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S-1025 - 09/24/2002 - LIBRARY - Ordinances Supporting DocumentsI vV. Oqk VILLAGE OF OAK BROOK 9 �} Village Board Transmittal Memorandum DATE: September 18, 2002 SUBJECT: Library Policies FROM: Ruth A. Martin, Library Director RECOMMENDATION: That the Village Board approve the attached ordinances adopting the Computer Use Policy, the Exhibits and Display Policy and the amended and renamed Meeting and Group Study Rooms Policy as approved by the Library Commission. At the Library Commission meeting on August 20, 2002, three policies were discussed. The Computer Use Policy, the Exhibits and Display Policy and the Meeting and Group Study Rooms Policy were approved by the Library Commission and recommended for Board adoption. The ordinances and policies are attached. The Computer Use Policy entirely replaces the old and bulky Policy for Use of Public Access Computers and Electronically Delivered Information that was used in the old building. The Exhibits and Display Policy is new as the new building is the first opportunity the Village has had to provide Library exhibit and display space. The Meeting and Group Study Rooms Policy is an amendment to the Meeting Room Policy adopted by the Village Board on March 26, 2002 (Ordinance 2002- LY- EX1 -S- 1010). The policy has worked quite well for the use of the Friends of OBPL Meeting Room with the exception of having groups leave by closing time. This amendment permits the forfeiture of the room deposit should a group not close its meeting in sufficient time to return the room furnishings to their original arrangement and complete all clean -up by the time scheduled on their room reservation agreement. Additionally, policy for use of the group study rooms has been added. The changes in this policy are in redlining form. The Library Commission has reviewed these policies and recommends them for adoption by the Village Board. 02- 09 -18, computers, exhibits, rooms memo doc —)t' 8. B. 2) ORDINANCE 2002 -LY -EXI -S -1024 "AN ORDINANCE ADOPTING ORD 02-LY- EXI -S- THE LIBRARY EXHIBITS AND DISPLAYS POLICY ". 1024 - ADPT LIBR EXHBTS & DISPLY POLICY At the Library Commission meeting on August 20, 2002 this policy was discussed and approved by the Library Commission and recommended for Board adoption. The Exhibits and Displays Policy is new as the new building is the first opportunity the Village has had to provide Library exhibit and display space Motion by Trustee Korin, seconded by Trustee Savino, to pass Ordinance 2002 -LY -EXI -S -1024, "An Ordinance Adopting the Library Exhibits and Displays Policy ". ROLL CALL VOTE: Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino. Nays: 0 - None. Absent. 0 - None. Motion carried. 3 ORDINANCE 2002 -LY -EXI -S -1025 "AN ORDINANCE ADOPTING ORD-02-LY- EXI -S- THE FIRST COMPREHENSIVE AMENDMENT TO THE LIBRARY MTG RN SN& GRP MEETING ROOMS AND GROUP STUDY ROOMS POLICY" STDY RMS POLICY At the Library Commission meeting on August 20, 2002 this policy was discussed and approved by the Library Commission and recommended for Board adoption. The Meeting and Group Study Rooms Policy is an amendment to the Meeting Room Policy adopted by the Village Board on March 26, 2002. The policy has worked quite well for the use of the Friends of OBPL Meeting Room with the exception of having groups leave by closing time. This amendment permits the forfeiture of the room deposit should a group not close its meeting in sufficient time to return the room fimiishings to their onginal arrangement and complete all clean -up by the time scheduled on their room reservation agreement. Additionally, the use of the group study rooms has been added. Motion by Trustee Konn, seconded by Trustee Savino, to pass Ordinance 2002 -LY- EXI -S- 10205, "An Ordinance Adopting the First Comprehensive Amendment to the Library Meeting Rooms and Group Study Rooms Policy." ROLL CALL VOTE: Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. VILLAGE OF OAK BROOK Minutes Ell Page 7 of 12 September 24, 2002 ORDINANCE 2002- LY- EX1 -S- 1025 AN ORDINANCE ADOPTING THE FIRST COMPREHENSIVE AMENDMENT TO THE LIBRARY MEETING ROOMS AND GROUP STUDY ROOMS POLICY WHEREAS, on March 26, 2002, the Village Board passed an Ordinance S -1010 entitled, "An Ordinance Adopting the Library Meeting Room Policy ", and WHEREAS, the new public library, which opened on March 9, 2002, contains two group study rooms, and WHEREAS, the Library Commission and Library Director have approved a policy regarding the use of the group study rooms which it has included as paragraph 14 in the Library Meeting Room Policy, and WHEREAS, the Library Commission and Library Director have revised the section in the Meeting Room Policy pertaining to room deposits to insure that groups close their meetings on time and return the room furnishings to their original arrangement, and WHEREAS, the Library Commission has recommended that the Village Board readopt the Meeting Room Policy, as amended, and adopt the Group Study Room Policy under a comprehensive amended policy entitled "Library Meeting Rooms And Group Study Rooms Policy ", a copy of which is attached as Exhibit A, and WHEREAS, it is in the best interests of the Village of Oak Brook that the attached First Comprehensive Amendment to the Library Meeting Rooms and Group Study Rooms Policy be adopted NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows Section 1 That the provisions of the preamble hereinabove set forth are hereby adopted as though fully set forth herein Section 2 That the First Comprehensive Amendment to the Library Meeting Rooms and Group Study Rooms Policy, a copy of which is attached hereto and incorporated herein as Exhibit A, is hereby approved and adopted in its entirety and supersedes all prior editions of the Library Meeting Room Policy Section 3 That the Village Clerk is hereby authorized and directed to publish this ordinance in pamphlet form in the manner provided by law Section 4 That this ordinance shall be in full force and effect from and after passage and approval pursuant to law Section 5 That all ordinances or parts thereof in conflict with the provisions of this ordinance be and the same are hereby repealed to the extent of such conflict Ordinance 2002-LY-EX1 -S- 1025 Adopting First Comprehensive Amendment to the Library Meeting Rooms and Group Study Rooms Policy, Page 2 PASSED THIS 24th day of September 2002 Ayes Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino Nays None Absent None Abstain Nc)ne APPROVED THIS 24th day of September 2002 Approved as to Form illage Attorney Village President Published _ 10 -02 -2002 Pamphlet form Date Paper Not Published