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S-1016 - 05/14/2002 - PERSONAL PROPERTY - Ordinances Supporting DocumentsSOLO - VILLAGE OF OAK BROOK Village Board Transmittal Memorandum CON , DATE: May 13, 2002 SUBJECT: Sale of Surplus Vehicles via DuPage Mayors and Managers Conference Auction FROM: Rania Serences, Purchasing Clerk RECOMMENDATION: That the Village Board pass the attached ordinance declaring four vehicles surplus and authorizing their sale through the DuPage Mayors and Managers Conference public auction. The attached ordinance declares four vehicles as surplus and authorizes their sale at the DuPage Mayors and Managers Conference surplus vehicle and equipment auction. The vehicles declared surplus will be three Police Department vehicles: unit numbers 303, 306 and 406 and one pick -up truck. The Sports Core was using the pick -up truck. The pick -up truck needs to be towed to the auction since it is not driveable. The police vehicles were replaced in January, 2002. The attached ordinance contains the age and the approximate current mileage for these vehicles. The Conference charges a 15% administrative fee, which will be subtracted from the gross receipts. Also, a $50 charge is imposed on any vehicle that is brought to the auction that does not sell. The auction is scheduled for Saturday, June 22, 2002 at the College of DuPage, with bidding beginning at 10:00 am. As in the past years, the Village is required to supply one staff person (usually a Police Officer) to assist the Conference with the auction. I \ISP\RSerence \WORDDOC\Bid Recommendations\2002 D &M Auction Memo doc January 3, 2002 05. CONSENT AGENDA: c. AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. Trustee Miologos requested that 5.C.1. be removed from the Consent Agenda for further discussion. Motion by Trustee Caleel, seconded by Trustee Craig, to approve the Consent Agenda as amended and that the Board has determined that the circumstances necessitating the change orders were not reasonably foreseeable at the time the contract was signed and that the change orders are in the best interest of the Village and are authorized by law. ROLL CALL VOTE: Ayes: 4 - Trustees Caleel, Craig, Korin and Miologos. Nays: 0 - None. Absent: 1 - Trustee Savino. Motion carried. A. APPROVAL OF BILLS - $1,639,545.47 BILLS - 51,639,545.47 Significant items included above: 1) DuPage Water Commission - $195,729.37 2) Civiltech Engineering, Inc. — Payout #4 —York Road/Harger Road Bicycle/Pedestrian Path, Phase H - $221,843.26 3) Harbour Contractors, Inc. — Payout #15 — Library Building Project - $272,038.33 4) Earth Tech, Inc. — Payout # 22 - Municipal Complex Project - $7,291.93 5) Harbour Contractors, Inc. — Payout # 15 - Municipal Complex Project - $627,198.71 6) Sigalos & Associates — Payout #11 — Bath & Tennis Club Project - $53,398.00 B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING APRIL 27 PYRL - S646,151.36 2002 - $646,151.36 C. CHANGE ORDERS: CHNGE ORDERS 1) CHANGE ORDERS #5 #27 -30 AND #32 — MUNICIPAL COMPLEX REMOVED PROJECT — HARBOUR CONTRACTORS INC. — NET AMOUNT $26,504.00 - REVISED TOTAL CONTRACT AMOUNT - $8,001,907.07 - Removed from the Consent Agenda for further discussion. 2) CHANGE ORDERS # 69 #70 & #71— BATH & TENNIS PROJECT— BATH & TENN PROS SIGALOS & ASSOCIATES — EXTENSION OF TIME AND ASSESSMENT OF LIQUIDATED DAMAGES VILLAGE OF OAK BROOK Minutes Page 2 of 15 May 14, 2002 r e 5. 91 D. REFERRALS: None. REFERRALS E. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE BIDS/PROPOSALS CONTRACTS: None. F. APPROVAL OF REQUEST FOR RELEASE OF FUNDS — OAK BROOK ULS OF FNDS - HOTEL, CONVENTION AND VISITORS COMMITTEE — 20% OF THE BUR $°1,i41.69Is 2002 FIRST QUARTER HOTEL TAX RECEIPTS TO THE DUPAGE CONVENTION & VISITORS BUREAU IN THE AMOUNT OF $11,241.69 G. RESOLUTION 2002 -BD -AFC -R -806, "A RESOLUTION US - 02-BD- AFC -R- ESTABLISHING AN AD HOC COMMITTEE FOR THE PURPOSE OF AUTMN F ST PLANNING AND COORDINATING THE 2002 OAK BROOK AUTUMN FESTIVAL" H. DUPAGE COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT DPGE CTY CDBG PROGRAM PROG I. MEMBERSHIP RENEWAL, PAYMENT OF DUES AND DEBT MEM REN - DUPGE SERVICE ASSESSMENT - DUPAGE MAYORS AND MANAGERS CONE & MAN & CONFERENCE — 2002/2003 J. ACCEPT AND PLACE ON PUBLIC FILE — 2001 COMPREHENSIVE 01 COMP ANNUAL ANNUAL FINANCIAL REPORT AND MANAGEMENT LETTER FIN RPT K. ACCEPT WITHDRAWAL OF VARIATION REQUEST — WARNER — 26 WITHD VAR RQST- BAYBROOK LANE 26 BAYBRK LN L. ORDINANCE 2002 -PP -S -1016, "AN ORDINANCE AUTHORIZING THE ORD - 02 -PP -S -1016 AUCTI SALE BY PUBLIC AUCTION OF PERSONAL PROPERTY OWNED BY PERS PROPON of THE VILLAGE OF OAK BROOK" ITEMS REMOVED FROM CONSENT AGENDA: RMVD C AGNDA 5. C. 1) CHANGE ORDERS #5, #27 -30 AND #32 — MUNICIPAL COMPLEX CHNGE ORDERS 5 PROJECT — HARBOUR CONTRACTORS INC. — NET AMOUNT AND 27 -30 MCP $26,504.00 - REVISED TOTAL CONTRACT AMOUNT - $8,001,907.07 Trustee Miologos requested that 5.C.1. be removed from the Consent Agenda for further discussion. VILLAGE OF OAK BROOK Minutes 0 Page 3 of 15 May 14, 2002 n t` ORDINANCE 2002 -PP -S -1016 AN ORDINANCE AUTHORIZING THE SALE BY PUBLIC AUCTION OF PERSONAL PROPERTY OWNED BY THE VILLAGE OF OAK BROOK WHEREAS, in the opinion of at least a simple majority of the corporate authorities of the Village of Oak Brook, it is no longer necessary or useful to or for the best interests of the Village of Oak Brook to retain ownership of the personal property hereinafter described; and WHEREAS, it has been determined by the President and Board of Trustees of the Village of Oak Brook to sell said personal property at the DuPage Mayors and Managers Conference public auction to be held on Saturday, June 22, 2002. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows: Section 1: That the provisions of the preamble hereinabove set forth are hereby adopted as though fully set forth herein. Section 2: That pursuant to 65 ILCS 5/11 -76-4, the President and Board of Trustees of the Village of Oak Brook find that the following described personal property: now owned by the Village of Oak Brook, is no longer necessary or useful to the Village of Oak Brook and the best interests of the Village of Oak Brook will be served by its sale. Section 3: Pursuant to said 65 ILCS 5/11 -76-4, the Village Manager is hereby authorized and directed to sell the aforementioned personal property now owned by the Village of Oak Brook at the DuPage Mayors and Managers Conference public auction, on Saturday, June 22, 2002 at the College of DuPage, Glen Ellyn, Illinois, to the highest bidder on said property. Section 4: The Village Manager is hereby authorized and may direct the DuPage Mayors and Managers Conference to advertise the sale of the aforementioned personal property in a newspaper published within the community before the date of said public auction. Section 5: The Village Manager is hereby authorized and may direct the DuPage Mayors and Managers Conference to enter into an agreement for the sale of said personal property. The Conference will charge an administrative fee that will come out of the proceeds from the sale of surplus vehicles and equipment. JAWORDDOMSURPLUSI6 -02 M&M Ordinance.doc UNIT VIN NO. NO. YEAR MAKE /MODEL MILEAGE 2FAFP71W1XX191849 303 1999 Ford /Crown Victoria 90,530 2FALP71 W2VX187924 306 1997 Ford /Crown Victoria 981875 2FALP71 W8TX147893 406 1996 Ford /Crown Victoria 120,530 CKL248F357584 N/A 1978 Chevy /Custom Deluxe 20 86,366 now owned by the Village of Oak Brook, is no longer necessary or useful to the Village of Oak Brook and the best interests of the Village of Oak Brook will be served by its sale. Section 3: Pursuant to said 65 ILCS 5/11 -76-4, the Village Manager is hereby authorized and directed to sell the aforementioned personal property now owned by the Village of Oak Brook at the DuPage Mayors and Managers Conference public auction, on Saturday, June 22, 2002 at the College of DuPage, Glen Ellyn, Illinois, to the highest bidder on said property. Section 4: The Village Manager is hereby authorized and may direct the DuPage Mayors and Managers Conference to advertise the sale of the aforementioned personal property in a newspaper published within the community before the date of said public auction. Section 5: The Village Manager is hereby authorized and may direct the DuPage Mayors and Managers Conference to enter into an agreement for the sale of said personal property. The Conference will charge an administrative fee that will come out of the proceeds from the sale of surplus vehicles and equipment. JAWORDDOMSURPLUSI6 -02 M&M Ordinance.doc Ordinance 2002 -PP -S- 1016 Authorizing the Sale by Public Auction of Personal Property, Page 2 Section 6: Upon payment of the full auction price, the Village Manager is hereby authorized and directed to convey and transfer title to the aforesaid personal property to the successful bidder. Section 7: This ordinance shall be in full force and effect from and after passage, by a simple majority vote of the corporate authorities, and approval pursuant to law. PASSED THIS 14th day of May, 2002. Ayes: Trustees Caleel, Craig, Korin and Miologos Nays: None Absent: Trustee Savino Abstain: ?None APPROVED THIS 14th day of May, 2002. 0�.� CJ a le Approv d as to Form: e s Village Attorney 454-ge President Published Date Paper Not Published XX