G-804 - 06/13/2006 - ALCOHOL - Ordinances Supporting Documents0'
D. Authorization to Seek Bids or Proposals or Negotiate Contracts*
E Budget Adjustments
1) Public Works — PostageBusmess Forms
2) Library — Structural Improvements
F Treasurer's Report — April, 2006
G. An Ordinance Authorizing the Sale, Donation or Disposal of Certain Items of Personal Property
owned by the Village of Oak Brook
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS
A Beard's Subdivision #2 — 3711 Madison, 403 Glendale & Vacant Land — Final Plat with Variations
— 4 -Lot Subdivision
9. UNFINISHED BUSINESS
A. Confirmation of Appointments
B Ordinances & Resolutions
1) An Ordinance Approving Development Plans and Issuing a Certificate of Appropriateness
C Award of Contracts
D Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Library HVAC Screening
2) Butler Government Center HVAC Screening /Relocation
E Discussion — Residential Scavenger Service continued from May 23, 2006
10. NEW BUSINESS
A Confirmation of Appointments
B Ordinances & Resolutions
1) An Ordinance amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of
Oak Brook, Illinois Relative to the Number of Authorized Liquor Licenses - Nieman Marcus
C Award of Contracts
1) Cancellation of Landscape Services Contract and Award of Landscape Maintenance Services
2) High Volume Copier - West Wmg
3) Cart Path Pavmg
9. E. Trustees Sanford and Kennedy also addressed priorities and expressed commitment
to maintaining a healthy financial condition. The priority emphasized was being sure
that the Village was expending its' resources to invest in the future growth and
stability of the Village. It was felt that there had been a number of changes and that
each Board needed to look at priorities based on current conditions. In addition, it
was felt that this was not a large priority with the residents of Oak Brook. Trustee
Kennedy described a meeting of many Homeowner's Associations Presidents
representing approximately 75 or 80% of the population of the Village that were
specifically asked whether the Village should pay for garbage collection and those
Presidents indicated that they did not want free garbage, they had other priorities.
Trustee Aktipis stated that Homeowner's Association Presidents did not represent
every resident that reside in their area. He also disagreed with the issue of
contributing to the expansion of the 22"d Street bridge. He felt that it would increase
traffic through the area rather than relieve traffic congestion. He emphasized that the
Village should look into resources for restoring a service which had traditionally been
a Village service.
It was pointed out that the expansion was an ISTHA, State of Illinois project and
would go forward with or without Village approval and that the Village had a
contract that required the Village to pay one -third of the cost. Trustee Aktipis
requested the Village Attorney's opinion as to whether the Village had a legal
obligation to pay $4,000,000 for this project.
Trustee Manofsky suggested a Committee -of- the -Whole Meeting in preparation of
the upcoming budget to discuss the current Board's priorities. Trustee Craig
suggested that the residents be surveyed to determine if they wanted free refuse
collection.
n
q. NEW BUSINESS
L�
A. CONFIRMATION OF APPOINTMENTS — None presented.
B. ORDINANCES & RESOLUTIONS
1) AN ORDINANCE AMENDING TITLE 4, CHAPTER 1, SECTION 8A OF THE
VILLAGE CODE OF THE VILLAGE OF OAK BROOK, ILLINOIS
RELATIVE TO THE NUMBER OF AUTHORIZED LIQUOR LICENSES -
NEIMAN MARCUS
The Neiman Marcus Group, Inc. has made application to the Village for a Class
A -1 & B Liquor License. The corporation was previously a publicly traded
company but is now privately owned by a parent company. This requires a new
license for the corporation and an application identifying the owners.
VILLAGE OF OAK BROOK Minutes Page 7 of 13 June 13, 2006
1) Documentation requirements have been fulfilled appropriately. The General
�� Manager and their employees of the Zodiac Restaurant and Epicure Department
have remained and they are properly BASSET trained according to our Village
Code.
The applicant has requested that this application be brought before you for your
consideration at the Village Board's regular meeting of June 13, 2006. The menu
and the floor plan of the establishment remains the same as the previous owners
of Neiman Marcus. A representative of the establishment was in attendance of
the meeting.
Motion by Trustee Kennedy, seconded by Trustee Yusuf, for passage of
Ordinance G -804, "An Ordinance Amending Title 4, Chapter 1, Section 8A of the
Village Code of the Village of Oak Brook, Illinois Relative to the Number of
Authorized Liquor Licenses." ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
C. AWARD OF CONTRACTS
1) CANCELLATION OF LANDSCAPE SERVICES CONTRACT AND AWARD
OF LANDSCAPE MAINTENANCE SERVICES
After competitive bids, a three -year contract was awarded to A & B Landscaping
in the aggregate amount of $173,013 for landscape services at various Village,
County, and State locations throughout the Village. As previously reported to the
Board, the Village has experienced a multitude of problems with A & B
Landscaping, none of which have been resolved. In sum, the problems range
from not responding to telephone calls to not applying herbicides and fertilizers to
not mowing as frequently as specified in the contract to simply not mowing areas
at all.
With the aforementioned noted, a certified letter /notification was sent by the
Village on May 19, 2006 and received by A & B Landscaping on May 20, 2006
documenting their non - compliance and notifying them that should they continue
to default on their obligations, said contract would be terminated, effective June
17, 2006. Since receiving the letter, no satisfactory corrective has been taken by
the contractor necessitating that both Sports Core and Public Works crews
undertake mowing operations for several days during the week of May 30tH
Based upon A & B Landscape's failure to perform as specified in the contract
documents, it is staff's strong recommendation that said contract with A & B
Landscape be terminated, effective June 17, 2006.
VILLAGE OF OAK BROOK Minutes Page 8 of 13 June 13, 2006