S-1165 - 06/27/2006 - PERSONNEL & RULES-REGS - Ordinances Supporting Documents"411
•
AGENDA ITEM
Regular Board of Trustees Meeting
of
June 27, 2006
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SUBJECT: Intergovernmental Agreement Between the Village of Oak Brook and the Oak
Brook Park District
FROM: Jeffrey P. Moline, Assistant Village Mana r
BUDGET SOURCE /BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move to approve an Intergovernmental Agreement
between the Village of Oak Brook and the Oak Brook Park District for a Joint Program for
Health Benefits and for the Administration of Such Program
Background /History:
For years, the Village of Oak Brook has allowed the eligible employees of the Oak Brook Park
District to piggyback on the Health Insurance that is secured and administered by the Village.
The logic behind this arrangement has been that by pooling the lives under both employers, an
overall lower cost can be arrived at for health insurance which is ultimately paid for by largely
the same group of taxpayers. The attached IGA simply recognizes and satisfies the need to
formalize this relationship. This agreement was drafted by the Village Attorney and has been
shared with and was approved by the Oak Brook Park District at their meeting on June 22, 2006.
Recommendation:
Staff recommends the Village Board approve the Intergovernmental Agreement between
the Village of Oak Brook and the Oak Brook Park District for a Joint Program for Health
Benefits and for the Administration of Such Program
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OB &PARK Health doc
Last printed 6/23/2006 1 01 PM
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Oak Brook Park District
62 1450 FOREST GATE ROAD •OAK BROOK, ILLINOIS 60523 -2151
June 23, 2006
Mr. Jeff Moline
Village of Oak Brook
1200 Oak Brook Road
Oak Brook, IL 60523
Dear Jeff.
630/990 -4233
FAX; 630/990 -8379
adman @obparks.org
www obparks,org
Enclosed are two copies of the signed Intergovernmental Agreement Between the Village
of Oak Brook and the Oak Brook Park District For A Joint Program For the Health
Benefits and for the Administration of Such Program. Our Board approved this
agreement on June 22, 2006.
Upon final approval of this agreement by the Village Board, could you please forward a
signed copy for our files.
Thank you.
Sincerely,
Carol Gramarossa
Business Manager
i•1 Printed on recycled paper
� r
INTERGOVERNMENTAL AGREEMENT BETWEEN
THE VILLAGE OF OAK BROOK AND THE OAK BROOK PARK DISTRICT
FOR A JOINT PROGRAM FOR HEALTH BENEFITS
AND FOR THE ADMINISTRATION OF SUCH PROGRAM
THIS AGREEMENT made and entered into this 16day of Jot-) 2006, by and between the
Village of Oak Brook, an Illinois municipal corporation (the "Village "), and the Oak Brook Park District, a unit of
local government in Illinois (the "District "),
WITNESSETH
WHEREAS, Article VII, §10 of the Illinois Constitution of 1970 and the Intergovernmental Cooperation
Act of the State of Illinois (5 ILCS 220/1, et seq ) authorize units of local government to contract or otherwise
associate among themselves to exercise, combine or transfer any power or function, in any manner not
prohibited by law, and to contract with any one or more other public agencies to perform any governmental
service, activity or undertaking, or to combine, transfer or exercise any powers, functions, privileges or
authority which any of the public agencies entering into the contract is authorized by law to perform, and
WHEREAS, the Village is authorized, pursuant to Section 10 -4 -2 of the Illinois Municipal Code (65
ILCS 5/10 -4 -2) to arrange to provide, for the benefit of employees of the municipality, their spouses or
dependents, group health, accident, hospital, and medical insurance, and
WHEREAS, the District is authorized, pursuant to Section 8 -21 of the Park District Code (70 ILCS
1205/8 -21) to provide for or participate in the provision of insurance protection and benefits for its employees
and their dependents, including medical, surgical and hospitalization benefits, and
WHEREAS, the Village and the District have determined that it is in their mutual interest and in the
interest of their respective taxpayers to jointly provide a program for group insurance health benefits for their
employees, with the Village to act as plan administrator,
NOW, THEREFORE, in consideration of the foregoing and the mutual covenants and agreements as
hereinafter set forth, the Village and the District agree as follows
1 Incorporation of Preambles The preambles to this Intergovernmental Agreement are
incorporated and made a part hereof as though fully set forth herein
2 Joint Proqram for Group Insurance for health benefits The Village and the District hereby
agree that they will jointly acquire group insurance for health benefits for their respective employees and
provide for the administration and operation of such program as follows
a The Village shall in its sole discretion identify group insurance providers and contract
with them for coverage for the employees of the Village and the District
b The Village shall be solely responsible for the administration and operation of the
program and the determination of coverages with the group insurance providers The Village and the
District shall each provide information to their respective employees concerning the group insurance
coverage available to them for health benefits
C The District shall pay to the Village such premiums as may be determined by the
Village from time to time for the covered employees of the District The Village shall pay to the
providers such premiums as are required for the covered employees of the Village and the District
3 Existing Practices to Remain in Effect Nothing in this Agreement shall change or alter
existing practices in operation between the Village and the District that have been previously existed and that
are not inconsistent with this Agreement
P
4 Miscellaneous The following additional provisions shall govern this Agreement
a This Agreement shall be effective upon execution by both parties hereto
b This Agreement shall be interpreted and construed in accordance with the laws of the
State of Illinois The forum for resolving any disputes concerning the parties respective performance,
or failure to perform, under this Agreement, shall be the 18th Judicial Circuit Court for DuPage County,
Illinois
C The provisions of this Intergovernmental Agreement may be modified only in writing,
executed by both the City and the District, and approved in ordinance form by the Village Board of the
Village and the Board of Park Commissioners of the District
d Any and all notices required hereunder shall be in writing and shall be sent to the
respective parties by U S Mail, personal delivery or confirmed facsimile as follows
To the City Village of Oak Brook
Attention Assistant Village Manager
1200 Oak Brook Road
Oak Brook, IL 60523 -2255
Facsimile 630- 990 -0876
To the District Oak Brook Park District
Attention Director
1450 Forest Gate Road
Oak Brook, IL 60523
Facsimile 630 - 990 -8379
All mailed notices shall be deemed effective four (4) days following their deposit in the
United States mail, postage prepaid, to the addressee
e This Intergovernmental Agreement, including all matters incorporated herein,
contains the entire agreement, between the parties There are no other covenants, warranties,
representations, promises, conditions or understandings between the parties, either oral or written,
other than those contained herein
f This Agreement is intended solely for the benefit of the parties hereto, and nothing
herein shall be construed, either expressly or impliedly, to extend rights or obligations in favor of any
other person
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the day and year first
above written
VILLAGE OF OAK BROOK
IVPresident
Attest
illage Clerk���7
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OAK BROOK PARK DISTRICT
4k B /
Y
Its President
Atte
Its Secretary
4
E.
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
AN ORDINANCE AMENDING ARTICLE V OF THE PERSONNEL MANUAL
OF THE VILLAGE OF OAK BROOK
This Ordinance amends Article V of the Personnel Manual of the Village of Oak
Brook relative to text changes in Section 5.12A regarding regular part -time
employees who elected to participate in the Group Vision Care Plan prior to June 30,
2006. The three (3) current Part -time Employees that have elected coverage will be
grandfathered as employees under the plan, but no additional part- timers will be
allowed to elect coverage. Part-time employees that elect to enroll pay 100% of the
premium for single, single plus 1, of family coverage respective of their dependents
situation. Further, this Ordinance changes the commencement of medical coverage
from the 91st day of employment to the 61" , which is more in line with what most
plans are offering and closes the lapse new employees would need to cover with
COBRA. Both of these changes reflect the language of the new coverages for the
2006 Health Plan year with Blue Cross Blue Shield of Illinois
Motion by Trustee Kennedy, seconded by Trustee Yusuf, for passage of Ordinanc S-
11 L An Ordinance Amending Article V of the Personnel Manual of the Village of
Oak Brook. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
G. INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF OAK
BROOK AND THE OAK BROOK PARK DISTRICT FOR A JOINT PROGRAM
FOR HEALTH BENEFITS AND FOR THE ADMINISTRATION OF SUCH
PROGRAM
For years, the Village of Oak Brook has allowed the eligible employees of the Oak
Brook Park District to piggyback on the Health Insurance that is secured and
administered by the Village. The logic behind this arrangement has been that by
pooling the lives under both employers, an overall lower cost can be arrived at for
health insurance which is ultimately paid for by largely the same group of taxpayers.
The agreement simply recognizes and satisfies the need to formalize this relationship.
This agreement was drafted by the Village Attorney and has been shared with and
was approved by the Oak Brook Park District at their meeting on June 22, 2006.
Motion by Trustee Aktipis, seconded by Trustee Kennedy, to approve an
VILLAGE OF OAK BROOK Minutes Page 8 of 10 June 27 2006