G-803 - 05/09/2006 - LICENSE - Ordinances Supporting Documents9. B. 1) Village that has access to confidential personnel information or if the relative
would work within the same department. He added that exceptions could be
made under specific qualified circumstances if the Village Manager determined
that the related person was the most qualified person for the job and that the
employment of that person did not present an undue risk of inappropriate
supervision, evaluation or promotion of the relative or inappropriate access to
personnel information. He added that the Village Manager, if he decided to make
an exception, was required to report in writing to the Board explaining
justifications for the exception. In addition, if employees become related by
marriage after they are employed it required the Village Manager to make a
determination that the relationship did not present an undue risk of inappropriate
supervision, evaluation or promotion of the relative or inappropriate access to
personnel information. If the Village Manager determines that there was a risk,
he must either reassign one of the employees or put in place safeguards to make
sure that no improper activity occurs and he must report in writing to the Board
explaining those safeguards and justifications. Trustee Kennedy's personal
opinion was that this ordinance was a reasonable, measured, realistic approach
that addresses the issue of related employees.
Trustee Craig commented that he thought it should also include the issue of
relatives of elected officials on Village boards or commissions that deal with
personnel issues. Discussion ensued regarding issues of State Statutes and that in
those situations the Board of Trustees was the determining body thereby
providing oversight. It was also stated that this particular ordinance related to
personnel issues and the appointment issue was outside the scope of this
ordinance.
Motion by Trustee Kennedy, seconded by Trustee Sanford, for passage of
Ordinance S -1160, "An Ordinance Amending the Personnel Manual of the
Village of Oak Brook, Illinois" ROLL CALL VOTE:
Ayes: 5 - Trustees Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 1 - Trustee Aktipis. Motion carried.
C. AWARD OF CONTRACTS — None presented.
0 10. NEW BUSINESS
A. CONFIRMATION OF APPOINTMENTS — None presented.
B. ORDINANCES & RESOLUTIONS
1) AN ORDINANCE AMENDING CHAPTER 3 (SCAVENGERS) OF TITLE 4
(BUSINESS AND LICENSE REGULATIONS) OF THE VILLAGE CODE OF
THE VILLAGE OF OAK BROOK, IL RELATIVE TO INSURANCE
REQUIREMENTS
VILLAGE OF OAK BROOK Minutes Page 5 of 8 May 9, 2006
10. B. 1) In December of 2005, the Village Board approved a staff recommendation drafted
by Attorney Kubiesa to remove the requirement for Additional Insured
Endorsement (AIE) by insurance carriers of individual taxi cab drivers and cab
companies in conjunction with our Taxi Cab Licensing Program in Oak Brook.
This recommendation was supported by IRMA in that it further established the
separation between the Village and the operations and actions of a licensed party
in the event that a claim was brought against the licensed party by a third party.
Assistant Village Manager Moline recommends that this same logic and resulting
recommendation applies to scavenger licensing by the Village. As with taxi cab
licensing, removal of the AIE does not reduce the requirement by the Village that
the licensed party maintain appropriate insurance coverage required to hold a
Village license, simply that the additional endorsement be removed to clarify that
there was a separation between the Village and the licensed party.
Motion by Trustee Sanford, seconded by Trustee Kennedy, for passage of
Ordinance G -803, An Ordinance Amending Chapter 3 (Scavengers) of Title 4
(Business and License Regulations) of the Village Code of the Village of Oak
Brook, Illinois Relative to Insurance Requirements. ROLL CALL VOTE.
Ayes: 5 - Trustees Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 1 - Trustee Aktipis. Motion carried.
C. AWARD OF CONTRACTS
1) POLICE DEPARTMENT UNIFORMS AND EQUIPMENT
Kale Uniforms has agreed to again honor 2005 prices for police uniforms and
equipment for 2006. Kale has been the sole supplier of uniforms and equipment
for the Police Department for the past 7 years. The Police Department has built a
great working relationship with Kales and the service was outstanding. By
remaining with Kale Uniforms, the Village maintains uniformity and quality in
the uniforms and equipment that were issued to our officers.
The last time the Village went out to bid for police uniforms and equipment was
2003. Kale Uniforms was the only bidder that submitted a responsive bid to the
Department's specifications. The second company that submitted a bid, Ray
O'Herron, did not meet our specifications. The Police Department is unaware of
any other supplier in the area that carries Oak Brook's police uniform
specifications.
This contract operates as a requirements contract. Orders are placed when and if
the Police Department has such needs. There is no requirement that the Village
purchase a set quantity (the Village retains the right to either increase or decrease
quantities at its' sole option). The Village also has the option to purchase the
police equipment through other sources in cases of emergency, if needed sooner
than it can be supplied by Kale Uniforms.
VILLAGE OF OAK BROOK Minutes Page 6 of 8 May 9, 2006