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S-1262 - 04/28/2009 - PERSONAL PROPERTY - Ordinances Supporting DocumentsI'1 IM 6.K. MIA10 '0 I RIEW14 • AGENDA ITEM Regular Board of Trustees Meeting of April 28, 2009 SUBJECT: Obsolete and Surplus Property FROM: Rania Serences, Purchasing Clerk Blaine Wing, Assistant Village Manager BUDGET SOURCE /BUDGET IMPACT: N/A RECOMMENDED MOTION: I move that the Village Board adopt the attached ordinance authorizing the sale and donation of surplus items. Background /History: The attached ordinance requests the authorization to sell surplus items through an online auctioneer run by the State of Illinois, known as iBid. They are as follows: These items have reached the end of their useful life and have been replaced by either newer models or models reallocated from other departments within the Village. Last saved by Default C \Documents and Settings \bwing \Local Settings \Temporary Internet Files \OLK46\2009 Exercise equip vehicles and computer (2) doc Last printed 4/24/2009 9 39 AM SURPLUS ITEMS FOR SALE 20 CPU P4 -1.8 GHZ (ITS Department) 23 LCD'S 15" (ITS Department) 2 Genicom Printers (Finance Department) 2 Computer Server Racks (ITS Department) 2 Parabody Serious Steel Pulldown Exercise Machines (Fire Department) Various Weight plates (51b - 25 lbs) (Fire Department) 1 2001 Crown Victoria (Police Department) 1 1998 Chevy Malibu (Public Works Department) 1 1994 Jeep Cherokee (Public Works Department) These items have reached the end of their useful life and have been replaced by either newer models or models reallocated from other departments within the Village. Last saved by Default C \Documents and Settings \bwing \Local Settings \Temporary Internet Files \OLK46\2009 Exercise equip vehicles and computer (2) doc Last printed 4/24/2009 9 39 AM The Village will first register these items with iBid. We used iBid in the past and the experience was favorable. If no bids or inadequate bids are received through the online auction, staff will advertise for bids. If no bids are received the items will be disposed. The attached ordinance also requests the authorization to donate surplus items that have no value. They are as follows: These items have reached the end of their useful life and have been replaced by newer models. These items will be donated to PCRR (Home of Computers for Schools) in Chicago, Illinois. PCPP will send a truck to pickup the items at no cost to the Village and will recycle any equipment that cannot be used. Hard drives and operating systems on CPU units, laptops and servers that the Village will either sell or donate will be removed and disposed of separately. Recommendation: Staff recommends that the Village Board adopt the attached ordinance authorizing the sale and donation of surplus items. Last saved by Default C \Documents and Settings \bwing \Local Settings \Temporary Internet Files \OLK46\2009 Exercise equip vehicles and computer (2) doc Last printed 4/24/2009 9 39 AM SURPLUS ITEMS FOR DONATIONS 83 CPU P3 -800 or less (ITS Department) 4 CPU Portable P4 -1.6 GHZ or less (ITS Department) 10 Servers (ITS Department) 1 WYSE Terminal (ITS Department) 2 CD Towers (ITS Department) 50 Monitors 15 ", 17" & 19" (ITS Department) 6 LCD'S 15" & 17" (ITS Department) 8 Point of Sale Cash Drawers (Golf ) 1 Optical Storage Library (Library) 5 Point of Sale Keyboards (Golf) 14 Deskjet, Laser, Dotmatrix Printers (ITS Department) 9 Point of Sale Receipt Printers (Golf) 4 Scanners (ITS Department) These items have reached the end of their useful life and have been replaced by newer models. These items will be donated to PCRR (Home of Computers for Schools) in Chicago, Illinois. PCPP will send a truck to pickup the items at no cost to the Village and will recycle any equipment that cannot be used. Hard drives and operating systems on CPU units, laptops and servers that the Village will either sell or donate will be removed and disposed of separately. Recommendation: Staff recommends that the Village Board adopt the attached ordinance authorizing the sale and donation of surplus items. Last saved by Default C \Documents and Settings \bwing \Local Settings \Temporary Internet Files \OLK46\2009 Exercise equip vehicles and computer (2) doc Last printed 4/24/2009 9 39 AM ORDINANCE 2009 -PP -S -1262 AN ORDINANCE AUTHORIZING THE SALE THROUGH ELECTRONIC AUCTION OR BROKER, DONATION OR DISPOSAL OF CERTAIN ITEMS OF PERSONAL PROPERTY OWNED BY THE VILLAGE OF OAK BROOK WHEREAS, in the opinion of a majority of the corporate authorities, it is no longer necessary or useful or in the best interests of the Village to retain the items of personal property listed below, and WHEREAS, the Village wishes to dispose of said property by sale through electronic auction or broker, donation or disposal, NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows Section 1 The foregoing recitals are incorporated herein as findings of the corporate authorities Section 2 Pursuant to 65 ILCS 5/11 -76 -4, the President and Board of Trustees find that the items listed below, now owned by the Village, are surplus property and are no longer necessary or useful to the Village and the best interests of the Village will be served by their sale through electronic auction or broker !fi s "Clm "y" x "f MX4 S•,v @T =""'j% � "x aM ,'t'X�V ,i�,.p��'ynX �r•»y�+ ",, i e ri D,e 'ri .¢ X '/1 ��x "�x'" ., 12'ff =`ws3cx� wmVEIiCLESrt � r 3. ,'i� * � i e,..:a 'i"t131` 'N)MAKE ' , :,'"'j d' E y83:e �..'"z"' F r ' < , ' " , �ti a3�, \r `(b� , m Xwm.`.,�•". `,� ^'ifl„ < , Sr �` h^i ' , x<, a Raw � Y "1X3 -, UNITY YEAR„ , , , MODELtF<«, < =; ;' (VIN his;; MILEAGE, 317 2001 Ford Crown Victoria 2FAFP71 W61 X192874 110480 500 1998 Chevy Malibu 1 G1 ND52MOWY169283 85000 606 1994 Jeep Cherokee 1 J4FJ68S8RL228057 105600 "'INFORMATION,TECHNOLOGY'/ yJ ��f),h� FINi4N,C&,,E QU,IPMENTv' r: ITEM SPECIFICATIONS `��a =',-4, QUANTITY Computer Processing Units P4 -1 8 GHZ 20 Monitors LCD — 15" 23 Printers Genicom 2 Server Racks 19 "- Vertical 2 EXERCISE /z WEIGHI''L1FTlIVG aEQUIPMENT __ Various Weight Plates — 5- pound, 10 -pound and 25 -pound (2) Parabody Serious Steel Free - Standing Lateral Pulldown /Cable Row Machines Section 3 Pursuant to 65 ILCS 5/11 -76 -4, the Village Manager is hereby authorized and directed to dispose of the above items by sale through electronic auction or broker, if possible, or by donation or disposal if sale is not possible Ordinance 2009 -PP -S -1262 Surplus Vehicles, Exercise, Technology Equipment Page 2 of 2 Section 4 Pursuant to 65 ILCS 5/11 -76 -4, the President and Board of Trustees find that the Items listed below, now owned by the Village, are surplus property and are no longer necessary or useful to the Village and the best interests of the Village will be served by their donation or disposal y krr F ;; =- I "NFORMATIpN TECHN,OLOGY 1 FINANCE EQUIPMENT ti,^ SPEQIFICATIONSw' QUANTITY v>, »:" .. Computer Processing Units P3 -800 or less 83 Computer Processing Units P4 -1 6 GHZ or less 15 Compact Disc Storage Towers 2 Monitors 1511, 1711, 19" 50 Monitors LCD — 15 ", 17" 6 Cash Drawers Point of Sale 8 Optical Storage Library - - - -- 1 Keyboards Point of Sale 5 Printers Deskjet, Laser, Dotmatrix 14 Printers Point of Sale 9 Scanners Flatbed 4 Section 5 Pursuant to 65 ILCS 5/11 -76 -4, the Village Manager is hereby authorized and directed to dispose of the above items by donation or disposal Section 6 This ordinance shall be in full force and effect from and after its passage, approval and publication as required by law APPROVED THIS 28th day of April, 2009 PASSED THIS 28th day of April, 2009 Ayes Nays Absent John W Craig Village President ATTEST Charlotte K Pruss Village Clerk