G-832 - 02/27/2007 - SPORTS CORE - Ordinances Supporting DocumentsREVISED AGENDA ITEM:
9._
(changes underlined)
AGENDA ITEM
Regular Board of Trustees Meeting
of
February 13, 2007
SUBJECT: REVISED MEMO: Sports Core and Bath and Tennis Club Ordinance
FROM: Jeffrey Moline, Assistant Village Man e
BUDGET SOURCE /BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move to approve Ordinance 2007 -SC -G -832 Adopting a
Comprehensive Amendment to Title 12, Chapter 1 "Sports Core" and Chapter 3 "Bath
and Tennis Club" of the Village Code of the Village of Oak Brook.
Background /History:
Attached is a proposed Ordinance prepared by Village Staff and reviewed with Village Counsel
for the annual comprehensive amendment to Title 12 of the Village Code. This proposal
replaces Chapters 1 and Chapters 3 of the Code with new Chapters 1 and 3 as drafted and
attached as Exhibits A and B to the proposed Ordinance; Chapter 2, Golf Club, was approved
separately on January 23, 2007.
As you are aware, the proposed Ordinance is the second version of the ordinance proposed to the
Village Board for the 2007 season. Whereas the first version included some rate increases,
excluding Golf, this new proposal holds all rates for the Bath and Tennis Club and fields at 2006
levels. However, the changes proposed herein incorporate the 2006 Bath and Tennis Operations
Policy approved by the Village Board into the Village Code. These changes are underlined in
the definitions section of Chapter 1, Section 2, and throughout Section 4, of Chapter 3,
Operations of Clubhouse. Finally the initial list of organizations paving only "Variable Costs" is
attached as Attachment 3.
Approved in 2006 was the recommendation by staff to advertise on cable TV for the Bath and
Tennis Clubhouse. In 2006, a commercial focused on attracting wedding business was
developed and aired. Recently a new commercial aimed at corporate events and parties was
developed and has been aired. A copy of the two commercials is attached for your review.
Last saved by administrator V \AGENDA\AGENDA ITEM 2007 Sports Core Ord mm doc
Last printed 2/12/2007 4 20 PM
Development of a third commercial was also covered under the initial cost and contract with
Comcast. The third commercial is in the development phase currently and will focus on all the
amenities of the Sports Core and specifically, package deal options to include a combination of
Golf, Tennis, Swimming, Polo and possibly, Oak Brook Hotel packages.
Aside from this form of media, ads have also been placed in Ultimate Chicago wedding, R.H.
Donnelley — Yellow Pages, Chicago Style Weddings (May edition and on website), the Wedding
Guide Chicago, Chicago Wedding Resource (www chicaoweddingresource.com) and in the
Chicago Tribune, "Discover" 2006 Neighborhood Guide, Oak Brook and Hinsdale.
Attached for your review are the following items:
Attachment 1: Proposed Sports Core Ordinance with Exhibits A and B
Attachment 2: Board Directive for Bath and Tennis Clubhouse Operations
Attachment 3: Listing of Organizations Assessed Variable Costs
Recommendation:
Staff recommends the Village Board approve Ordinance G -832 Adopting a Comprehensive
Amendment to Title 12, Chapters 1 "Sports Core" and Chapter 3 "Bath and Tennis Club" of the
Village Code of the Village of Oak Brook as proposed.
Last saved by administrator V \AGENDA\AGENDA ITEM 2007 Sports Core Ord mm doc
Last punted 2/12/2007 4 20 PM
ITEM 9. It. ti)
AGENDA ITEM
Regular Board of Trustees Meeting
of
February 13, 2007
SUBJECT: Sports Core Ordinance - Sports Core and Bath and Tennis Club
FROM: Jeffrey Moline, Assistant Village Manage -.
BUDGET SOURCE /BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move to approve Ordinance 2007 -SC -G -832 Adopting a
Comprehensive Amendment to Title 12, Chapter 1 "Sports Core" and Chapter 3 "Bath
and Tennis Club" of the Village Code of the Village of Oak Brook.
Background /History:
Attached is a proposed Ordinance prepared by Village Staff and reviewed with Village Counsel
for the annual comprehensive amendment to Title 12 of the Village Code. This proposal
replaces Chapters 1 and Chapters 3 of the Code with new Chapters 1 and 3 as drafted and
attached as Exhibits A and B to the proposed Ordinance; Chapter 2, Golf Club, was approved
separately on January 23, 2007.
As you are aware, the proposed Ordinance is the second version of the ordinance proposed to the
Village Board for the 2007 season. Whereas the first version included some rate increases,
excluding Golf, this new proposal holds all rates for the Bath and Tennis Club and fields at 2006
levels. However, the changes proposed herein incorporate the 2006 Bath and Tennis Operations
Policy approved by the Village Board into the Village Code. These changes are underlined in
the definitions section of Chapter 1, Section 2, and throughout Section 4, of Chapter 3,
Operations of Clubhouse. Finally a list of the current
Approved in 2006 was the recommendation by staff to advertise on cable TV for the Bath and
Tennis Clubhouse. In 2006, a commercial focused on attracting wedding business was
developed and aired. Recently a new commercial aimed at corporate events and parties was
developed and has been aired. A copy of the two commercials is attached for your review.
Development of a third commercial was also covered under the initial cost and contract with
Last saved by administrator J \My Documents\ASSISTANT MANAGER FILES \WORDDOC \Sports Core\2007\AGENDA ITEM 2007 Sports
Core Ord mm doc
Last printed 2/9/2007 3 41 PM
Comcast. The third commercial is in the development phase currently and will focus on all the
amenities of the Sports Core and specifically, package deal options to include a combination of
Golf, Tennis, Swimming, Polo and possibly, Oak Brook Hotel packages.
Aside from this form of media, ads have also been placed in Ultimate Chicago wedding, R.H.
Donnelley — Yellow Pages, Chicago Style Weddings (May edition and on website), the Wedding
Guide Chicago, Chicago Wedding Resource ( www.chic2aoweddinjzresource.com) and in the
Chicago Tribune, "Discover" 2006 Neighborhood Guide, Oak Brook and Hinsdale.
Attached for your review are the following items:
Attachment 1: Proposed Sports, Core Ordinance with Exhibits A and B
Attachment 2: Board Directive for Bath and Tennis Clubhouse Operations
Attachment 3: Listing of Organizations Assessed Variable Costs
Recommendation:
Staff recommends the Village Board approve Ordinance G -832 Adopting a Comprehensive
Amendment to Title 12, Chapters 1 "Sports Core" and Chapter 3 "Bath and Tennis Club" of the
Village Code of the Village of Oak Brook as proposed.
Last saved by administrator J \My Documents\ASSISTANT MANAGER FILES \WORDDOC \Sports Core\2007\AGENDA ITEM 2007 Sports
Core Ord mm doc
Last punted 2/9/2007 3 41 PM
Attachment 1
ORDINANCE 2007- SC -G -832
AN ORDINANCE ADOPTING A COMPREHENSIVE AMENDMENT
TO TITLE 12, CHAPTER 1, ENTITLED "SPORTS CORE," AND TITLE 12, CHAPTER 3,
ENTITLED "OAK BROOK BATH AND TENNIS CLUB," OF
THE VILLAGE CODE OF THE VILLAGE OF OAK BROOK, ILLINOIS
WHEREAS, the Village Manager has recommended a comprehensive amendment to Title 12,
Chapter 1 entitled "Sports Core" and Chapter 3, entitled "Oak Brook Bath and Tennis Club" of the Village
Code of the Village of Oak Brook; and
WHEREAS, the Village President and Board of Trustees have reviewed this comprehensive
amendment and have approved the changes recommended by the Village Manager
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows
Section 1: That the provisions of the preamble hereinabove set forth are hereby adopted as
though fully set forth herein.
Section 2 That Title 12, Chapter 1, entitled "Sports Core" of the Village Code of the Village of
Oak Brook is amended to read as set forth in the attached exhibit labeled Exhibit A and incorporated
herein by reference
Section 3: That Title 12, Chapter 3, entitled "Oak Brook Bath and Tennis Club" of the Village
Code of the Village of Oak Brook is amended to read as set forth in the attached exhibit labeled Exhibit B
and incorporated herein by reference
Section 4: All ordinances or parts of ordinances in conflict with this ordinance are hereby
repealed to the extent of the conflict.
Section 5- This ordinance shall be in full force and effect from and after its passage, approval
and publication as required by law
Section 6. The Village Clerk is hereby authorized and directed to publish this ordinance in
pamphlet form in the manner provided by law
APPROVED THIS 13th day of February, 2007
Kevin Quinlan,
Village President
PASSED THIS 13th day of February, 2007.
Ayes
Nays-
Absent.
ATTEST.
Linda K Gonnella, CMC
Village Clerk
EXHIBIT
CHAPTER 1
SPORTS CORE
SECTION
12 -1 -1
Sports Core Defined
12 -1 -2
Definitions
12 -1 -3
Scheduling and Permits
12 -1 -4:
Fees
12 -1 -5-
Rental Insurance
12 -1 -6.
Additional Requirements
12 -1 -7:
Permitted And Prohibited Activities
12 -1 -1. SPORTS CORE DEFINED-
The Village of Oak Brook Sports Core consists of the Oak Brook Golf Club and the Oak
Brook Bath and Tennis Club as outlined herein.
12 -1 -2 DEFINITIONS:
BATH AND TENNIS GUESTS: Individuals registered by a family or individual member, to utilize the
tennis courts and swimming pools and shall be limited to four (4) visits per year. Guests may not charge
vouchers and must be accompanied by the member at all times. A member shall not be permitted to
have more than nine (9) guests per day without the approval of the Bath and Tennis Operations Manager.
Individual guest fees per person are set out in subsection 12 -3 -2E of this Chapter
CORPORATE RESIDENT: A full -time employee whose primary place of employment is within the
corporate limits of the Village.
DRIVING RANGE MEMBERSHIP: Range members are entitled to unlimited practice ball usage within
designated areas of the driving range.
FULLY ALLOCATED COST: shall mean the variable cost of each function, plus a reasonable - allocated
portion of the Bath and Tennis Club administrative overhead and marketing costs allocated to the
clubhouse and the annual debt service
JUNIOR MEMBER - GOLF: A minor child under twenty -one (21) years of age. Junior members may
play without payment of additional greens fees at any time the course is open, except on weekends or
holidays A junior member underage twelve (12) may not play at anytime unless accompanied by an
adult
NONRESIDENT: Any person residing outside the corporate limits of the Village who is not a corporate
resident
NONRESIDENT LIMITED MEMBERSHIP - GOLF: Limited members may play without payment of
additional greens fees anytime, except Fridays, Saturdays, Sundays, and holidays Members may play
during these excepted times by paying the prevailing greens fees
RESIDENT: Any person permanently residing within the corporate limits of the Village and all full -time
employees of the Village, as defined in Article III of the Village of Oak Brook Personnel Manual, and full -
time employees of the Oak Brook Park District
RESIDENT GOLF DISCOUNT FOR JUNIORS, SENIORS. Any resident sixty (60) years of age or older
(senior) or under twenty -one (21) years of age (junior), will pay a reduced rate.
SEASON MEMBERS, OR MEMBERS: Persons paying season pass fees. In the case of Bath and
Tennis, this shall include family, individual, social and /or tennis associate fees.
SENIOR: Any person sixty (60) years of age or older
SENIOR MEMBER — GOLF: Senior members, may play without payment of additional greens fees any
time, except weekends or holidays. Members may play during these excepted times by paying the
prevailing greens fees.
SOCIAL MEMBER — BATH AND TENNIS: Includes individuals and all persons permanently residing in
the household of the principal member that are age twenty -one (21) years old or older Membership will
entitle the participants to utilize the clubhouse dining facilities and to invite unlimited dining guests Social
members may use the Bath and Tennis recreation facilities not more than four (4) times a year, provided
that they pay the prevailing guest fee charged to their account
TENNIS ASSOCIATE: Will be an individual over the age of 18 (no exceptions) Associate Membership
will entitle the participant to utilize the tennis facilities only by paying a court fee of $28 per hour No
swimming privileges are included with this membership. Tennis Associates may bring guests and pay the
appropriate guest fee. No person shall be a guest at the Bath & Tennis Club more than four times per
season.
UNLIMITED BATH AND TENNIS MEMBERSHIP - FAMILY (TYPE A): Will include husband and /or wife
and all children under the age of twenty -one (21) permanently residing in the household of the principal
member or members. Membership will entitle the participant to utilize all the facilities.
UNLIMITED BATH AND TENNIS MEMBERSHIP - INDIVIDUAL (TYPE B): Will be an individual at least
twenty -one (21) years of age Membership will entitle the participant to utilize all the facilities
UNLIMITED BATH AND TENNIS MEMBERSHIP — SENIOR, FAMILY (TYPE C): Will include husband
and/or wife, one or both over the age of sixty (60), and all grandchildren under the age of twenty -one (21)
Membership will entitle the participant to utilize all the facilities, subject to rules governing use of the
facilities by children
UNLIMITED BATH AND TENNIS MEMBERSHIP — SENIOR, INDIVIDUAL (TYPE D): Will be an
individual at least sixty (60) years of age. Membership will entitle the participant to utilize all the facilities
UNLIMITED SEASON MEMBERSHIP - GOLF: Permits holder to play without payment of additional
greens fees at any time the course is open
VARIABLE COST: Shall mean the full direct costs of hosting each function, including the cost of food
and beverages served, food preparation, service set -up and tear -down opening, cleaning, and closing
the facility
12 -1 -3 SCHEDULING AND PERMITS-
A. Reservations,
1. Requests to utilize the open field areas for recreational sporting events shall be made in
writing to the Bath and Tennis Operations Manager at least thirty (30) days in advance for Field 3
or sixty (60) days in advance for Field 2; and
2. Reservations will be taken on a first -come, first -serve basis and confirmed only upon receipt of
a deposit.
B Use Regulations.
1. Use of the Sports Core for recreational sporting events which involve spectator admission fees
or concessions shall be limited to not - for - profit, 501 C (3) organizations,
2 Uses of open fields for polo must be arranged by separate agreement with the Village,
3 Other use of open fields or show field areas must be arranged by separate agreement with the
Village; and
4 All events shall be subject to the ordinances and regulations of the Village with respect to
licenses and permits.
12 -1 -4 Fees: For open fields for events of less than 200 participants, there shall be a daily user fee of
two hundred dollars ($200.00) per field (approximately 12 acres) for up to four (4) hours of use,
plus an additional one hundred dollars ($100.00) per field for each hour (or part thereof) of use for
over four (4) hours, except as arranged for and approved by the Village Manager or his designee
For events of more than 200 participants, a separate agreement between the applicant sponsor
and the Village of Oak Brook shall be approved by the Village Manager
Fees for the use of the open field or show field include only the availability of the basic facility as it
normally exists Additional facilities or services may be required for a particular event, the cost of
such facilities or services shall be the obligation of the user.
12 -1 -5 Rental insurance Any person renting outdoor Sports Core facilities shall be required to provide
proof of insurance for the proposed activity as required by the Village Manager two (2) weeks
prior to the event
12 -1 -6: Additional requirements:
A Events. Whenever an event involves an admission fee or concessions:
1 Security services acceptable to the Village will be required,
2 A cash clean -up bond in an amount reflective of the magnitude of the event, as established by the
Village Manager, or his designee, and agreed to by the applicant, must be provided two (2) weeks in
advance of event A minimum cash clean -up bond of $500.00 shall be established for each event
3. Portable rest room facilities must be arranged by the event sponsor in accordance with the
approval of the Village,
4 Field setup must be arranged exclusively through the Village. Billing for all services detailed in
subsection Al, A3 and A4 of this section shall be through the Village and all fees must be prepaid two
(2) weeks prior to the event; and
5 A deposit with reservation applications in an amount consistent with overall service requests, as
determined by the Village Manager, shall be required.
B. Bridle And Walking Paths- Sports Core bridle and walking paths shall be open to the general public.
C Parking Limited parking may be available for open field events, weather permitting The Village
reserves the right to require off -site parking at its discretion All costs associated with off -site parking
must be paid by the holder of the event
D. Sponsorship: The Sports Core may, subject to the approval of the Village Board, accept sponsorship
fees and grant approved forms of advertisement in return for such fees. The appropriate sponsorship
fees for specific events shall be established on an individual basis by the Village Board.
12 -1 -7 PERMITTED AND PROHIBITED ACTIVITIES:
A There shall be no camping or picnicking on the Sports Core, except as specifically authorized in
connection with an approved event.
B No events shall be authorized or scheduled which require the installation of permanent facilities or the
alteration or obstruction of open field areas.
C Cross - country skiing shall be permitted on any area of the Sports Core, except the golf course.
D Practice hitting of golf balls is permitted only on designated driving ranges and practice areas
E. Snowmobiles, motorbikes, motorcycles and other off - the -road vehicles shall not be operated on the
Sports Core Motorcycles may be operated only on paved roadways.
F No skateboards, scooters or in -line skates shall be permitted in any area of the Sports Core with the
exception of the pedestrian /bicycle paths.
G No person may go in or upon any pond or other body of water, whether liquid or frozen, in the Sports
Core except maintenance personnel authorized by the Bath & Tennis Club Manager or the Golf Club
Manager, notwithstanding the foregoing general prohibition, at the pond adjacent to the Bath & Tennis
Club, wading shall be permitted in a designated roped -off area when a lifeguard is present, and
canoeing and paddle boating shall be permitted in strict conformity with subsection 12 -3 -6D of this
Title.
H Operation of mechanical airborne devices, whether radio remote controlled, tethered or
mechanically /fuel propelled, is prohibited in all areas of the Sports Core. Such prohibited devices
include, but are not limited to, motorized model airplanes and toy rockets
I Unless authorized in writing by the Village Manager or his /her designee, no person shall sell or offer
for sale anywhere on the Sports Core any food, beverage, merchandise or service
J No person may sell or use sparklers in any area of the Sports Core.
EXHIBIT B
CHAPTER 3
OAK BROOK BATH AND TENNIS CLUB
SECTION
12 -3 -1.
Facilities
12 -3 -2
Season Membership And Fee Schedule
12 -3 -3:
Membership Identification And Charging
12 -3 -4
Operation Of Clubhouse
12 -3 -5.
Operation Of Swimming Pools
12 -3 -6:
Operation Of Tennis Courts
12 -3 -1 • FACILITIES: The Oak Brook Bath and Tennis Club consists of:
A A clubhouse, including
Kitchen facilities;
Dining room facilities;
Locker and shower facilities,
Bar facilities,
Covered patio facilities.
B. Outdoor swimming pools, including.
A wading pool;
A 25 -yard competition pool,
A diving pool;
C. A lake with water recreation equipment.
D A snack pavilion with picnic tables.
E Outdoor tennis courts.
F A sand volleyball court.
12 -3 -2 SEASON MEMBERSHIP AND FEE SCHEDULE:
A. General Membership: Membership fees are non - refundable and /or transferable and are
established as follows:
RESIDENTS-
USAGE
COST
Family
Unlimited
$ 65000
Individual
Unlimited
$ 42500
Social
Limited
$ -0-
Tennis Associate
Limited
$ 12500
10 -Pass Card
Swimming
$ 180.00
SENIOR RESIDENTS:
USAGE
COST
Family
Unlimited
$ 55000
Individual
Unlimited
$ 32500
Social
Limited
$ -0-
Tennis Associate
Limited
$ 150.00
10 -Pass Card
Swimming
$ 18000
CORPORATE MEMBERSHIP
USAGE
COST
Family
Unlimited
$ 950.00
Individual
Unlimited
$ 775.00
Senior- Family
Unlimited
$ 850.00
Senior - Individual
Unlimited
$ 67500
Social
Limited
$ 10000
NON - RESIDENT
USAGE
COST
Family
Unlimited
$1,100.00
Individual
Unlimited
$ 90000
Senior - Family
Unlimited
$ 900.00
Senior - Individual
Unlimited
$ 55000
Social
Limited
$ 75.00
Tennis Associate
Limited
$ 15000
10 -Pass Card
Swimming
$ 260.00
B. Reductions: The above - listed fees, excluding the Senior Resident category, are subject to the
following reductions:
1 $100 00 for all unlimited usage categories for fees paid prior to May 1, 2006
C Swim team fee schedule.
1st child in family $150.00
Each additional child in family $125.00
D Guest Fees,
1 Individual guest fees per person are set forth below
Children Under 12 $ 8.00
Adult $12.00
E Childcare Providers No guest fee is required for child care providers whose sole purpose at the
Club is to supervise members' children, provided that the member registers said child care
provider with the Bath and Tennis Operations Manager or his /her designee, and provided further
that said child care provider makes no charges at the Club.
12 -3 -3 MEMBERSHIP IDENTIFICATION AND CHARGING:
A Members will be issued photo identification cards indicating the type of membership and the holder's
name Such cards will be required for admission and as identification for charging privileges at all
Sports Core facilities.
B All accounts will be payable upon receipt of statements. Any balance not paid within thirty (30) days
of the statement date shall be charged an interest fee of one and five - tenths (1.5) percent (18 percent
annual rate). Membership privileges on any accounts with unpaid balances over forty -five (45) days
will be canceled, and any accounts with unpaid balances over ninety (90) days will be terminated
from the club Memberships will not be renewed until any balance from previous seasons has been
paid in full, including any costs that the Village incurs due to collection discounts and fees
C All fees for lessons and programs shall be charged through the Bath and Tennis Club. Fee schedules
for lessons shall be posted There will be no refunds.
D. Locker use shall be available on a first -come, first- served basis and in accordance with policies of the
Bath and Tennis Club established by management and posted in the locker areas.
E A challenge to a charge on a member account must be lodged within 45 days of the statement date or
the charge will stand
12 -3 -4 OPERATION OF CLUBHOUSE
A Hours- The Bath and Tennis Club facilities will maintain hours as follows:
1 Clubhouse Office. Hours of operation for the Clubhouse between May 1 to Labor Day (in season),
and Labor Day to May 1 (off- season), will be established by the Village Manager (or designee) and
posted at the Clubhouse Office. Customers will be advised to contact the Sports Core Administration
when the Clubhouse Office is closed
2 Clubhouse Dining Room- Luncheon and dinner service will operate as scheduled and posted,
generally between Memorial Day to Labor Day
3. Poolside Food And Beverage Service. Weather Permitting, Poolside Food and Beverage service
will generally operate in conjunction with swim hours, unless otherwise posted, from Memorial Day
weekend to Labor Day
B Rules And Regulations The Oak Brook Bath and Tennis Clubhouse operating rules and regulations
are as follows
1 The clubhouse is operated for the use of members, their guests, and the paying public during the
established dining room service hours
2 Persons under twenty one (21) years of age will not be served alcoholic beverages. The bath and
tennis club staff reserves the right to refuse service to any person who has had, in their judgment,
too much to drink or may be otherwise impaired
3 Members must accompany their guests when dining in the clubhouse or using the other food
service facilities, except for clubhouse events open to the paying public
4 Proper attire is required in the dining room Bathing suits are not considered proper attire
5 Children under the age of sixteen (16) years old must be accompanied by an adult member when
dining in the clubhouse
6 Food and beverage services may be paid for through the club member's account. A ticket for
these services will be signed by the member. Gratuities are automatically added to the bill
7. No alcoholic beverages or food may be brought onto the bath and tennis club or sports core
property other than those purchased from the golf course or bath and tennis club refreshment
areas.
8. Children, guests and members are asked to use the outside entrances to the locker rooms
9 The Bath and Tennis Club is not responsible for the loss of personal property
C Clubhouse Rental and Food and Beverage Service.
1 Space at the clubhouse may be rented for private parties or events subject to availability and so
as not to conflict with scheduled membership events and commitments.
2 Space at the clubhouse will be available at the following rates:
Monday- Friday (10.00 a.m. — 4.00 p.m.)
Resident
$35000
Non Resident
$450.00
Monday- Thursday (After 5 00 p m.)
Resident
$350.00
Non Resident
$45000
Saturday- Sunday (10 00 a m. — 4 00 p m )
Resident
$400.00
Non Resident
$550.00
Friday- Sunday (After 5.00 p m.)
$5,000
Resident
$45000
Non Resident
$65000
3. Fees are assessed per room. Fees are doubled for use of the entire clubhouse An additional
fee of fifty dollars ($50.00) per hour for any event over five (5) hours will be charged.
4 Club rentals with no meal service will be additionally charged for any extraordinary food and
beverage requirements such as setups, table arrangements, linen services, etc
5 If the net food and beverage (excluding tax and gratuities) service for a scheduled event exceeds
the minimums shown below and subject to review by the Village Manager or his designee based
on the event, there will be no clubhouse rental fee.
Saddle Club 11 Room Monday - Friday (10.00 a m — 4.00 p.m)
$ 500
Monday- Thursday (After 5.00 p m )
$1,200
Saturday- Sunday (10.00 a.m. — 4:00 p m)
$1,200
Friday- Sunday (After 5:00 p m.)
$2,000
Oak Brook Room: Monday- Friday (10:00 a.m —4:00 p.m.)
$1,250
Monday- Thursday (After 5.00 p.m )
$3,000
Saturday- Sunday (10 00 a.m — 4.00 p.m)
$3,000
Friday- Sunday (After 5 00 p m)
$5,000
Clubhouse. Monday - Friday (10.00 am — 4.00 p.m.)
$2,000
Monday- Thursday (After 5.00 p m )
$4,800
Saturday- Sunday (10 00 a.m. — 4:00 p.m)
$4,800
Friday- Sunday (After 5.00 p.m )
$8,000
6 The term "resident ", for purposes of the clubhouse rentals, shall include Oak Brook residents,
corporate residents, Oak Brook businesses, and all bath and tennis family or individual members
for the current season.
No function shall be hosted at prices rates, and charges that fail to cover the variable costs as
defined in section 12 -1 -2 except by approval of the Village Manager or the Village Board when
the event is deemed to be in the best interest of the Village Such exceptions shall be limited and
justified by significant benefit to the Village and the payment to offset said costs shall be subject
to an annual appropriation from the General Fund to the Sports Core Fund and approved with the
annual budget
8. The following functions may be hosted at prices, rates, and charges sufficient to cover only the
Variable Cost-
a) Functions for Oak Brook homeowners associations, the Oak Brook Civic Association, the
Greater Oak Brook Chamber of Commerce and other governmental, civic, cultural, and
social organizations confined to or predominantly focused upon Oak Brook as approved
by the Board of Trustees as providing significant benefit to the Village
b) Regular weekly, monthly, or recurring functions for Social and other Bath and Tennis
Club members
9. Oak Brook municipal functions private and corporate parties and events, shall be hosted at
competitive market prices, rates and charges designed to cover variable cost and contribute to
the maximum - attainable recovery of a portion of fully - allocated cost.
10 In the event any additional equipment, above the existing equipment for 200 plated seatings, an
additional charge will be added
11 All food and beverage service shall be approved by the Sports Core food and beverage staff
12 A deposit of one thousand dollars ($1,000.00) will be required to secure a reservation for wedding
receptions or rental of the entire clubhouse A five hundred dollar ($500) deposit is required for all
other events. Deposits must be made in person at the clubhouse and will be accepted on a first -
come, first -serve basis Deposits are non - refundable.
13. Payments for services are due forty eight (48) hours prior to the date of the event by certified
check, unless other arrangements have been made, in writing, as part of the special events
contract
D Bath And Tennis Club Grounds Rental: Any use of the grounds of the bath and tennis club in the off-
season (after Labor Day and prior to the federally- observed Memorial Day) may be authorized by the
Bath and Tennis Operations Manager, subject to individual arrangements.
12 -3 -5 OPERATION OF SWIMMING POOLS:
A The pools may be utilized by Sports Core members and their registered guests according to the
privileges associated with the applicable class of membership
B Weather permitting, the pools will be open between the Saturday immediately before the
federally- observed Memorial Day and the day after Labor Day, or as determined by the Bath
and Tennis Operations Manager, subject to availability of certified lifeguarding staff and
weather. End of summer schedule will be determined by August 15.
C Group and individual swimming and diving lessons will be available from instructors employed by the
club
D The Oak Brook Bath and Tennis Club swimming pool and canoeing rules and regulations are as
follows
1 No inner tubes, nonsafety flotation devices, or pool toys will be allowed in the pool areas
2. Nonswimmers who can't stand in the shallow area must have someone over the age of thirteen
(13) in the water with them at all times
3 There will be no cutoff shorts or gym shorts allowed in the pool. All swimmers must be wearing a
swimsuit No thong swimsuits will be permitted
4 No one is permitted to be in the pool area, unless a lifeguard is on duty
5 No diving is permitted in the shallow area of the pools
6 No running, pushing, rough housing or inappropriate behavior will be permitted.
7 Only one person is permitted on the diving board at a time, no double bouncing will be permitted
8 Bathers must stay off of the pool divider ropes.
9 The diving boards are restricted to those able to meet deep water requirements as established by
the swimming staff
10 Children under the age 'of twelve (12) must be accompanied by an adult at all times, except for
organized swim team activities.
11. There will be no use of water recreation equipment on the lake unless a lifeguard is on duty.
Persons using said equipment must wear a life jacket at all times.
12 Swimming is not allowed in the lake at any time except with a life packet and under the supervision
of lifeguards in connection with use of water recreational equipment.
13 No person with open sores, skin disease, inflamed eyes or any other condition that would
endanger the health of the other members and guests are allowed at the pool facility until the
condition has been reported to be non - contagious /corrected by a medical professional.
14 DuPage County Health Department regulations shall be posted and in effect at all times
15 No tanning aids or lotions are allowed in the water (sunbathers shall shower before entering and
re- entering the pools).
12 -3 -6. OPERATION OF TENNIS COURTS:
A The outdoor tennis courts may be utilized by Sports Core members and their registered guests
according to the privileges associated with the applicable class of membership.
B The outdoor tennis courts will be supervised by a tennis professional and staff from May 15 to
September 15 (weather permitting) The nets will be up and the courts will be open on a first -come,
first- served basis from approximately April 15 to October 1 on the asphalt courts, and from May 15 to
September 15 on the Har -Tru courts (weather permitting). The outdoor courts will be open during
these dates seven (7) days per week from dawn until dusk. All members and their guests are required
to sign in at the pro shop to obtain a court assignment. Membership fees must be paid in full before
use of the facilities will be permitted
C The Oak Brook Bath and Tennis Club's tennis courts operating rules and regulations are as follows
1 All users must sign in and register for use of the courts at the outdoor tennis pro shop
2. All members must sign in their guests and pay the guest fee in the pro shop prior to use of the
courts
3. Courts may be taken out of service due to moisture or dryness or any other reason at the discretion
of the Bath and Tennis Operations Manager
4 Club- sponsored activities have priority for the use of the courts over general play. Activities are
controlled by the Bath and Tennis Operations Manager and are announced in advance
5 Play is limited to one hour when people are waiting for a court. Users may specify a preference as
to type of court they desire to use (clay or hard) and may wait for that particular type of court to
become available
6 Users may not be on a court and be signed up on the waiting list for another court
7. Everyone has an equal right to use the courts, provided there is no waiting list for courts In the
event that there is a waiting list for courts, unlimited members will receive preference over others
8. All members are required to sign their charge slips before an event starts, or lesson begins, or at
the time of purchase
9. Tennis attire and tennis shoes must be worn at all times at the tennis courts. No running shoes,
cutoff shorts or bathing suits are allowed Swimmers are required to wear a cover -up when visiting
the tennis courts. Only soft court shoes are acceptable on Har -Tru clay courts.
10. Children under the age of twelve (12) shall not be left unattended by an adult at the tennis courts
11 All bicycles shall be stored in the bicycle rack. Motorcycles must be parked in the parking lot
12. Quiet is requested so that players can concentrate on their games. Absolutely no horseplay will
be tolerated at the courts.
13 All trash shall be deposited in trash containers
14. Tennis Associate members may be "bumped" from court time by those holding unlimited
memberships.
15. Members will be charged a fee for participation in any drills or competitions.
16 Food, beverages or other amenities which are part of a tennis activity will require an additional
fee
17 All adults representing an Oak Brook Bath & Tennis competitive team, Ladies or Mens Interclub
or USTA must at least possess the Tennis Associate membership.
Attachment 2
BOARD DIRECTIVE FOR
BATH & TENNIS CLUBHOUSE OPERATION
GENERAL POLICY OBJECTIVES:
The Board reaffirms the Village Policy that the Sports Core as a whole
shall be operated as a self - sufficient Enterprise supported entirely by user
fees, although the Village may provide limited and defined "subsidies"
from the Corporate General Fund for particular functions (such as Polo,
Open Field activities, and Community Events) as deemed desirable and
appropriate by the Board from time to time.
As a component of the Sports Core, the Bath & Tennis Clubhouse
Facility and Food and Beverage /Banquet Operation ( "Clubhouse ") is a
valuable asset and amenity to the Village, providing a unique central and
public venue for Village governmental, civic, cultural, and social
functions, as well as for private and corporate functions for residents of
Oak Brook and neighboring communities. As such, the Clubhouse shall be
operated and maintained in the best interests of the Village and residents
of Oak Brook.
The Board commits to maintaining the Clubhouse as an amenity within
the Sports Core.
While the operation of the Clubhouse as an amenity to the Village and
its residents may require that certain events be hosted at prices, rates, and
charges that cover only the Variable Costs of the event, the Board directs
that the number and beneficiaries of such "break- even" events shall be
limited, that all other events shall be hosted at prices, rates, and charges
that also recover the maximum - attainable portion of Fully- Allocated
Costs, and that the operation of the Clubhouse shall contribute
appropriately to the financial self - sufficiency of the Sports Core as a
whole.
1
To achieve the foregoing Objectives, the following operating
parameters are adopted for the Clubhouse operation.
OPERATIONAL PARAMETERS:
Definitions:
a) "Variable Cost" shall mean the full direct costs of hosting
each function, including the costs of food and beverages
served, food preparation, service, set -up and tear -down,
opening, cleaning, and closing the facility.
b) "Fully- Allocated Cost" shall mean the Variable Costs of
each function, plus a reasonable - allocated portion of the
Bath & Tennis Administrative Overhead allocated to the
Clubhouse and the annual Debt Service.
1. No function shall be hosted at prices, rates, and charges that fail to
cover the Variable Cost, except as provided in Sec. 4 below.
2. The following functions may be hosted at prices, rates, and
charges sufficient to cover only the Variable Cost:
a) Functions for Oak Brook homeowners associations, the Oak
Brook Civic Assn., the Greater Oak Brook Chamber of
Commerce, and other governmental, civic, cultural, and
social organizations confined to or predominantly focused
upon Oak Brook, as well as other organizations approved by
the Board of Trustees as providing significant benefit to the
Village.
b) Regular weekly, monthly, or recurring functions for Social
and other B &T members (currently the Wed. Buffet &Fri.
night Family events).
3. All other functions, including Village of Oak Brook and Village
Department functions, private and corporate parties and events,
shall be hosted at competitive market prices, rates and charges
designed to cover Variable Cost and contribute to the maximum -
attainable recovery of a portion of Fully - Allocated Cost.
4. The Village Manager or the Board may approve hosting an event
or events at below Variable Cost, as deemed to be in the best
interest of the Village, but such exceptions shall be limited and
justified by significant benefit to the Village.
5. All functions may be booked at minimum prices, rates, and fees,
except that minimums may be waived upon approval by the
Board.
6. Staff is directed as follows:
a) On or before March 31, 2006, prepare and present to the
Board for approval an initial list of governmental, civic,
cultural, and social organizations confined to or
predominantly focused upon Oak Brook or providing
significant benefit to the Village, that shall qualify to be
hosted at prices, rates and charges sufficient to cover only the
Variable Cost.
b) On or before March 31, 2006, present to the Board a revised
schedule of prices, rates, and charges for use of the
Clubhouse, that are reasonably designed to achieve the
above - stated Operational Parameters.
c) On or before the presentation of each Village Budget for
years beginning with 2007, present to the Board a revised
schedule of prices, rates, and charges for use of the
Clubhouse, that are reasonably designed to achieve the
above - stated Operational Parameters.
7. The Clubhouse facilities shall be marketed through focused
advertising campaigns to generate revenues from private and
corporate functions that contribute to the maximum recovery of its
Fully - Allocated Cost.
Attachment 3
Oak Brook Women's Club
Metro Managers
Illinois Fire Chiefs Association
ICLMA (IL City /County Management Association)
DuPage County Health Department
Village of Oak Brook
Oak Brook Homeowner's Associations
Oak Brook Bath and Tennis Club Member Events
Butler School