S-1139 - 12/13/2005 - BUDGET - Ordinances Supporting Documents7. J. Trustee Craig was concerned about the law that did not allow the Village to charge a
higher amount for water to commercial properties or non residents that used Oak
Brook water system. Village Manager Richard Boehm responded that it was correct
that a higher amount could not be charged unless it could be proved that it cost more
to service those accounts.
Motion by Trustee Sanford, seconded by Trustee Yusuf, for Passage of Ordinance
2005 -WA -G -793 An Ordinance Amending Chapter 5 of Title 8 of the Village Code
of the Village of Oak Brook, Illinois Relating to Water Charges. ROLL CALL
VOTE:
Ayes: 4 - Trustees Kennedy, Manofsky, Sanford and Yusuf.
Nays: 2 - Trustees Aktipis and Craig
Absent: 0 - None. Motion carried.
8. BOARD &COMMISSION RECOMMENDATIONS
l9J UNFINISHED BUSINESS
A. CONFIRMATION OF APPOINTMENTS —None
B ORDINANCES & RESOLUTIONS
1) AN ORDINANCE ADOPTING THE BUDGET OF THE VILLAGE OF OAK
BROOK FOR 2006
At the Committee -of -the -Whole meeting on December 5, 2006 the Village Board
reviewed the proposed 2006 Municipal Budget which projected total expenditures
of $39,921,020. Based on information received in the last week, comments
received at the Board's workshop, and discussions with several Board members
held subsequent to the meeting, two final options are presented for the Board's
final consideration:
Option One
Total Expenditures as previously reported $39,921,020
Add Legal Contingency Line item in account 121 -7633 25,000
Increase 2006 advertising campaign for Hotel Tax Fund
from $275,000 to $300,000 based on committee request 25,000
Increase budget amount from $10,000 to $30,000 for the water
system computer model due to updated pricing information
20,000
Total Expenditures as revised 39.991.020
VILLAGE OF OAK BROOK Minutes Page 5 of 31 December 13, 2005
9. B.1) The legal contingency adjustment is the only one that impacts the General
Corporate Fund. With this adjustment the cash position of this fund as of
12/31/2006 is projected to be $9,446,082, which is approximately $675,000 over
the revised six month reserve requirement or 6.46 months.
Option 2
Revised expenditures from Option l
Add Contingency line item in Board of Trustees budget
account 111 -7899
Reduce amount budgeted for consulting related to Village
beautification efforts from $105,000 to $50,000
Increase amount budgeted for revitalization consulting
from $60,000 to $90,000
Total Expenditures as revised
$39,991,020
100,000
(55,000)
30,000
40,066.020
All of these adjustments impact the General Corporate Fund. With these
adjustments, the cash position of this fund as of 12/31/2006 is projected to be
$9,371,082, which is approximately $600,000 over the revised six month reserve
requirement or 6.41 months
The Budget ordinance is attached for your review. Attached to the final
ordinance will be a revenue exhibit, an expenditure exhibit, and a fund surnmary.
The revenue exhibit is included and is the same for both options. The expenditure
exhibit is a large (over 100 pages) computer generated report similar in format to
the pages found in the draft budget document This exhibit has not been included
at this time since a direction as to which option is selected is needed in order to
complete the document. It will be attached to the ordinance based on the final
direction given. Finally, a Fund Summary (similar to page S -7 in the draft
budget) has been prepared under both options so that the Board can see the
overall impact of the changes proposed.
Trustee Yusuf indicated that there were two options with a difference of about
$75,000.
Motion by Trustee Yusuf, seconded by Trustee Manofsky, to finalize the 2006
Budget by selecting Option 1.
VILLAGE OF OAK BROOK Minutes Page 6 of 31 December 13, 2005
9. B.1) Trustee Kennedy thanked staff for presenting Option 2 which incorporated the
suggestions that he had made at the Budget Workshop. He reiterated that the
budget presented was an excellent maintenance and catch up budget which
maintains the existing level of Village services, makes a substantial contribution
toward catching up the funding of our Police and Fire pensions, it provides for
catching up on deferred capital projects and equipment replacement. He was
concerned that Option 1 does not have enough of a reinvestment or growth tilt
and he felt that Option 2 would begin to make a reinvestment in the future of the
community. It also increases the budget for revitalization consulting which he
felt was necessary. It also included a $100,000 contingency which could be used
for projects in order to advance the commercial revitalization.
Trustee Aktipis agreed with the rationale and Trustee Kennedy's points of view.
He felt the flexibility of having funds to meet needs of projects was an excellent
idea and the reduction in the cost of the Beautification Project agreed with his
concerns expressed previously He commented that he supported option 2.
Trustees Yusuf and Manofsky agreed to amend their motion for Option 2.
Motion by Trustee Yusuf, seconded by Trustee Manofsky, to finalize the 2006
Budget by selecting Option 2. VOICE VOTE- Motion carried.
Motion by Trustee Kennedy, seconded by Trustee Yusuf, that the Village Board
approve Ordinance 2005- BU -EX2 -S -1139 which adopts the Budget for the
Village of Oak Brook for 2006. ROLL CALL VOTE:
Ayes- 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf
Nays: 0 - None
Absent- 0 - None. Motion carried.
C AWARD OF CONTRACTS
1) POLICE DEPARTMENT LIVESCAN FINGERPRINT AND BOOKING
SYSTEM
The Village of Oak Brook purchased the original Live Scan fingerprint system in
1999 from Identix and the image capture /booking hardware and software from D
C Book Both of these systems work together and will only run under the
Windows 98 operating system (no longer supported by Microsoft). As of
December 31, 2005, Identix will also no longer provide a maintenance agreement
for their system — as a result these systems need to be replaced. Time and material
to repair the Identix system are $200 minimum per hour plus parts. Downtime of
these systems this past year have hindered daily operations. To date, this system
has captured and supported data for approximately 6,000 sets of fingerprints. The
Police Department applied for grant funding for this project early in 2005 but was
unsuccessful.
VILLAGE OF OAK BROOK Minutes Page 7 of 31 December 13, 2005