S-1161 - 05/23/2006 - BUDGET - Ordinances Supporting DocumentsAGENDA ITEM
Regular Board of Trustees Meeting
of
May 23,2006
SUBJECT: 2006 Budget Amendment
FROM: Darrell Langlois
III 11. 1)
Jim
BUDGET SOURCE/BUDGET IMPACT: New Account 171- 7940 - Independence Day
RECOMMENDED MOTION: I move the that the Village Board approve Ordinance
#2006 -BU -S -1161, An Ordinance Amending the 2006 Budget.
Background /History:
Consistent with past practice, the 2006 Budget for the Village of Oak Brook includes $75,000 of
General Corporate Fund funding of the annual Independence Day. At the present time it is being
considered that funding of this event be shifted from the General Corporate Fund to the
Hotel /Motel Tax Fund. If this proposal is approved, a Budget Amendment is required in order to
increase the total appropriation in this fund in order to budget this amount in the Hotel /Motel Tax
Fund. Fund reserves are available to fund this proposal.
Recommendation:
That the Village Board consider the use of Hotel /Motel Tax funds for the 2006 Independence
Day event. If the Village Board approves the use of Hotel /Motel Tax funds for the Independence
Day event I recommend approval of the attached Ordinance Amending the 2006 Budget.
Last saved by dlangloi J 1WORDlbudgetamendhotelmotemdday doc
Last printed 5/18/2006 10 34 AM nCJ�
11 A. 4) Motion by Trustee Kennedy, seconded by Trustee Aktipis, to concur with President
Quinlan's recommendation for reappointment of Raju Iyer and Lexi Payovich as
Chairman to the Plan Commission with their terms expiring May, 2009. VOICE
VOTE: Motion carried.
ORDINANCES &RESOLUTIONS
1) AN ORDINANCE AMENDING THE 2006 BUDGET
Consistent with past practice, the 2006 Budget for the Village of Oak Brook
includes $75,000 of General Corporate Fund funding of the annual Independence
Day celebration. At the present time the Board is considering that funding of this
event be shifted from the General Corporate Fund to the Hotel /Motel Tax Fund. If
this proposal is approved, a Budget Amendment is required in order to increase the
total appropriation in this fund in order to budget this amount in the Hotel /Motel
Tax Fund. Fund reserves are available to fund this proposal.
Trustees Sanford and Manofsky agreed to use these funds for this year, but were
not sure that these funds should be used for this purpose. It was suggested that the
Board review the recommendations made by the Oak Brook Hotel, Convention
and Visitors Committee for expenditure of the tax. Additional discussion ensued
regarding the appropriate use of this tax revenue.
Motion by Trustee Yusuf, seconded by Trustee Craig, for passage of Ordinance
S 1161, An Ordinance Amending the 2006 Budget. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Kennedy, Sanford and Yusuf.
Nays: 1 - Trustee Manofsky.
Absent: 0 - None. Motion carried.
C. AWARD OF CONTRACTS
1) INDEPENDENCE DAY CELEBRATION - PYROTECHNICS
Melrose Pyrotechnics has been the fire works vendor of choice for the Village of
Oak Brook due to the safety precautions executed, their understanding of the event
and the needs of the Sports Core Property and their ability to meet our Insurance
Requirements.
Due to the long standing relationship and the reasons listed above, Staff
recommends that the Village Board waive competitive bidding and award a
contract to Melrose Pyrotechnics for the 2006 Fireworks Display in the amount of
$331000.00.
Motion by Trustee Craig, seconded by Trustee Aktipis, that the Village of Oak
Brook waive competitive bidding and award a contract to Melrose Pyrotechnics
VILLAGE OF OAK BROOK Minutes Page 12 of 18 May 23, 2006