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AGENDA ITEM
Regular Board of Trustees Meeting
of
December 14, 2004
SUBJECT: Ordinance Amending Title 1 of the Village Code
FROM: Richard B. Boehm, Village Manager
BUDGET SOURCE /BUDGET IMPACT: N/A
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RECOMMENDED MOTION: I move to adopt Ordinance 2004 -PL -G -768, an Ordinance
Amending Title 1 (Administration) of the Village Code of the Village of Oak Brook with
respect to the responsibilities, duties and authority of the Village Manager
Background/History:
On August 10, 2004 the Board voted on an Ordinance to amend Title 1 reducing the Manager's
spending authority in 1- 5A -4 -A from $10,000 to $5,000. In order to make other Code sections
consistent the attached Ordinance has been prepared. This Ordinance further amends Section 1-
5A-4; Section 1 -7 -3 Commodities, Services and Construction Contract up to and Including Ten
Thousand Dollars; and Section 1 -7 -5 Change Orders; Section 1 -7 -7 Sole Source Contracts.
Recommendation:
Staff recommends the Board adopt this Ordinance to make certain provisions in the Village Code
consistant.
Last saved by Administrator V \AGENDA \Ordinance amending Trtlel doc
Last printed 12/10/2004 3 20 PM
5. A. Accounts Payable for Period Ending December 10, 2004 - $426,193.80
Significant Items included in Above-
1) Kubiesa, Spiroff, Gosselar & Acker, P C — Legal Services for Month of
September - $16,128.50 — Continued from November 23, 2004
2) James J Benes and Associates, Inc. — Payout #2 — 2005 Paving Project - $12,968.56
3) Civiltech Engineering, Inc — Payout #14 — York/Harger Bike Trail Phase III - $17,406 45
4) James D. Fiala Paving Company — Payout #7 — 2004 Paving Project - $14,129 39
B Approval of Payroll
1) Pay Period Ending November 20, 2004 - $570,117.13
2) Pay Period Ending December 4, 2004 - $607,502 90
C. Community Development Referrals
1) 3404 Adams Road — Variation
2) Oak Brook Promenade — 3001, 3003 and 3121 Butterfield Road — Map Amendment, Text
Amendments, Special Uses, Variations and Plat of Consolidation — Presentation by
Petitioner
D Authorization to Seek Bids or Proposal or Negotiate Contracts
1) Microfilm/Electronic Scanning
2) Golf Cart Fleet
E Authorization to Hire, Promote or Reassign Duties of Village Employees
1) Part-time Reference Librarian
F. Budget Adjustments
G Oakland Subdivision — Reduction in Subdivision Security
H An Ordinance Authorizing the Sale of Certain Items of Personal Property Owned by the
Village of Oak Brook —Fire Pumper 911
1 Ratification of Expense — Davey Tree Service — Emergency Tree Limb Removal - $13,935 95
J Change Order #4 — James D Fiala Paving Company - $5,780.00 - 2004 Paving Project —
Revised Total Contract Amount $944,547.39
Fire Department Promotions
L. An Ordinance Amending Title 1 (Administration) of the Village Code of the Village of Oak
Brook with respect to the Responsibilities, Duties and Authority of the Village Manager
Motion by Trustee Caleel, seconded by Trustee Craig, to approve the Consent Agenda
and authorize expenditures as presented or amended. ROLL CALL VOTE-
Ayes. 6 - Trustees Aktipis, Caleel, Craig, Korm, Yusuf and Zannls.
Nays: 0 - None.
Absent: 0 - None Motion carried.
6 ITEMS REMOVED FROM CONSENT AGENDA:
President Quinlan had previously announced that Agenda Item 5. E., Authorization to
Hire, Promote or Reassign Duties of Village Employees, 1) Part-Time Reference
Librarian was previously removed from the Consent Agenda as the applicant is no longer
available for the position.
cA,VILLAGE OF OAK BROOK Minutes Page 3 of 16 December 14, 2004
2. ABSENT: None.
President Quinlan announced that Agenda Item 5. E. 1) Part-time Reference Librarian is
stricken from the agenda item as that person is no longer available for that position.
3. RESIDENT /VISITOR COMMENT-
A. Oath of Office - Edward Nielsen, Board of Fire and Police Commissioners
President Quinlan informed the public that Agenda Item 3. A. Swearing in Ceremony of
Edward Nielsen to the Board of Fire and Police Commissioners will not occur. Mr.
Nielsen was not able to attend the Board meeting but he has accepted the proposed
appointment and the official oath ceremony will occur at the next Village Board meeting
in January.
Dr. Francis Gaik addressed the Board of Trustees of the Village's Ethnic Ordinance G-
748 -5 -11 -2004. She explained that she has written and published articles on the ethics of
re- engineering. The State of Illinois at the end of 2003 passed the Ethics Act whereby it
is mandatory that all Village, Libraries and public facilities pass their ordinance model.
Attorney General Lisa Madigan's model ordinance was distributed to the Board members
by Dr Gaik as well as a ,guide to the implementation of the model ethics ordinance. She
indicated that on May 11, 2004 the Village adopted such an ordinance but she stated it
had minimal requirements that only met the State's standards. She recommended with
some of the controversies before the Board at this time, that it would be beneficial for the
Board to further review this ordinance and correct it. DuPage County has addressed this
issue with their new ordinance. She suggested that the ordinance require subpoena power
and an action plan for the appointment of an advisor and commission
President Quinlan requested that the Village Manager and Village Attorney review
DuPage County's ordinance and other surrounding communities.
B. Prairie State Games - Maureen Moore
President Quinlan noted that Ms. Moore was not able to attend the meeting at this time.
President Quinlan announced that Trustee Korin has asked for a few moments to make a
public comment. She will address her item under New Business.
4. APPROVAL OF MINUTES - None.
OCONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion.
AGE OF OAK BROOK Minutes Page 2 of 16 December 14, 2004
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Village OR
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a Brook
1200 Oak Brook Road
Oak Brook, IL 60523 -2255
website
www.oalc- brook.org
Administration
630 990 3000
FAX 630 990 0876
Community
Development
630 990 3045
FAX 630 990 3985
Engineering
Department
630 990 3010
FAX 630 990 3985
Fire Department
630 990 3040
FAX 630 990 2392
Police ,Department
630 990 2358
FAX 630 990 7484
Public works
Department
630 990 3044
FAX 630 472 0223
Oak Brook
Public Library
600 Oak Brook Road
Oak Brook, IL 60523 -2200
630 990 2222
FAX 630 990 4509
Oak Brook Sports Core
Bath & Tennis Club
700 Oak Brook Road
Oak Brook, IL 60523 -4600
630 990 3020
FAX 630 990 1002
Golf Club
2606 York Road
Oak Brook, IL 6052' )-4602
630 990 3032
FAX 630 990 0245
December 15, 2004
Sterling Codifiers, Inc.
Attention: Robertson S. Rollins, General Manager
7600 Mineral Drive
Coeur d'Alene, ID 83814
Dear Rob:
The Village Board, at their Board Meeting of Tuesday, December 14, 2004,
passed and approved the following ordinances:
/ORDINANCE 2004 -PL -G -768 AN ORDINANCE AMENDING TITLE 1
(ADMINISTRATION) OF THE VILLAGE CODE OF THE VILLAGE OF OAK
BROOK WITH RESPECT TO THE RESPONSIBILITIES DUTIES AND
AUTHORITY OF THE VILLAGE MANAGER
ORDINANCE 2004 -PW +SWM- FEE -G -769 AN ORDINANCE AMENDING
SECTION 8 -5 -2 (FEES AND CHARGES) OF CHAPTER 5 (FEES, CHARGES
AND BONDS) OF TITLE 8 (PUBLIC WORKS) AND SECTION 9 -7 -8
(PERMIT FEES) OF CHAPTER 7 (STORM WATER MANAGEMENT
PERMITS) OF TITLE 9 (STORM WATER, FLOODPLAIN, AND
SEDIMENTATION AND EROSION CONTROL REGULATIONS) OF THE
VILLAGE CODE OF VILLAGE OF OAK BROOK
ORDINANCE 2004 -PW -SWM- FEE -G -770 AN ORDINANCE AMENDING
CERTAIN SECTIONS OF TITLES 1, 8 AND 9 OF THE VILLAGE CODE OF
THE VILLAGE OF OAK BROOK, ILLINOIS RELATIVE TO WAIVERS OF
FEES
The above Ordinances are being forwarded to your for inclusion in the Code of
Ordinances of the Village of Oak Brook. I would appreciate your acknowledging
receipt of these Ordinances.
Sincerely,
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Richard B. Boehm
Village Manager
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Enclosure