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G-705 - 11/12/2002 - COMMUNITY DEVELOPMENT - Ordinances Supporting Documentso VILLAGE OF OAK BROOK c a ` Village Board Transmittal Memorandum � CO -V 1 DATE: October 23, 2002 SUBJECT: Amendment to Title 10 of the Village Code — Chapter 4, Bui ding Regulations — Fees FROM: Robert Kallien, Director of Community Development RECOMMENDATION: That the Village Board approve the attached ordinance which amends Chapter 10 — Building Regulations — Fees. History During the 4th Quarter of 2001, the Board approved a comprehensive amendment to Chapter 10 — Building Regulations which resulted in adoption of a series of updated building codes and fees. The goal of the fee update was to ensure that Oak Brook's fee schedule was in line with 10 neighboring communities and to cover all costs that are incurred by the Village to process new construction activities (permits, plan review and inspections). As part of that update, the Board directed that the fee schedule be updated each year to ensure our cost recovery goal is met. Proposed Update Consistent with Board objective to cover Staff costs, the fee schedule has been updated Since our estimated 2003 costs (both salaries and benefits) have increased by approximately 5 percent since the fees were enacted in 2001, each of the individual fee amounts have been updated by that amount. Some exceptions can be found where rounding was necessary or where the previous fee (i.e , plan review) was found to be insufficient to cover costs. It should be noted that several minor changes have been made to the schedule to further clarify the types of construction activities that fall under the various categories To address the current situation in the Fire Department where an outside plan review service is used to augment a current vacancy in the Department, language has been added which permits the actual costs of these outside services to be passed on to the applicant. Based on the proposed fee schedule, the fees that would be assessed for four different development scenarios are depicted in the following table: Current Proposed Oak Brook Oak Brook Fee Fee Scenario A — New Office Building $22,885 $25,379 Scenario B — New Home $ 2,156 $ 2,481 Scenario C — Commercial Alteration $ 2,339 $ 2,667 Scenario D — Residential Addition $ 844 $ 886 BOT -VOB -2002 FEE Update - Chap 10 - Fees doc October 23, 2002 Chapter 4, Building Regulation Fees Summary The revised fee schedule (attachment A) recommended for your consideration will generate additional revenues and provides a mechanism to cover the costs of all Village staff that are involved In the review and approval processes related to new construction. Specifically, the fee schedule has been modified to ensure that all applicable costs incurred by the Fire Department for the review and approval of plans and inspections for new construction are recovered Also, based on the comprehensive fee analysis that was conducted last year, this updated schedule continues to keep Oak Brook's fees in line with the fees assessed by other nearby communities. BOT -VOB -2002 FEE Update - Chap10 - Fees doc 2 - r 8 B. 2) ORDINANCE 2002- ZO -V -S -1027 "AN ORDINANCE GRANTING A SPRNG RD VARIATION FROM THE PROVISIONS OF THE ZONING ORDINANCE OF THE VILLAGE OF OAK BROOK RELATIVE TO FENCE REQUIREMENTS (3423 SPRING ROAD, OAK BROOK, IL 60523 - The ordinance permits the installation of an open fence 72 inches in height along the perimeter of the property at 3423 Spring Road. Motion by Trustee Savino, seconded by Trustee Caleel, to approve Ordinance 2002- ZO -V -S -1027, "An Ordinance Granting a Variation from the Provisions of the Zoning Ordinance of the Village of Oak Brook Relative to Fence Requirements (3423 Spring Road, Oak Brook, IL 60523) " granting a fence variation to the property at 3423 Spring Road. ROLL CALL VOTE. Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino. ` Nays: 0 - None. Absent: 0 - None. Motion carried. ORDINANCE 2002- CD -BC -G -705, "AN ORDINANCE AMENDING ORD- 02- CD -BC -G- 705 AMND SEC 10-4 - SECTION 10 -4 -1 OF CHAPTER 10 OF THE VILLAGE CODE OF 1 OFCHAP 10- THE VILLAGE OF OAK BROOK RELATING TO BUILDING BLDG REG & FEES REGULATIONS AND FEE SCHEDULE" During the 4th Quarter of 2001, the Board approved a comprehensive amendment to Chapter 10 — Building Regulations which resulted in adoption of a series of updated building codes and fees. The goal of the fee update was to ensure that Oak Brook's fee schedule was in line with 10 neighboring communities and to cover all costs that are incurred by the Village to process new construction activities (permits, plan review and inspections). As part of that update, the Board directed that the fee schedule be updated each year to ensure that our cost recovery goal is met. Consistent with Board objective to cover staff costs, the fee schedule has been updated. Since our estimated 2003 costs (both salaries and benefits) have increased by approximately 5 percent since the fees were enacted in 2001, each of the individual fee amounts have been updated by that amount. Some exceptions can be found where rounding was necessary or where the previous fee (i.e., plan review) was found to be insufficient to cover costs. It should be noted that several minor changes have been made to the schedule to further clarify the types of construction activities that fall under the various categories. VILLAGE OF OAK BROOK Minutes Page 8 of 18 November 12, 2002 I n - 8. B. 3) To address the current situation in the Fire Department where an outside plan review service is used to augment a current vacancy in the Department, language has been added which permits the actual costs of these outside services to be passed on to the applicant. Based on the proposed fee schedule, the fees that would be assessed for four different development scenarios are depicted in the following table: Current Proposed Oak Brook Oak Brook Fee Fee New Office Building $229885 $255379 New Home $ 2,156 $ 25481 Commercial Alteration $ 21339 $ 2,667 Residential Addition $ 844 $ 886 The revised fee schedule recommended for Board consideration will generate additional revenues and provides- a mechanism to cover the costs of all Village staff that are involved in the review and approval processes related to new construction. Specifically, the fee schedule has been modified to ensure that all applicable costs incurred by the Fire Department for the review and approval of plans and inspections for new construction are recovered. Also, based on the comprehensive fee analysis that was conducted last year, this updated schedule continues to keep Oak Brook's fees in line with the fees assessed by other nearby communities. Motion by Trustee Savino, seconded by Trustee Caleel, to approve Ordinance 2002- CD -BC -G -705, "An Ordinance Amending Section 10- 4-1 of Chapter 10 of the Village Code of the Village of Oak Brook Relating to Building Regulations and Fee Schedule" amending Chapter 10 - Building Regulations - Fees. ROLL CALL VOTE: Ayes: 6 - Trustees Aktipis, Caleel, Craig, Konn, Miologos and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. C. AWARD OF CONTRACTS: AWARD CT 1) GASB 34 - DIGITAL MAPS AND GIS PLAN DEVELOPMENT oASB 34 VILLAGE OF OAK BROOK Minutes Page 9 of 18 November 12, 2002 t� .6 0 F 04 G O Z �9UNT1 Village of Oak Brook 1200 Oak Brook Road Oak Brook, IL 60523 -2255 website www.oak- brook.org Administration 630 990 3000 FAX 630 990 0876 Community Development 630 990 3045 FAX 630 990 3985 Engineering Department 630 990 3010 FAX 630 990 3985 Fire Department 630 990 3040 FAX 630 990 2392 Police Department 630 990 2358 FAX 630 990 7484 Public works Department 630 990 3044 FAX 630 472 0223 Oak gook Public Library 600 Oak Brook Road Oak Brook, IL 60523 -2200 630 990 2222 FAX 630 990 4509 Oak Brook Sports Core Bath & Tennis Club 700 Oak Brook Road Oak Brook, IL 60523 -4600 630 990 3020 FAX 630 990 1002 Golt Club 2606 York Road Oak Brook, IL 60523 -4602 630 990 3032 FAX 630 990 0245 November 14, 2002 Sterling Codifiers, Inc. Attention: Robertson S. Rollins, General Manager 7600 Mineral Drive Coeur d'Alene, ID 83814 Dear Rob: The Village Board, at their Board Meeting of Tuesday, November 12, 2002, passed and approved the following ordinance: ORDINANCE 2002- CD -BC -G -705 AN ORDINANCE AMENDING SECTION 10 -4 -1 OF CHAPTER 10 OF THE VILLAGE CODE OF THE VILLAGE OF OAK BROOK RELATING TO BUILDING REGULATIONS AND FEE SCHEDULE The above Ordinance is being forwarded to your for inclusion in the Code of Ordinances of the Village of Oak Brook. I would appreciate your acknowledging receipt of this Ordinance. Sincerely, tJ Richard A. Martens Village Attorney RAM/jr Enclosure {