S-1016 - 05/14/2002 - PERSONAL PROPERTY - Ordinances Supporting DocumentsSOLO
- VILLAGE OF OAK BROOK
Village Board Transmittal Memorandum
CON ,
DATE: May 13, 2002
SUBJECT: Sale of Surplus Vehicles via DuPage Mayors and Managers Conference
Auction
FROM: Rania Serences, Purchasing Clerk
RECOMMENDATION: That the Village Board pass the attached ordinance declaring four
vehicles surplus and authorizing their sale through the DuPage
Mayors and Managers Conference public auction.
The attached ordinance declares four vehicles as surplus and authorizes their sale at the DuPage
Mayors and Managers Conference surplus vehicle and equipment auction. The vehicles declared
surplus will be three Police Department vehicles: unit numbers 303, 306 and 406 and one pick -up
truck. The Sports Core was using the pick -up truck. The pick -up truck needs to be towed to the
auction since it is not driveable. The police vehicles were replaced in January, 2002. The attached
ordinance contains the age and the approximate current mileage for these vehicles. The Conference
charges a 15% administrative fee, which will be subtracted from the gross receipts. Also, a $50 charge
is imposed on any vehicle that is brought to the auction that does not sell.
The auction is scheduled for Saturday, June 22, 2002 at the College of DuPage, with bidding beginning
at 10:00 am. As in the past years, the Village is required to supply one staff person (usually a Police
Officer) to assist the Conference with the auction.
I \ISP\RSerence \WORDDOC\Bid Recommendations\2002 D &M Auction Memo doc
January 3, 2002
05. CONSENT AGENDA: c. AGENDA
All items on the Consent Agenda are considered to be routine in nature and will
be enacted in one motion.
Trustee Miologos requested that 5.C.1. be removed from the Consent Agenda
for further discussion.
Motion by Trustee Caleel, seconded by Trustee Craig, to approve the Consent
Agenda as amended and that the Board has determined that the circumstances
necessitating the change orders were not reasonably foreseeable at the time the
contract was signed and that the change orders are in the best interest of the
Village and are authorized by law. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Craig, Korin and Miologos.
Nays: 0 - None.
Absent: 1 - Trustee Savino. Motion carried.
A. APPROVAL OF BILLS - $1,639,545.47 BILLS - 51,639,545.47
Significant items included above:
1) DuPage Water Commission - $195,729.37
2) Civiltech Engineering, Inc. — Payout #4 —York Road/Harger Road
Bicycle/Pedestrian Path, Phase H - $221,843.26
3) Harbour Contractors, Inc. — Payout #15 — Library Building Project -
$272,038.33
4) Earth Tech, Inc. — Payout # 22 - Municipal Complex Project - $7,291.93
5) Harbour Contractors, Inc. — Payout # 15 - Municipal Complex Project -
$627,198.71
6) Sigalos & Associates — Payout #11 — Bath & Tennis Club Project -
$53,398.00
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING APRIL 27 PYRL - S646,151.36
2002 - $646,151.36
C. CHANGE ORDERS:
CHNGE ORDERS
1) CHANGE ORDERS #5 #27 -30 AND #32 — MUNICIPAL COMPLEX REMOVED
PROJECT — HARBOUR CONTRACTORS INC. — NET AMOUNT
$26,504.00 - REVISED TOTAL CONTRACT AMOUNT -
$8,001,907.07 - Removed from the Consent Agenda for further
discussion.
2) CHANGE ORDERS # 69 #70 & #71— BATH & TENNIS PROJECT— BATH & TENN PROS
SIGALOS & ASSOCIATES — EXTENSION OF TIME AND
ASSESSMENT OF LIQUIDATED DAMAGES
VILLAGE OF OAK BROOK Minutes
Page 2 of 15 May 14, 2002
r e
5.
91
D. REFERRALS: None. REFERRALS
E. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE BIDS/PROPOSALS
CONTRACTS: None.
F. APPROVAL OF REQUEST FOR RELEASE OF FUNDS — OAK BROOK ULS OF FNDS -
HOTEL, CONVENTION AND VISITORS COMMITTEE — 20% OF THE BUR $°1,i41.69Is
2002 FIRST QUARTER HOTEL TAX RECEIPTS TO THE DUPAGE
CONVENTION & VISITORS BUREAU IN THE AMOUNT OF
$11,241.69
G. RESOLUTION 2002 -BD -AFC -R -806, "A RESOLUTION US - 02-BD- AFC -R-
ESTABLISHING AN AD HOC COMMITTEE FOR THE PURPOSE OF AUTMN F ST
PLANNING AND COORDINATING THE 2002 OAK BROOK
AUTUMN FESTIVAL"
H. DUPAGE COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT DPGE CTY CDBG
PROGRAM PROG
I. MEMBERSHIP RENEWAL, PAYMENT OF DUES AND DEBT MEM REN - DUPGE
SERVICE ASSESSMENT - DUPAGE MAYORS AND MANAGERS CONE & MAN &
CONFERENCE — 2002/2003
J. ACCEPT AND PLACE ON PUBLIC FILE — 2001 COMPREHENSIVE 01 COMP ANNUAL
ANNUAL FINANCIAL REPORT AND MANAGEMENT LETTER FIN RPT
K. ACCEPT WITHDRAWAL OF VARIATION REQUEST — WARNER — 26 WITHD VAR RQST-
BAYBROOK LANE 26 BAYBRK LN
L. ORDINANCE 2002 -PP -S -1016, "AN ORDINANCE AUTHORIZING THE ORD - 02 -PP -S -1016
AUCTI SALE BY PUBLIC AUCTION OF PERSONAL PROPERTY OWNED BY PERS PROPON of
THE VILLAGE OF OAK BROOK"
ITEMS REMOVED FROM CONSENT AGENDA: RMVD C AGNDA
5. C. 1) CHANGE ORDERS #5, #27 -30 AND #32 — MUNICIPAL COMPLEX CHNGE ORDERS 5
PROJECT — HARBOUR CONTRACTORS INC. — NET AMOUNT AND 27 -30 MCP
$26,504.00 - REVISED TOTAL CONTRACT AMOUNT -
$8,001,907.07
Trustee Miologos requested that 5.C.1. be removed from the Consent
Agenda for further discussion.
VILLAGE OF OAK BROOK Minutes
0
Page 3 of 15 May 14, 2002
n
t`
ORDINANCE 2002 -PP -S -1016
AN ORDINANCE AUTHORIZING THE SALE BY PUBLIC AUCTION
OF PERSONAL PROPERTY OWNED BY
THE VILLAGE OF OAK BROOK
WHEREAS, in the opinion of at least a simple majority of the corporate authorities of the
Village of Oak Brook, it is no longer necessary or useful to or for the best interests of the Village
of Oak Brook to retain ownership of the personal property hereinafter described; and
WHEREAS, it has been determined by the President and Board of Trustees of the
Village of Oak Brook to sell said personal property at the DuPage Mayors and Managers
Conference public auction to be held on Saturday, June 22, 2002.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES,
ILLINOIS as follows:
Section 1: That the provisions of the preamble hereinabove set forth are hereby
adopted as though fully set forth herein.
Section 2: That pursuant to 65 ILCS 5/11 -76-4, the President and Board of Trustees of
the Village of Oak Brook find that the following described personal property:
now owned by the Village of Oak Brook, is no longer necessary or useful to the Village of Oak
Brook and the best interests of the Village of Oak Brook will be served by its sale.
Section 3: Pursuant to said 65 ILCS 5/11 -76-4, the Village Manager is hereby
authorized and directed to sell the aforementioned personal property now owned by the Village
of Oak Brook at the DuPage Mayors and Managers Conference public auction, on Saturday,
June 22, 2002 at the College of DuPage, Glen Ellyn, Illinois, to the highest bidder on said
property.
Section 4: The Village Manager is hereby authorized and may direct the DuPage
Mayors and Managers Conference to advertise the sale of the aforementioned personal
property in a newspaper published within the community before the date of said public auction.
Section 5: The Village Manager is hereby authorized and may direct the DuPage
Mayors and Managers Conference to enter into an agreement for the sale of said personal
property. The Conference will charge an administrative fee that will come out of the proceeds
from the sale of surplus vehicles and equipment.
JAWORDDOMSURPLUSI6 -02 M&M Ordinance.doc
UNIT
VIN NO.
NO.
YEAR
MAKE /MODEL
MILEAGE
2FAFP71W1XX191849
303
1999
Ford /Crown Victoria
90,530
2FALP71 W2VX187924
306
1997
Ford /Crown Victoria
981875
2FALP71 W8TX147893
406
1996
Ford /Crown Victoria
120,530
CKL248F357584
N/A
1978
Chevy /Custom Deluxe 20
86,366
now owned by the Village of Oak Brook, is no longer necessary or useful to the Village of Oak
Brook and the best interests of the Village of Oak Brook will be served by its sale.
Section 3: Pursuant to said 65 ILCS 5/11 -76-4, the Village Manager is hereby
authorized and directed to sell the aforementioned personal property now owned by the Village
of Oak Brook at the DuPage Mayors and Managers Conference public auction, on Saturday,
June 22, 2002 at the College of DuPage, Glen Ellyn, Illinois, to the highest bidder on said
property.
Section 4: The Village Manager is hereby authorized and may direct the DuPage
Mayors and Managers Conference to advertise the sale of the aforementioned personal
property in a newspaper published within the community before the date of said public auction.
Section 5: The Village Manager is hereby authorized and may direct the DuPage
Mayors and Managers Conference to enter into an agreement for the sale of said personal
property. The Conference will charge an administrative fee that will come out of the proceeds
from the sale of surplus vehicles and equipment.
JAWORDDOMSURPLUSI6 -02 M&M Ordinance.doc
Ordinance 2002 -PP -S- 1016
Authorizing the Sale by Public Auction of
Personal Property, Page 2
Section 6: Upon payment of the full auction price, the Village Manager is hereby
authorized and directed to convey and transfer title to the aforesaid personal property to the
successful bidder.
Section 7: This ordinance shall be in full force and effect from and after passage, by a
simple majority vote of the corporate authorities, and approval pursuant to law.
PASSED THIS 14th day of May, 2002.
Ayes: Trustees Caleel, Craig, Korin and Miologos
Nays: None
Absent: Trustee Savino
Abstain: ?None
APPROVED THIS 14th day of May, 2002.
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Approv d as to Form:
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Village Attorney
454-ge President
Published
Date Paper
Not Published XX