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VILLAGE OF OAK BROOK
Village Board Transmittal Memorandum
DATE: March 21, 2002
SUBJECT: Library Meeting Room Policy
FROM: Richard A. Martens, Village Attorney - f*-*'
RECOMMENDATION: That the Village President and Board of Trustees approve
ordinance adopting the Library Meeting Room Policy
F. 6. 4!570a
attached
Pursuant to your direction, I have drafted the attached ordinance which adopts the Library Meeting
Room Use Policy which you reviewed at your last meeting.
I understand you will consider this ordinance at your regular meeting on March 26, 2002.
Att.
ORDINANCE 2002- LY -EXI -S -1010
AN ORDINANCE
ADOPTING THE LIBRARY MEETING ROOM POLICY
WHEREAS, the Village of Oak Brook has recently constructed a new public library which
opened for use on March 9, 2002; and
WHEREAS, the new library contains certain meeting rooms; and
WHEREAS, the Library Commission has approved the attached Meeting Room Policy which
governs the use of library meeting rooms, and has recommended approval by the Village President and
Board of Trustees;
WHEREAS, it is in the best interests of the Village of Oak Brook that the attached Library Meeting
Room Policy be adopted.
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as
follows:
Section 1: That the provisions of the preamble are hereby adopted as though fully set
herein.
Section 2: That the Oak Brook Public Library Meeting Room Policy, a copy of which is labeled
Exhibit A, attached hereto and incorporated herein, is hereby approved and adopted in its entirety
Section I That the validity of any action, otherwise taken by the Board in accordance with
applicable State law shall not be invalidated, impaired or otherwise affected by noncompliance with any
part of the procedures or policy set forth in this ordinance.
Section 4: That the Village Clerk is authorized and directed to publish this ordinance in pamphlet
form in the manner provided by law.
Section 5: That all ordinances or resolutions or parts of ordinances and resolutions in conflict
with this ordinance are hereby repealed.
Section 6: That this ordinance shall be in full force and effect from and after passage and
approval pursuant to law.
PASSED THIS IV �Vay of March, 2002.
Ayes:
Trustees Craig, Korin, Miologos and Savino
Nays: None
Absent: Trustee Caleel
Abstain: None
✓°
APPROVED THIS �i a Y of March, 2002.
ATTEST:
'�94-
Village Clerk
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Ap rove as to Form:
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Village Attorney
library
Ordinance 2002- LY -EXI -S -1010
Adopting Public Library
Meeting Room Policy, Page 2
Village President
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Published 3/28/02 Pamphlet Form
Date Paper
Not Published
8. B. 4) The Village Board's policy on Finance, Taxation, and Budget, prepared
based on the previously mentioned statutes, outlines the following
procedures for budget administration and how these variances are to be
addressed:
1. That the Budget Officer, with the approval of the Village
Manager, may authorize transfers of budgeted funds between
accounts or between account categories within a single budget
progrr_.
2. That any transfer of budgeted funds from one budget program to
another shall be subject to approval by the Board of Trustees upon
the recommendation of the Village Manager.
3. That any transfer from con tin ency shall be subject to approval
by the Board of Trustees upon the recommendation of the Village
Manager.
4. That any increase in the total appropriation within any fund shall
be subject to approval by the Board of Trustees upon the
recommendation of the Village Manager.
Finance Director Langlois and Village Manager Veitch fielded
questions related to the transfers.
Motion by Trustee Savino, seconded by Trustee Craig, to approve
Ordinance 2002 -BU -EXI -S -1011, "An Ordinance Authorizing
Transfers Among Budget Line Items." ROLL CALL VOTE:
Ayes: 4 - Trustees Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
S) DRDINANCE 2002 -LY -EX I -S -1010 "AN ORDINANCE
THE LIBRARY MEETING ROOM POLICY"
The ordinance adopts the Library Meeting Room Use Policy, which the
Village Board reviewed at their last meeting. At the last meeting the
Village Board directed the Village Attorney to draft the necessary
ordinance for Board approval.
VILLAGE OF OAK BROOK Minutes
Page 7 of 11 March 26, 2002
2002 -LY -EX 1 -S- 1010
ADPT LIB MTG RM
8 B. 5) Motion by Trustee Korin, seconded by Trustee Savino, to approve
Ordinance 2002 -LY -EX 1 -S -1010, "An Ordinance Adopting the Library
Meeting Room Policy." ROLL CALL VOTE:
Ayes: 4 - Trustees Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
C. AWARD OF CONTRACTS:
1) 2002 PAVING PROJECT
Six sealed bids were opened on Wednesday, March 20, 2002. The bid
submitted by R.W. Dunteman in the amount of $274,193.16 is
approximately 24% lower than the Engineer's estimate of $362,038.85.
R.W. Dunteman was awarded the 2001 Paving Project contract last year
and has performed adequately. James Benes and Associates (the
consulting engineer) recommends that the Village award the contract to
R.W. Dunteman.
Project work includes bituminous milling and resurfacing, bituminous
patching, curb and gutter replacement, median installation, guardrail
removal and installation, retaining wall installation and landscape
restoration. Impacted roadways include Kensington Road, Kensington
Court, Birchwood Road, York Road at Harger Road, 16`h Street East of
Illinois 83, and Polo Road North of the new Library building.
Funds in the amount of $418,000 have been budgeted in the Roadway
Improvements Program (461) for this project.
Motion by Trustee Miologos, seconded by Trustee Savino, that the
Village Board award a contract to the lowest responsive and responsible
bidder, R.W. Dunteman Company, 600 South Lombard Avenue, P.O.
Box 1129, Addison, IL 60101, for the 2002 Paving Project, based on the
unit prices submitted, for an estimated total project price of
$274,193.16. ROLL CALL VOTE:
Ayes: 4 - Trustees Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
WARD CT
PAVG PRO)
D. AUTHORIZE AGREEMENT WITH COLLEGE OF DUPAGE OFFICE AUTH COD
OF FIRE SCIENCE — 2002 FIREFIGHTER TESTING AGRMNT -
FIRFTR TESTING
Every two years and pursuant to State statute, the Board of Fire and Police
Commissioners is required to create a new eligibility list for the entry level
firefighter position in the Village of Oak Brook.
VILLAGE OF OAK BROOK Minutes Page 8 of 11 March 26, 2002
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