G-777 - 04/12/2005 - BOARD - Ordinances Supporting DocumentsItem 10.8.1)
AGENDA ITEM
Regular Board of Trustees Meeting
of
April 12, 2005
SUBJECT: Clarification of Regular and Special Meetings
FROM: Linda K. Gonnella, Village Clerk
BUDGET SOURCE/BUDGET IMPACT: None
RECOMMENDED MOTION: I move to pass Ordinance 2005- BD- SP- G-777, An
Ordinance Amending Chapter 4 (Elected Village Officials), Article B (Village Board of
Trustees) of Title 1 (Administration) of the Village Code of the Village of Oak Brook,
Illinois Relative to Types of Meetings
Background/History:
As directed by the Village Board at their March 22, 2005 Regular Meeting, the following
Ordinance has been drafted to further clarify questions raised by the Board of the proper
procedures to follow as it applies to the annual notice of meetings, special meetings, rescheduled
meetings, reconvened meetings and continued meetings. The ordinance also establishes written
notice as a requirement for calling a special meeting listing both e -mail and facsimile requests as
acceptable forms of written requests Further, the ordinance identifies when and how items may
be acted upon at the various meetings These procedures are in accordance with Attorney
Stewart Diamond's office who concurred with Attorney Kubiesa's opinion.
Recommendation:
I recommend that Ordinance 2005- BD -SP -G -777 be passed
n 10
UNFINISHED BUSINESS
A. CONFIRMATION OF APPOINTMENTS - None presented.
B RDINANCES & RESOLUTIONS
1) RDINANCE 2005- BD -SP -G -777 "AN ORDINANCE AMENDING
CHAPTER 4 SELECTED VILLAGE OFFICIALS), ARTICLE B (VILLAGE
BOARD OF TRUSTEES ) OF TITLE 1 (ADMINISTRATION) OF THE
VILLAGE CODE OF THE VILLAGE OF OAK BROOK, ILLINOIS
RELATIVE TO TYPES OF MEETINGS" CONTINUED FROM MARCH 22
2005
As directed by the Village Board at their March 22, 2005 Regular Meeting, an
ordinance has been drafted to further clarify questions raised by the Board of the
proper procedures to follow as it applies to the annual notice of meetings, special
meetings, rescheduled meetings, reconvened meetings and continued meetings
The ordinance also establishes written notice as a requirement for calling a
special meeting listing both e -mail and facsimile requests as acceptable forms of
written requests Further, the ordinance identifies when and how items may be
acted upon at the various meetings These procedures are in accordance with
Attorney Stewart Diamond's office who concurred with Attorney Kubiesa's
opinion
Motion by Trustee Korin, seconded by Trustee Zannis, for passage of Ordinance
2005- BD -SP -G -777, An Ordinance Amending Chapter 4 (Elected Village
Officials), Article B (Village Board of Trustees) of Title 1 (Administration) of the
Village Code of the Village of Oak Brook, Illinois Relative to Types of Meetings.
ROLL CALL VOTE
Ayes 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis
Nays 0 - None
Absent 1 - Trustee Caleel. Motion carried.
B 2) ORDINANCE 2005- BD -BOT -G -779 AN ORDINANCE ESTABLISHING
RULES OF CONDUCT OF BOARD AND COMMISSION MEETINGS VIA
ELECTRONIC MEANS RELATING TO TELECONFERENCE VOTING FOR
THE BOARD OF TRUSTEES PLAN COMMISSION AND THE ZONING
BOARD OF APPEALS FOR THE VILLAGE OF OAK BROOK, ILLINOIS
As directed by the Village Board at the March 22, 2005 Village Board Meeting, an
ordinance was drafted to amend the Village Code to provide for attendance via
electronic means at meetings of the Board of Trustees. This ordinance amends
Chapter 4B of Title 1 and sets forth rules and procedure for attendance at meetings
VILLAGE OF OAK BROOK Minutes Page 6 of 15 April 12, 2005