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S-1083 - 09/28/2004 - PERSONAL PROPERTY - Ordinances Supporting Documentss s V • AGENDA ITEM Regular Board of Trustees Meeting of September 28, 2004 SUBJECT: Surplus Property FROM: Rania Serences, Purchasing Clerk BUDGET SOURCE/BUDGET IMPACT: N/A RECOMMENDED MOTION: I move that the Village Board adopt the attached ordinance authorizing the sale of surplus items. BackLyround/History: The attached ordinance lists various items that have reached the end of their useful life, have been replaced by newer models, or were not needed after completion of the new library project. Items will be disposed of by first advertising for bids. If no bids are received, they will be offered to local schools and not - for - profit agencies. Any remaining items will be disposed of. Recommendation: Staff recommends that the Village Board adopt the attached ordinance authorizing the sale of surplus items. Last saved by rserence \ \ash\ users\ ISP \RSerence \WORDDOC \SURPLUS\2004 Various Surplus 2 doc T,ast nrmted 9/21/2004 9 45 AM 3. New. President Quinlan noted at the last Village Board meeting a presentation was made by the Hinsdale Sanitary District. Some of the logistics are being developed presently but President Quinlan reported that sewer charges by the Hinsdale Sanitary District would change affecting the sprinkling by our residents and the filling of pools. The District has proposed to the Village that they will use the Downers Grove Sanitary District's system. Residents should contact the Village Manager for further information. He indicated Trustee Craig, who has been a champion of these efforts, was pleased to see that the District has responded to the Village's request. Bruce Libby addressed the Village Board of his concern of the kiosks in the Oakbrook Shopping Center. He asked that a resolution be passed by the Board to rescind all retail sales by these booths in the Oakbrook Shopping Center. Also he asked where the annual Antique Automobile event would be held on Father's Day with so many booths. President Quinlan stated the Board would take this matter into consideration. 4. APPROVAL OF MINUTES: 5. SPECIAL BOARD OF TRUSTEES MEETING OF AUGUST 30, 2004 Motion by Trustee Caleel, seconded by Trustee Yusuf, to approve the minutes of the August 30, 2004 Special Board of Trustees meeting. VOICE VOTE: Motion carried. SPECIAL BOARD OF TRUSTEES MEETING OF SEPTEMBER 7 2004 Motion by Trustee Zannis, seconded by Trustee Korin, to continue the approval of the minutes of the September 7, 2004 Special Board of Trustees meeting. VOICE VOTE: Motion carried. REGULAR BOARD OF TRUSTEES MEETING OF SEPTEMBER 14 2004 Motion by Trustee Konn, seconded by Trustee Caleel, to approve the minutes of the September 14, 2004 Regular Board of Trustees meeting. VOICE VOTE: Motion carried. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. Trustee Konn asked that Agenda Item 5 A. 2) Village Attorney Fees - $225173.50 be removed from the Consent Agenda for further discussion. AGENDA ITEM 5. F. BUDGET ADJUSTMENTS Trustee Zannis requested that Agenda Item 5. F. Budget Adjustments be removed from VILLAGE OF OAK BROOK Minutes Page 2 of 15 .- /, '1/ September 28, 2004 5. the Consent Agenda for further discussion. She asked if this Agenda Item has been placed on the Consent Agenda based on the motion she made at the last Board meeting if there is a 10% change in a budget line item that it be placed on the Consent Agenda. Manager Boehm indicated that this was placed on the Agenda accordingly. Trustee Zannis stated when she made the motion it wasn't on the agenda for final action as the Ad Hoc Committee was not on the agenda for final action and the Board should ratify it. She asked if the Board must also ratify that motion as well. She stated it was not a valid motion and not acted upon correctly and needs to be ratified. She asked that it be taken off the agenda and be placed on the agenda for ratification at the next Village Board meeting. Manager Boehm explained that the motion was to bring all budget adjustments 10% or greater forward to the Board of Trustees. Motion by Trustee Konn, seconded by Trustee Caleel, to approve the Consent Agenda and authorize expenditures as amended. ROLL CALL VOTE: Ayes- 6 - Trustees Aktipis, Caleel, Craig, Konn, Yusuf and Zannis. Nays: 0 - None. Absent: 0 - None. Motion carried. A. ACCOUNTS PAYABLE FOR PERIOD ENDING SEPTEMBER 24 2004 - $654,144.28 Significant Items included in Above: 1) DuPage Water Commission - $252,539.11 3) James D. Fiala Company -Payout #5 — 2004 Paving Project - $535393.46 B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING SEPTEMBER 11 2004 - $663,223.75 ' C. COMMUNITY DEVELOPMENT REFERRALS 1) BUTLER NATIONAL GOLF COURSE — 2616 YORK ROAD — VARIATION TO TITLE 9 — STORM WATER, FLOODPLAIN AND SEDIMENTATION AND EROSION CONTROL REGULATIONS — SECTION 9 -6 -3V TO ALLOW THE RELOCATION OF BUNKERS AND TEE BOXES WITHIN THE FLOODWAY OF SALT CREEK D. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE CONTRACTS - None. E. AUTHORIZATION TO HIRE, PROMOTE OR REASSIGN DUTIES OF VILLAGE EMPLOYEES - None. VILLAGE OF OAK BROOK Minutes Page 3 of 15 September 28, 2004 s 5 G. TREASURER'S REPORT AUGUST, 2004 H. CHANGE ORDER 92 — 2004 PAVING PROJECT - $4,833.59 — REVISED CONTRACT AMOUNT - $926,645.80 I. ORDINANCE 2004 -PP -S -1083, AN ORDINANCE AUTHORIZING THE SALE, a DONATION OR DISPOSAL OF CERTAIN ITEMS OF PERSONAL PROPERTY OWNED BY THE VILLAGE OF OAK BROOK 6. ITEMS REMOVED FROM CONSENT AGENDA: AGENDA ITEM 5. A. 2) ATTORNEY FEES - $22,173 50 Trustee Korin removed this agenda item from the Consent Agenda as she inquired if the fees had been paid. Manager Boehm indicated that the check has not been paid. She explained that she had a number of questions regarding the invoices and asked for a consensus of the Board of Trustees of how to proceed. President Quinlan suggested that the Village Attorney prepares a response and if a special meeting is needed then the Board could call such a meeting to discuss this issue further. Attorney Kubiesa was given a week to respond to the questions that Trustee Konn had submitted to him in her interoffice memorandum dated September 28, 2004. Trustee Zannis asked., for an explanation of the invoice dated August 19, 2004 of a discussion relative to the liquor license ordinance to review numbers to be issued. President Quinlan stated that a telephone call was placed to him by a resident asking where his covenants stood and why he had not heard from the Village Attorney of his covenants. President Quinlan stated he had received a telephone call from Clerk Gonnella that some of the liquor licenses were to be canceled. So he contacted Attorney Kubiesa and inquired about the covenants of the resident and developer and that the license issue was informational in nature and no action was necessary as the Liquor Control Commissioner. Trustee Zannis asked for a status report of the liquor license ordinance and how many liquor licenses have been issued President Quinlan asked Deputy Clerk Harty to please issue to the entire Board of Trustees the listing of all liquor licenses that are available in the Village of Oak Brook and who own them. Trustee Caleel asked to include any new applications. Motion by Trustee Konn, seconded by Trustee Zannis, to continue Agenda Item 5. A 2) Village Attorney Fees - $22,137.50 to the next Village Board meeting. ROLL CALL VOTE - Ayes: 6 - Trustees Aktipis, Caleel, Craig, Konn, Yusuf and Zannis. Nays: 0 - None. Absent: 0 -None. Motion carried. VILLAGE OF OAK BROOK Minutes Page 4 of 15 September 28, 2004 in ORDINANCE 2004 -PP -S -1083 AN ORDINANCE AUTHORIZING THE SALE, DONATION OR DISPOSAL OF CERTAIN ITEMS OF PERSONAL PROPERTY OWNED BY THE VILLAGE OF OAK BROOK WHEREAS, in the opinion of a majority of the corporate authorities, it is no longer necessary or useful or in the best interests of the Village to retain the items of personal property listed below, and WHEREAS, the Village wishes to dispose of said property by sale, donation or disposal, NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows Section 1 The foregoing recitals are incorporated herein as findings of the corporate authorities Section 2 Pursuant to 65 ILCS 5/11 -76 -4, the President and Board of Trustees find that the items listed below, now owned by the Village, are surplus property and are no longer necessary or useful to the Village and the best interests of the Village will be served by their sale, donation or disposal SURPLUS ITEMS, ITEM QTY. Curtis monitor mount copy holder 1 Plastic clip -on shelf label holder for 7/8" shelves 240 CD multi media drawer 12 Cardboard audio visual storage boxes with lids 14 "x 6 " 5 Single video cases, hubless full - sleeve, soft plastic, assorted colors 24 Single video cases, defective hubless full - sleeve 22 Magazine holder, plastic no punch organizer 12 /pkg 12 Video /cassette browser bins, clear acrylic -26 "w x12 1/4" d 4 Browser sleeves, clear plastic, short narrow 800 LTR system 10" label/ tape dispenser 1 Corner pockets 4x4 Y2 box Gayord #8 Book Jacket covers (25 per pkg) 2 Book Jacket cover single roll dispenser 1 Dark blue tinted label protectors, 1/4" x 3 1/8", 250 /roll 3 Desk 30" x 60" 1 Section 3 Pursuant to 65 ILCS 5/11 -76 -4, the Village Manager is hereby authorized and directed to dispose of the items by sale, if possible, or by donation or disposal if sale is not possible Section 4 This ordinance shall be in full force and effect from and after its passage, approval and publication as required by law APPROVED THIS 28th day of September, 2004 Kevin uinlan Vill e President