S-1131 - 07/26/2005 - BUDGET - Ordinances Supporting Documentsowl
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Item 6.L.
AGENDA ITEM
Regular Board of Trustees Meeting
of
July 26,2005
SUBJECT: 2005 Budget Amendment
FROM: Darrell Langlois
BUDGET SOURCE/BUDGET IMPACT: Account 121- 7634 - Litigation Amongst the
Corproate Authorities
RECOMMENDED MOTION: I move the that the Village Board approve Ordinance
#2005 -BU -S -1131, An Ordinance Amending the 2005 Budget.
Background/Histo�:
At the meeting of July 12, 2005, the Village Board approved settlement of attorney costs totaling
$128,652 related to the lawsuit of Quinlan v. Aktpis et al. As required by Ordinance 2004 -BU-
LIT -S -1097, the costs of the settlement were accounted for in a separate budget line item titled
"Litigation Amongst the Corporate Authorities ".
When the 2005 Budget was prepared funds were not budgeted for this settlement due to the
significant uncertainties surrounding this case. Now that the settlement payments have been
made Village Board action is required, by the above referenced ordinance, to address the budget
variances created by the payments.
Village Board policy instituted last year mandates budget transfers at any point in time when a
line item exceeds it's annual budget by more than 10% (in prior years these variances were all
addressed of the end of the year). Due to the significant amount of the transfer, it would be
extremely difficult to find two or three offsets in the General Corporate Fund at this time of year
to offset the transfer required. Thus, it is recommended that the entire budget for the General
Corporate Fund be amended by $128,700 in order to budget funds for this payment By year end
I am confident that enough offsets will be achieved by positive revenue variances or under
budget expense performance so that on a "net" basis the General Corporate Fund will be in a
more favorable financial position than projected in the 2005 Budget.
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Recommendation:
I recommend approval of the attached Ordinance Amending the 2005 Budget
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6. All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion.
Trustee Aktipis requested that Agenda Item 6. G. A Resolution Approving the Release of
Closed Meeting Minutes be removed from the Consent Agenda for further discussion.
Motion by Trustee Sanford, seconded by Trustee Kennedy, to approve the Consent
Agenda and authorize expenditures as amended. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf
Nays: 0 - None.
Absent: 0 - None. Motion carried.
President Quinlan announced, with the approval of the Consent Agenda, that the Village
of Oak Brook now has a Deputy Fire Chief position which has been awarded by Fire
Chief James Bodony to Battalion Chief Thomas McEllin Battalion Chief Thomas
McEllin thanked the Board of Trustees for this appointment.
President Quinlan indicated that a swearing in ceremony for the Deputy Fire Chief would
be announced, as this is one event that honors the public safety officers for the Village
A. Accounts Payable for Period Ending July 22, 2005 - $607,718.07
Significant Items included in Above:
1) DuPage Water Commission - $266,017.94
2) James J. Benes & Associates — Payout #9 — 2005 Paving Project - $15,33123
3) Alvord, Burdick & Howson, L.L.0 — Payout #2 — Water Rate Study - $8,257.90
B. Approval of Payroll for Pay Period Ending July 16, 2005 - $724,072 51
C Community Development Referrals
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) 2005 Water Main Project — Avenue Barbizon (Ave Cherbourgh to Ave
Normandy)
E Budget Adjustments
1) Engineering
F. Treasurer's Report — June 30, 2005
H. An Ordinance Amending Sections 1 -5A -4, 1 -7 -3, 1 -7 -5 and 1 -7 -7 of Title 1
(Administration) of the Village Code of the Village of Oak Brook with Respect to the
Purchasing Authority of the Village Manager
I An Ordinance Creating the Position of Deputy Fire Chief in the Village of Oak Brook
Fire Department
J. Central Blacktop Co., Inc. — Change Orders No 3 & 4 — 2005 Paving Project -
$5,713.15
K. Request Waiver of Fees — Christ Church of Oak Brook
(9 An Ordinance Amending the 2005 Budget
7. ITEMS REMOVED FROM CONSENT AGENDA.
VILLAGE OF OAK BROOK Minutes Page 2 of 8 July 26, 2005