G-786 - 07/12/2005 - SPORTS CORE - Ordinances Supporting DocumentsItem 6.G.
AGENDA ITEM
Regular Board of Trustees Meeting
of
July 12, 2005
SUBJECT: Amendment to the Sports Core Ordinance: Proration of Rates
FROM: Trey Van Dyke, Golf Club Manager; Nelson Patras, Interim Bath and Tennis Club
Manager
BUDGET SOURCE /BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move to approve an ordinance amending Chapter 1
(Sports Core), of Title Twelve (Village Recreational Facilities) of the Village of Oak Brook.
Background /History:
Based on the direction of the Village Board at the June 28, 2005 Village Board meeting, attached
is a draft ordinance amending the Sports Core Ordinance to allow for proration of rates to
encourage mid - season memberships. Said proration would require a recommendation by the
respective department head and approval by the Village Manager.
Recommendation:
Staff recommends that the Village Board approve an ordinance amending Chapter 1
(Sports Core), of Title Twelve (Village Recreational Facilities) of the Village of Oak Brook.
Last saved by Administrator V \AGENDAWGENDA ITEM Sports Core Ord doc
Last printed 7/8/2005 11 16 AM e
3 10 A 1)
position of Deputy Fire Chief President Quinlan directed the Village Attorney to draft an
ordinance to create a new position of the Deputy Fire Chief for the Village of Oak Brook.
The Board of Trustees will formally approve the creation of this new office at the next
regularly scheduled Village Board meeting He stated that the new Fire Chief Bodony
informed the Board of Trustees that he requested that Thomas McEllin be appointed as
the new Deputy Fire Chief.
4 RESIDENT /VISITOR COMMENT — None presented.
5 APPROVAL OF MINUTES
A REGULAR BOARD OF TRUSTEES MEETING OF JUNE 28, 2005
Motion by Trustee Sanford, seconded by Trustee Aktipis, to approve the Minutes of
the June 28, 2005 Regular Board of Trustees Meeting. VOICE VOTE Motion
carried.
6 CONSENT AGENDA-
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion
Motion by Trustee Kennedy, seconded by Trustee Sanford, to approve the Consent
Agenda and authorize expenditures as presented. ROLL CALL VOTE:
Ayes 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf
Nays: 0 - Nays
Absent 0 - None Motion carried
A Accounts Payable for Period Ending July 8, 2005 - $545,805.17
Significant Items included in Above:
1) Fritz Landscape - Payout # 7 & Final — Municipal Complex Project - $1,000 00
2) James D. Fiala Paving — Payout #8 — 2004 Paving Project - $12,795.90
3) Kubiesa, Spiroff, Gosselar & Adler, P C — Attorney Fees - $20,540 40
4) Civiltech Engineering — Payout 48 — 31St Street Bicycle Path Phase III -
$15,619 17
5) Central Blacktop, Inc — Payout 92 — 2005 Paving Project - $216,254 76
B Approval of Payroll for Pay Period Ending July 2, 2005 - $659,664.58
C Community Development Referrals
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
E Budget Adjustments
1) Sports Core
F 2005 Annual Contribution to the Northeastern Illinois Planning Commission
QAn Ordinance Amending Chapter 1 (Sports Core) of Title 12 (Village Recreational
VILLAGE OF OAK BROOK Minutes Page 2 of 11 July 12, 2005
6 G. Facilities) of the Village Code of the Village of Oak Brook, Illinois
H Approval of Request for Release of Funds — Oak Brook Hotel, Convention and
Visitors Committee — 20% of the 2005 Second Quarter Hotel Tax Receipts to the
DuPage Convention & Visitors Bureau in the Amount of $16,210 56
I Change Order #1 — 2004 Water Main and Drainage Project — Rocks -Ann
Construction — Revise Total Contract Amount - $164,514 43
7 ITEMS REMOVED FROM CONSENT AGENDA — None presented
8 BOARD & COMMISSION RECOMMENDATIONS — None presented.
9 UNFINISHED BUSINESS•
A CONFIRMATION OF APPOINTMENTS — None presented
B ORDINANCES & RESOLUTIONS — None presented
C AWARD OF CONTRACTS
1) HANDGUN PURCHASE
One sealed bid was opened on Wednesday, July 6, 2005 Bid packages were sent
to three companies. A bid submitted by Ray O'Herron was received late (by
more than a day) and was returned unopened Staff left a message for the third
company, R Guns, but they have not returned the call.
Prior to going out to bid, the Police Department requested quotes from the above
three companies At that time, Streichers' quote was lower than the other two
potential bidders Streichers' current bid price for hand guns is twenty dollars
($20) lower per gun than their original quote. The bid process has saved us
$11410 on the price of the guns alone.
The hand guns that the Police Department is currently using were purchased in
1997. At that time they were given an estimated life of eight years (2005) In
2004, the Police Department began experiencing increased weapon malfunctions
requiring in -house repairs The level of maintenance required to keep the
weapons in service has also increased
Motion by Trustee Yusuf, seconded by Trustee Kennedy, that the Village Board
award a contract for the purchase and trade -in of hand guns and the purchase of
related accessories, subject to staff review, to the lowest responsive and
responsible bidder, Streichers, 4777 North 124th Street, Butler, Wisconsin, 53007
in the amount of $25,576.00 (net cost after trade -ins) as indicated in the attached
bid tabulation ROLL CALL VOTE-
VILLAGE OF OAK BROOK Minutes Page 3 of 11 July 12, 2005