G-702 - 08/13/2002 - HOTEL/MOTEL - Ordinances Supporting DocumentsOF 0��,
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DATE: August 9, 2002
SUBJECT: Hotel, Convention and Visitors Committee Structure
FROM: Michael A. Crotty, Acting Village Manage��
RECOMMENDATION: That the Village Board adopt an ordinance amending Title 2,
Chapter 5 of the Village Code in order to increase the number of Hotel, Convention and
Visitors Committee members from seven to nine and reflect the existing structure of the
Committee.
The Village Code currently provides that the Hotel, Convention and Visitors Committee consist of
seven members, at least two of whom operate or manage a hotel in Oak Brook. The work of the
Committee revolves primarily around preparing an annual marketing campaign aimed at increasing
overnight stays in all Oak Brook hotels, and implementing that campaign. Funding is provided via the
1 % tax on overnight room rates.
While the Code does not specifically designate the remaining five members, the Committee has
historically consisted of the general managers of the publicly available hotels in Oak Brook (Oak
Brook Marriott, Hyatt Regency Oak Brook, Renaissance and Wyndham Drake), the Executive Director
of the Oak Brook Area Association of Commerce and Industry, the General Manager of Oakbrook
Center and a resident of the Village.
The attached ordinance amends Title 2, Chapter 5 to clearly reflect the current composition of the
Committee. The ordinance also increases the number of Committee members from seven to nine in
order to accommodate representation of the hotel operated at McDonald's Lodge (which has recently
been made available for reservations by the general public) and the Residence Inn (anticipated to be
opened to the public during the first quarter of 2003). Finally, the ordinance also increases the number
of members constituting a quorum from three to four.
The Hotel, Convention and Visitors Committee met on August 8, and are supportive of the changes.
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Committee Structure Change
8. B. 1) As in the past, the ordinance also provides for continuing the practice of
reviewing the Board's vision and mission in conjunction with
consideration of the Board's objectives each year.
Motion by Trustee Korin, seconded by Trustee Aktipis, to approve
Ordinance 2002- BD- BOT -EX2 -S -1022, "An Ordinance Re- adopting the
Vision and Mission Statements of the Village of Oak Brook." ROLL
CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) ORDINANCE 2002 -BD -SPC -G -701 "AN ORDINANCE AMENDING ORD 02- BD- SPC.G-
SECTION 2 -7 -2 OF THE VILLAGE CODE OF THE VILLAGE OF CODE SEC i 7.2
OAK BROOK RELATIVE TO THE SAFETY PATHWAY SAFETY PATH CTE
COMMITTEE."
Pursuant to the Board of Trustees' direction, the ordinance reduces the
number of members of the the Safety Pathway Committee.
Motion by Trustee Miologos, seconded by Trustee Caleel, to approve
Ordinance 2002 -BD -SPC -G -701, "An Ordinance Amending Section 2-
7-2 of the Village Code of the Village of Oak Brook Relative to The
Safety Pathway Committee." ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
3) RDINANCE 2002 -BD- OBHCVC -G -702 "AN ORDINANCE ORD 02 -BD-
AMENDING SECTION 2 -5 -2 OF THE VILLAGE CODE OF THE oe DVVIL CODE
VILLAGE OF OAK BROOK RELATING TO THE HOTEL SEC 2 -5-2 HTL,
CONVENTION AND VISITORS COMMITTEE." CONV & VIS CTE
The Village Code currently provides that the Hotel, Convention and
Visitors Committee consist of seven members, at least two of whom
operate or manage a hotel in Oak Brook. The work of the Committee
revolves primarily around preparing an annual marketing campaign
aimed at increasing overnight stays in all Oak Brook hotels, and
implementing that campaign. Funding is provided via the 1% tax on
overnight room rates.
VILLAGE OF OAK BROOK Minutes
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Page 9 of 18 August 13, 2002
8. B. 3) While the Code does not specifically designate the remaining five
members, the Committee has historically consisted of the general
managers of the publicly available hotels in Oak Brook (Oak Brook
Marriott, Hyatt Regency Oak Brook, Renaissance and Wyndham
Drake), the Executive Director of the Oak Brook Area Association of
Commerce and Industry, the General Manager of Oakbrook Center and
a resident of the Village.
The ordinance amends Title 2, Chapter 5 to clearly reflect the current
composition of the Committee. The ordinance also increases the
number of Committee members from seven to nine in order to
accommodate representation of the hotel operated at McDonald's
Lodge, which has recently been made available for reservations by the
general public, and the Residence Inn, anticipated to be opened to the
public during the first quarter of 2003. Finally, the ordinance also
increases the number of members constituting a quorum from three to
four. The Hotel, Convention and Visitors Committee met on August 8,
2002 and are supportive of the changes.
Motion by Trustee Craig, seconded by Trustee Caleel, to approve
Ordinance 2002 -BD- OBHCVC -G -702, "An Ordinance Amending
Section 2 -5 -2 of the Village Code of the Village of Oak Brook Relating
to The Hotel, Convention and Visitors Committee." ROLL CALL
VOTE:
Ayes: 6 Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
C. AWARD OF CONTRACTS:
1) OPERATION OF ALARM MONITORING SYSTEM
The agreement represents the current mechanism by which private alarm
systems throughout the Village are monitored by the Village
Communications Center. The alarm board located in the
Communications Center is owned by ADT Security Services, Inc., and
residents and businesses may link their individual burglar or fire alarm
systems to that board via telephone line. The resident or business pays
an initial connection fee and a monthly monitoring fee (currently, $105
and $17, respectively) directly to ADT Security Services, Inc., and the
Village receives a portion of the monthly fee (currently $4) in
recognition of the fact that our Communications Operators monitor the
board and dispatch alarm calls.
VILLAGE OF OAK BROOK Minutes
R1
Page 10 of 18 August 13, 2002
AWARD CT
AULM NION SYS
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Village of
ak 'brook
1200 Oak Brook Road
Oak Brook, IL 60523 -2255
Website
www.oak - brook.org
Administration
630 990 3000
FAX 630 990 0876
Community
Development
630 990 3045
FAX 630 990 3985
Engineering
Department
630 990 3010
FAX 630 990 3985
Fire Department
630 990 3040
FAX 630 990 2392
Police Department
630 990 2358
FAX 630 990 7484
Public works
Department
630 990 3044
FAX 630 472 0223
Oak Brook
Public Library
600 Oak Brook Road
Oak Brook, IL 60523 -2200
630 990 2222
FAX 630 990 4509
Oak gook Sports Core
Bath `&. Tennis Club
700 Oak Brook Road
Oak Brook, IL 60523 -4600
630 990 3020
FAX 630 990 1002
Golf Club
2606 York Road
Oak Brook, IL 60523 -4602
630 990 3032
FAX 630 990 0245
August 15, 2002
Sterling Codifiers, Inc.
Attention: Robertson S. Rollins, General Manager
7600 Mineral Drive
Coeur d'Alene, ID 83814
Dear Rob:
The Village Board, at their Board Meeting of Tuesday, August 13, 2002, passed
and approved the following ordinance:
ORDINANCE 2002- BD -SPC -G -701 AN ORDINANCE AMENDING
SECTION 2 -7 -2 OF THE VILLAGE CODE OF THE VILLAGE OF OAK
BROOK RELATIVE TO THE SAFETY PATHWAY COMMITTEE
'ORDINANCE 2002 -BD- OBHCVC -G -702 AN ORDINANCE AMENDING
SECTION 2 -5 -2 OF THE VILLAGE CODE OF THE VILLAGE OF OAK
BROOK RELATING TO THE HOTEL CONVENTION AND VISITORS
COMMITTEE
The above Ordinances are being forwarded to your for inclusion in the Code of
Ordinances of the Village of Oak Brook. I would appreciate your acknowledging
receipt of these Ordinances.
Sincerely,
1
rL i
Richard A. Martens
Village Attorney
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Enclosure