S-1291 - 09/14/2010 - SPORTS CORE - Ordinances Supporting DocumentsI-FEN 111.8.1)
AGENDA ITEM
Regular Board of Trustees of
September 14, 2010
SUBJECT: Interfund Loan to the Sports Core Fund
FROM: Sharon Dangles
Finance Director
BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move that the Village Board approve Ordinance 2010 -
BU -S -1291, an Ordinance Authorizing a Loan to the Sports Core Fund.
Background/History:
The ordinance authorizing loans from the General Corporate Fund to the Sports Core Fund will
expire on January 31, 2011. The prior ordinance authorized a consolidated loan of up to
$1,290,000 in order to fund capital and operating needs of the Sports Core dating from 1996-
2003. In addition, an interfund loan of $205,000 was required in order to finance Sports Core
operations in 2009 due to the decline in the economy, bad weather, severance and benefit
payouts relating to the reduction in work force. This brought the consolidated loan balance to
$1,495,000 which will remain unpaid in 2010 due to the weather related issues we had this year.
The cash balance as of January 1, 2008 was $296,444 and $82,678 as of January 1, 2009 and you
can start to see the cash balance decreasing each year. The cash balance in the Sports Core Fund
as of January 1, 2010 was $35,040, which is low compared to prior years. This was due
primarily to the final payout amounts in the last quarter of 2009 on the reduction in work force
program since there were no savings in 2009 as it occurred in November. In the first quarter of
2010, the General Fund provided the Sports Core with a working cash loan of $250,000 to help
cover the expenses until the season starts. This working cash loan occurs every year and is
typically paid back to the General Fund by August of the same year. All of the money has been
paid back throughout the season except for $45,000. Once the inclement weather changes started
happening, it affected the revenue stream at the Golf Course and it was determined that the
$45,000 could not be paid back as it was needed to pay for damages.
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The 2010 budget reflects $42,875 set aside to be paid out for unemployment costs, however the
actual amount paid out as of the 2 "d quarter was $88,015. We are estimating an additional
amount of unemployment costs to be $60,000 for the 3`d and 4d' quarter, which would require an
additional cash amount of $105,140 for the Sports Core.
The repair cost for the damages at the Golf Course is estimated at $60,000. The Golf Food and
Beverage operation was expected to make a profit this year of $81,075 and is currently at a
break -even before overhead charges. Therefore, we are projecting an additional cash amount of
$60,000 at the Golf Food and Beverage operation due to lost revenues at the end of this year.
The Golf Course was expected to make a profit of $450,045 this year. As of August 31, 2010 the
Memberships are 87% of revenues and User fees are only at 62% of revenues. We are
estimating an additional cash amount of $175,000 due to lost golf revenues.
The Golf Surcharge Fund provides funds for specified golf course improvements and for the
restoration of flood damage to the course. The funds are derived from the $1.50 per round
surcharge levied on each round played at the Oak Brook Golf Club. For 2011, we will be
proposing an increase on the surcharge amount to assist in bringing this fund to an appropriate
level. In 2008, the golf course had a similar flood event, in which the golf surcharge fund was
depleted in order to pay for some of these costs. In 2009, the board approved a $60,000 transfer
from the Golf Surcharge Fund for the operating needs of the Sports Core, which again depleted
the account in 2009.
The revenues at the Bath & Tennis Club have exceeded our projections as well as a new contract
with the Chicago Red Stars as additional revenue. However, the timing of cash received from
the Calihan Contract is behind projections. As of August 31, 2010 we received approximately
$16,500 from Calihan's compared to our projection of $84,825. The total revenues at the Bath &
Tennis food and beverage is currently only at 23% of budget and the revenues at the Poolside
Grill is 44% of budget.
An interfund loan up to $400,000 is necessary in order to fund the operating needs of the Sports
Core. As of September 7, 2010 the Sports Core has a negative cash balance of $150,000. The
loan is necessary in order to help pay for the weather related damages at the golf course, the lost
golf revenues and unemployment costs that continued over from 2009. Every January 31" the
attached ordinance expires and requires board approval to extend it for another year. Seeing that
the loan is not expected to be paid back in 2010 we would authorize a consolidated loan of up to
$1,895,000 that will expire on January 31, 2012. If funds become available next year in 2011,
we would start to pay down the loan.
Recommendation:
I recommend approval of the attached ordinance which extends the loan authorization to the
Sports Core Fund for an extension of January 31, 2012.
ORDINANCE 2010 -BU -S -1291
AN ORDINANCE AUTHORIZING A LOAN
TO THE SPORTS CORE FUND
WHEREAS, Ordinance 2010 -BU -S -1273 authorized a consolidated loan of not more than
$1,290,000 from the General Corporate Fund to the Sports Core Fund in order to fund capital projects and
operating needs of the Sports Core; and
WHEREAS, the amount of $205,000 was loaned from the General Fund to the Sports Core Fund
on December 15, 2009 to fund the operating needs of the Sports Core, which brought the consolidated
loan amount to $1,495,000 at December 31, 2009.
WHEREAS, an amount up to $400,000 be loaned from the General Fund to the Sports Core
Fund to fund the operating needs of the Sports Core for the calendar year 2011. The consolidated loan of
$1,895,000 authorized would remain outstanding requiring an extension to January 31, 2012.
NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: That the preamble hereinabove set forth is hereby adopted as though fully set forth
herein.
Section 2: That a consolidated loan of not more than $1,895,000 from the General Corporate
Fund to the Sports Core Fund is hereby authorized in order to fund capital projects and operating needs of
the Sports Core.
Section 3: That the loan authorized in Section 2 hereof shall be treated as revolving loans. The
Finance Director is hereby authorized to draw on the principal amounts on an as- needed basis and to
repay the outstanding balances as funds are made available.
Section 4: That any unpaid balance on these loans will be due and payable on January 31, 2012.
Section 5: That all ordinances or resolutions, or parts thereof, in conflict with the provisions of this
ordinance be and are hereby repealed.
Section 6: That this ordinance shall be in full force and effect from and after passage and
approval pursuant to law.
APPROVED THIS 141" of September, 2010.
John W. Craig
Village President
PASSED THIS 141h day of September, 2010.
Ayes:
Nays:
Absent:
Ordinance 2010 -BU -S -1291
Authorizing a Loan to the
Sports Core Fund, Page 2 of 2
ATTEST:
Charlotte K. Pruss
Village Clerk