G-754 - 08/24/2004 - PERSONNEL - Ordinances Supporting Documents/0. t3- 2
AGENDA ITEM
Regular Board of Trustees Meeting
of
August 10, 2004
SUBJECT: Text Amendment to Village Code limiting the responsibilities, duties and authority
of the Village Manager
FROM: Kenneth T. Kubiesa, Village Attorney
BUDGET SOURCE /BUDGET IMPACT: None
Backmund/History:
The Village Board directed the Village Attorney to draft an ordinance limiting the Village
Manager's authority to hire, promote or reassign duties of Village employees. The Village Board
also directed the Village Attorney to lower the manager's spending authority to $5,000.00. This
ordinance alters the text of the Village Code to accomplish the stated goals of the Village Board.
Last saved by mrimbo I \ADM1N\rkane \WORDDOC\BOARD MEMOSWillage Manager Text Amend doc
Last printed 8/6/2004 2 32 PM
t,
10 B. 1)
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Craig. Motion carried.
2) ORDINANCE 2004 -PL -G -754 "AN ORDINANCE AMENDING TITLE 1
( "ADMINISTRATION ") OF THE VILLAGE CODE OF THE VILLAGE OF
OAK BROOK WITH RESPECT TO THE RESPONSIBILITIES, DUTIES AND
AUTHORITY OF THE VILLAGE MANAGER (CHAPTER 5, ARTICLE A)"
The Village Board at its July 27, 2004 meeting directed the Village Attorney to
draft an ordinance limiting the Village Manager's authority to hire, promote or
reassign duties of Village employees. The Village Board also directed the Village
Attorney to lower the manager's spending authority to $5,000.00. This ordinance
alters the text of the Village Code to accomplish the stated goals of the Village
Board.
President Quinlan asked for a motion to deny. Motion by Trustee Atkipis,
seconded by Trustee Zannis, to deny the motion for purposes of discussion.
President Quinlan stated his opposition to this ordinance as he does not wish to
plan on spending forty to fifty hours a week working at the Village or would the
Board be working at the Village. Trustee Zannis stated she asked for the text to
be written. She explained for the record that this in no way reflects the
capabilities of Village Manager Boehm or the trust the Board has in the Manager.
This is intended to only protect him. She explained when a Board is not in
agreement with something very critical, little things become bigger things. It
would be easy for the Manager to be caught in the middle with different Board
members asking him to do different tasks. Limiting his authority will force the
Board to resolve their differences so that when the Village Manager is given
direction it is with a common voice and for the good of Oak Brook. Otherwise,
he will torn between the two as there is sentiment in the Village of who is doing
specific things in the Village. He is one of the most valuable resources of the
Village and she does not want him to be compromised or his position.
Trustee Yusuf stated he didn't have a problem with Sections 2, 3 or 4 but he
asked in Section 1 that the Village Manager have the minimum authority to make
any moves or changes until the next Village Board meeting to consider it.
Trustee Zannis stated that the Administrative Assistant Rimbo could telephone
poll the Board and formalize it at the subsequent meeting.
Trustee Korin asked if there are other positions that are open other than the Police
Department. Manager Boehm explained there are two positions open in the
Public Works Department and Finance Department which is the Payroll
Administrator. Those positions are coming up quickly which are full -time
VILLAGE OF OAK BROOK Minutes Page 16 of 29 August 10, 2004
L�
10. B 2) positions. He stated his concern where any number of seasonal positions that
come up in the fall and spring which require quick action so they are not lost to
other employers. He indicated that a telephone poll could be done of the Board
members with ratification at a subsequent meeting if that is allowed.
Trustee Korin asked to consider exempting seasonal employees to this. Trustee
Zannis concurred with this at it is not a permanent situation
Motion by Trustee Aktipis, seconded by Trustee Zannis, to amend the original
motion for passage of Ordinance 2004 -PL -G -754 "An Ordinance Amending Title
1 ( "Administration ") of the Village Code of the Village of Oak Brook with
Respect to the Responsibilities, Duties and Authority of the Village Manager
(Chapter 5, Article A) with the exemption of seasonal employees." ROLL CALL
VOTE:
Ayes: 4 - Trustees Aktipis, Craig, Korin and Zannis.
Nays: 1 - Trustee Yusuf
Absent: 1 - Trustee Caleel. Motion carried.
C. AWARD OF CONTRACTS - None.
5 APPROVAL OF MINUTES:
L4-
REGULAR BOARD OF TRUSTEES MEETIING OF JULY 27, 2004
Motion by Trustee Aktipis, seconded by Trustee Korin, to approve the Minutes of the
Regular Board of Trustees Meeting of July 27, 2004 for the purpose of discussion
Trustee Aktipis stated there are many areas of the minutes that do not accurately reflect
what was discussed as they are extensive. He asked to consult with the Village Clerk for
further discussion It was a consensus of the Board to remove the first motion of approval
of the minutes.
Motion by Trustee Aktipis, seconded by Trustee Korin, to postpone the approval of the
Minutes of the July 27, 2004 Regular Board of Trustees meeting until the minutes are
revised. VOICE VOTE: Motion carried.
6. CONSENT AGENDA:
Trustee Aktipis asked that Agenda Item 6., C. Community Development Referrals, 2) 970
Pauly LLC — CF 2020 Swift LLC — 2020 Swift Drive — Variation — Front Yard Parking
Regulations be removed from the Consent Agenda for further discussion.
Motion by Trustee Korin, seconded by Trustee Yusuf, to approve the Consent Agenda
and authorize expenditures as amended. ROLL CALL VOTE'
VILLAGE OF OAK BROOK Minutes Page 17 of 29 August 10, 2004
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�OUNTI
Village of
Oak Brook
1200 Oak Brook Road
Oak Brook, IL 60523 -2255
Website
www oak - brook.org
Administration
630 990 3000
FAX 630 990 0876
Community
Development
630 990 3045
FAX 630 990 3985
Engineering
Department
630 990 3010
FAX 630 990 3985
Fire Department
630 990 3040
FAX 630 990 2392
Police Department
630 990 2358
FAX 630 990 7484
Public Works
Department
630 990 3044
FAX 630 472 0223
Oak Brook
Public Library
600 Oak Brook Road
Oak Brook, IL 60523 -2200
630 990 2222
FAX 630 990 4509
Oak Brook Sports Core
Bath & Tennis Club
700 Oak Brook Road
Oak Brook, IL 60523 -4600
6' )0 990 3020
FAX 630 990 1002
Golf Club
2606 York Road
Oak Brook, IL 60523 -4602
630 990 3032
FAX 630 990 0245
August 16, 2004
Sterling Codifiers, Inc.
Attention: Robertson S.
7600 Mineral Drive
Coeur d'Alene, ID 83814
Dear Rob-
Rollins, General Manager
The Village Board, at their Board Meeting of Tuesday, August 10, 2004, passed
and approved the following ordinance:
/��INANCE 2004 -PL -G -754 AN ORDINANCE AMENDING TITLE 1
( "ADMINISTRATION ") OF THE VILLAGE CODE OF THE VILLAGE OF
OAK BROOK WITH RESPECT TO THE RESPONSIBILITIES, DUTIES AND
AUTHORITY OF THE VILLAGE MANAGER (CHAPTER 5, ARTICLE A)
The above Ordinance is being forwarded to your for Inclusion in the Code of
Ordinances of the Village of Oak Brook. I would appreciate your acknowledging
receipt of this Ordinance. `
Sincerely,
12�
Richard B Boehm
Village Manager
RBB /jr
Enclosure