 2016
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
REVIEW OF CONTRACTS
Awarding Agency: Ty e of Contract;/ntrac
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village of Oak Brook I approved by Board of Trustees- Date/initials: