S-1090 - 11/23/2004 - LIBRARY - Ordinances Supporting Documents� 1 ,
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AGENDA ITEM
Regular Board of Trustees Meeting
of
November 23, 2004
SUBJECT: Library Meeting Room and Group Study Rooms Policy
FROM: Margaret G. Klinkow, Oak Brook Public Library Director
BUDGET SOURCE/BUDGET IMPACT: $0
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RECOMMENDED MOTION: I move for passage of Ordinance 2004- LY -EX1 -S -1090,
An Ordinance Adopting an Amendment to the Library Meeting Room and Group Study
Rooms Policy.
Background /History:
The Library Meeting Room and Group Study Rooms Policy was most recently amended on July
275 2004. The current amendment is a clarification of the policy towards Library sponsored
programs and meetings. It affirms that the Village supports the principles of intellectual
freedom. The Library, in conformance with the Library Bill of Rights of the American Library
Association, will continue to provide programs and information presenting diverse points of
view on current and historical issues.
Recommendation:
The Library Commission and the Director of the Library recommend that Ordinance 2004 -LY-
EX1 -S -1090 be passed.
Last saved by Default J \WORDDOC\BOARD MEMOS \Lib mtg rm doe
Last printed 11/22/2004 2 38 PM
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5 K. Authorization to Pay Bills on December 28, 2004
6 ITEMS REMOVED FROM CONSENT AGENDA:
5.
A. 7) Kubiesa, Spiroff, Gosselar & Acker, P.C. — Legal Services for Month of September
- $17,143.50
President Quinlan previously announced that this Agenda Item will be addressed at the
next Village Board meeting in December, 2004.
t7) BOARD & COMMISSION RECOMMENDATIONS:
A. AN ORDINANCE ADOPTING A REVISION OF THE GENERAL POLICY FOR
THE OAK BROOK PUBLIC LIBRARY
Occasionally Oak Brook Public Library patrons have acted inappropriately in the
library, using foul language, raising voices and threatening staff. Although this does
not occur often, Library Director Klinkow believes there should be a clear policy for
dealing with such behavior when it does happen. This is needed in fairness to all
patrons, and to staff that must maintain order in the library.
The proposed changes are to clarify the general policy regarding what is acceptable
library behavior and explain the likely consequences of inappropriate behavior.
Motion by Trustee Caleel, seconded by Trustee Korin, for passage of Ordinance
2004- LY -EXI -S -1089, An Ordinance Adopting a Revision to the General Policy
for the Oak Brook Public Library. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Konn, Yusuf and Zannis.
Nays: 0 - None.
Absent- 1 - Trustee Craig. Motion carried.
DAN ORDINANCE ADOPTING AN AMENDMENT TO THE LIBRARY
MEETING ROOM AND GROUP STUDY ROOMS POLICY
The Library Meeting Room and Group Study Rooms Policy was most recently
amended on July 27, 2004. The current amendment is a clarification of the policy
towards Library sponsored programs and meetings. It affirms that the Village
supports the principles of intellectual freedom. The Library, in conformance with the
Library Bill of Rights of the American Library Association, will continue to provide
programs and information presenting diverse points of view on current and historical
issues.
Motion by Trustee Caleel, seconded by Trustee Korn, for passage of Ordinance
VILLAGE OF OAK BROOK Minutes Page 6 of 14 November 23, 2004
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7 B.
2004 -LY -EX 1 -S -1090, "An Ordinance Adopting an Amendment to the Library
Meeting Room and Group Study Rooms Policy." ROLL CALL VOTE
Ayes: 5 - Trustees Aktipis, Caleel, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
C. AN ORDINANCE ADOPTING AN AMENDMENT TO THE LIBRARY
COMPUTER USE POLICY
The original Computer Use Policy was adopted on July 28, 1998 and was to be
reviewed and updated regularly on a biennial basis. The current revision is the one
scheduled for November 2004.
The Library has recently expanded its computer capabilities to include two internet-
only stations in the Lobby. These are very popular with people who want only to
check email quickly. Patrons are allowed to eat in the Lobby and this makes it a
desirable spot Their time on the computer is limited to half an hour.
The Library is planning to expand the number of computers available to patrons in the
Library to include two stations where CDs and DVDs may be previewed by patrons
before they take the items out. Staff also wants to allow adult patrons to bring in
personal software and use it in the library for study and other purposes. The revisions
to the Computer Use Policy make these additional uses acceptable
Motion by Trustee Caleel, seconded by Trustee Korn, for passage of Ordinance 2004 -
LY-EX 1 -S -1091, "An Ordinance Adopting An Amendment to the Library Computer
Use Policy " ROLL CALL VOTE:
Ayes. 5 - Trustees Aktipis, Caleel, Konn, Yusuf and Zannis
Nays: 0 - None.
Absent: 1 - Trustee Craig Motion carried.
D. AN ORDINANCE ADOPTING A SPECIAL ACQUISITIONS POLICY FOR THE
OAK BROOK PUBLIC LIBRARY
The Library has received gifts of considerable value. These include a bronze sculpture
by Rebecca Childers Caleel from the Oak Brook Women's Club, a Steinway grand
piano from the Friends of the Library, a handmade quilt from a private patron, a
bronze statue from MacDonald's Corporation. These acquisitions represent an
increase in the value of Library holdings and Village responsibilities for maintenance,
preservation and display.
Staff wishes to standardize the approach to acquiring special items such as these for
display, for performing music and perhaps in the future for using technology. In order
VILLAGE OF OAK BROOK Minutes Page 7 of 14 November 23, 2004
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ORDINANCE 2004- LY -EX1 -S -1090
AN ORDINANCE ADOPTING AN AMENDMENT TO THE
LIBRARY MEETING ROOM AND GROUP STUDY ROOMS POLICY
WHEREAS, on March 26, 2002, the Village Board passed an Ordinance S -1010 entitled, "An
Ordinance Adopting the Library Meeting Room Policy', and on September 24, 2002, amended and
adopted an Ordinance S -1025, entitled Library Meeting Rooms and Group Study Rooms Policy, and on
July 27, 2004 further amended and adopted Ordinance S -1078, and
WHEREAS, the Library Commission and Library Director recommend revisions in the Meeting
Room and Group Study Rooms Policy, (hereinafter referred to as, "Policy "), pertaining to clarifying Library
sponsored programs and meetings , and
WHEREAS, the Library Commission has recommended that the Village Board adopt the Policy,
as amended, a copy of which is attached as Exhibit A, and
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows
Section 1 That the Amendment to the Library Meeting Room and Group Study Rooms Policy, a
copy of which is attached hereto and incorporated herein as Exhibit A, is hereby approved and adopted in
its entirety and supersedes all prior editions of the Policy
Section 2 This ordinance shall be in full force and effect from and after its passage, approval
and publication as required by law
Section 3 All ordinances or parts thereof in conflict with the provisions of this ordinance be and
the same are hereby repealed to the extent of such conflict
Ayes
Nays
APPROVED THIS 23rd day of November, 2004
a
KOQuinlan
Vi e President
PASSED THIS 23rd day of November, 2004
Trustees Aktipis, Caleel, Korin, Yusuf and Zannis
None
Absent Trustee Craig
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ATTEST
Linda K Gonnella, CMC
Village Clerk