G-779 - 04/13/2005 - BOARD - Ordinances Supporting DocumentsAGENDA ITEM
Regular Board of Trustees Meeting
of
April 12, 2005
SUBJECT: Meeting Attendance Via Electronic Means
FROM: Kenneth T. Kubiesa, Village Attorney
BUDGET SOURCE/BUDGET IMPACT: None
Item 10-18,2)
a
Iv,F e
RECOMMENDED MOTION: I move to pass Ordinance 2005- BD -BOT -G -779,
An Ordinance Establishing Rules of Conduct of Board and Commission Meetings Via
Electronic Means Relating to Teleconference Voting for the Board of Trustees, Plan
Commission and the Zoning Board of Appeals for the Village of Oak Brook, Illinois
Background /History:
As directed by the Village Board at the March 22, 2005 Village Board Meeting, the following
Ordinance was drafted to amend the Village Code to provide for attendance via electronic means
at meetings of the Board of Trustees. This ordinance amends Chapter 4B of Title 1 and sets forth
rules and procedure for attendance at meetings via electronic means. This ordinance also
amends Chapters 1 and 8 of Title 2, which will enable Commissioners on the Plan Commission
and Members of the Zoning Board of Appeals, respectively, to also participate in attendance via
electronic means.
Recommendation:
I recommend that Ordinance 2005- BD -BOT -G -779 be passed.
Last saved by Default J \ALL DOCSTOARD MEMOSUndem doc
Last printed 4/8/2005 8 15 AM x
10 UNFINISHED BUSINESS
A CONFIRMATION OF APPOINTMENTS - None presented
B ORDINANCES & RESOLUTIONS
1) ORDINANCE 2005- BD -SP -G -777, "AN ORDINANCE AMENDING
CHAPTER 4 (ELECTED VILLAGE OFFICIALS), ARTICLE B (VILLAGE
BOARD OF TRUSTEES ) OF TITLE 1 (ADMINISTRATION) OF THE
VILLAGE CODE OF THE VILLAGE OF OAK BROOK, ILLINOIS
RELATIVE TO TYPES OF MEETINGS" CONTINUED FROM MARCH 22,
2005
As directed by the Village Board at their March 22, 2005 Regular Meeting, an
ordinance has been drafted to further clarify questions raised by the Board of the
proper procedures to follow as it applies to the annual notice of meetings, special
meetings, rescheduled meetings, reconvened meetings and continued meetings
The ordinance also establishes written notice as a requirement for calling a
special meeting listing both e -mail and facsimile requests as acceptable forms of
written requests. Further, the ordinance identifies when and how items may be
acted upon at the various meetings. These procedures are in accordance with
Attorney Stewart Diamond's office who concurred with Attorney Kubiesa's
opinion.
Motion by Trustee Korin, seconded by Trustee Zannis, for passage of Ordinance
2005- BD -SP -G -777, An Ordinance Amending Chapter 4 (Elected Village
Officials), Article B (Village Board of Trustees) of Title 1 (Administration) of the
Village Code of the Village of Oak Brook, Illinois Relative to Types of Meetings.
ROLL CALL VOTE -
Ayes 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis.
Nays 0 - None.
Absent. 1 - Trustee Caleel Motion carried
B 2) ORDINANCE 2005- BD -BOT -G -779 AN ORDINANCE ESTABLISHING
RULES OF CONDUCT OF BOARD AND COMMISSION MEETINGS VIA
ELECTRONIC MEANS RELATING TO TELECONFERENCE VOTING FOR
THE BOARD OF TRUSTEES PLAN COMMISSION AND THE ZONING
BOARD OF APPEALS FOR THE VILLAGE OF OAK BROOK, ILLINOIS
As directed by the Village Board at the March 22, 2005 Village Board Meeting, an
ordinance was drafted to amend the Village Code to provide for attendance via
electronic means at meetings of the Board of Trustees This ordinance amends
Chapter 4B of Title 1 and sets forth rules and procedure for attendance at meetings
VILLAGE OF OAK BROOK Minutes Page 6 of 15 April 12, 2005
NO
10. B. 1)
via electronic means. This ordinance also amends Chapters 1 and 8 of Title 2,
which will enable Commissioners on the Plan Commission and Members of the
Zoning Board of Appeals, respectively, to also participate in attendance via
electronic means.
2) Motion by Trustee Korin, seconded by Trustee Zannis, for passage of An
Ordinance Establishing Rules of Conduct of Board and Commission Meetings Via
Electronic Means Relating to Teleconference Voting for the Board of Trustees,
Plan Commission and the Zoning Board of Appeals for the Village of Oak Brook,
Illinois. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
C. AWARD OF CONTRACTS
1) 2005 PAVEMENT REJUVENATION
The Village Board at its Febrary 8, 2005 meeting, waived bidding due to sole
source, and authorized staff to negotiate a contract with CAM, LLC to perform the
Village's 2005 Pavement Rejuvenation project. Since 1991, the Village has used a
rejuvenation product called Reclamite. Boecker Road Maintenance, our previous
contractor, left the business and its successor, CAM, LLC, is now the sole
supplier.
The table below gives an overview of quantities and pricing for the last 5 years.
Year
Quantity
Unit Price
2001
1425519
$0.41
2002
108,616
$0.42
2003
1425395
$0.42
2004
1315742
$0.43
2005
240,248
$0.42
Our project will include an estimated area of 240,248 square yards. Services to be
provided include the supply and application of Reclamite preservative seal,
limestone as field conditions require, distribution of resident notification letters
and traffic control as required. Streets to be treated are indicated on the attached
street listing and map.
Motion by Trustee Zannis, seconded by Trustee Korin, that the Village Board
approve a negotiated contract with CAM, LLC, 300 Daniel Boone Trail, PO Box
VILLAGE OF OAK BROOK Minutes Page 7 of 15 April 12, 2005