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Minutes - 11/08/2016 - Board of Trustees VILLAGE OF OAK BROOK MINUTES Page 1 of 7 REGULAR MEETING OF NOVEMBER 8, 2016 MINUTES OF THE NOVEMBER 8, 2016 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON NOVEMBER 22, 2016 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:03 pm. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President Gopal Lalmalani, Trustees Donald Adler, John Baar, Michael Manzo, Mark Moy, Edward Tiesenga, ABSENT: Trustee Asif Yusuf (arrived at approximately 7:04 p.m.) IN ATTENDANCE: Village Manager Rick Ginex, Interim Finance Director Jason Paprocki, Village Attorney Keri-Lyn Krafthefer, Development Services Director Bob Kallien, Information Technology Director Jim Fox, Police Chief Jim Kruger, Fire Chief Barry Liss, Public Works Director Doug Patchin, Golf Club Manager Sean Creed, Library Director Sue Madorin, Bath & Tennis Club Manager Chris Thompson 3. PRESIDENT’S OPENING COMMENTS President Lalmalani welcomed Village Attorney Keri-Lyn Krafthefer. He mentioned the recent passing of Oak Brook’s first fire chief, Arthur Ehle, and retired Police Sergeant Don Shaw. President Lalmalani remarked about Veterans Day. He then discussed the budget workshops, one held on November 1st, and the second one will be held on November 15th. President Lalmalani then stated that the Village has once again been awarded the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting. 4. RESIDENT/VISITOR COMMENTS - None 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting of October 25, 2016 Trustee Adler discussed making proposed amendments to these minutes in relation to the Committee-of-the-Whole and requested that they be deferred. VILLAGE OF OAK BROOK MINUTES Page 2 of 7 REGULAR MEETING OF NOVEMBER 8, 2016 Motion by Trustee Adler, seconded by Trustee Manzo, to defer the Minutes of the Regular Meeting of October 25, 2016 to the next meeting. Discussion ensued regarding having the minutes reflect opinions and consensus reached on certain matters. Trustee Adler stated that he would provide information regarding his proposed amendments to enhance the minutes. Trustee Tiesenga suggested approving the minutes with the option of amending them. Other opinions were expressed, including that the Committee-of-the-Whole meeting was intended for educational purposes. VOICE VOTE: Motion carried. B. Special Board of Trustees Meeting of November 1, 2016 Motion by Trustee Manzo, seconded by Trustee Moy, to approve the Minutes of the Special Meeting of November 1, 2016. VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending November 3, 2016 - $352,201.63 Significant Items included in Above: 1) Fiore Nursery and Landscape Supply – Parkway Tree Replacements - $23,939.60 2) DU-COMM – Oak Brook Fire Department - Quarterly Shares - $40,336.50 3) Central Blacktop Company – 2015 Street Improvement Project - $58,516.51 B. Approval of Payroll for Pay Period Ending October 22, 2016 - $747,439.53 C. Community Development Referrals 1) Christ Church of Oak Brook – 501 Oak Brook Road – Text Amendment D. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1) Butler Government Center Electrical Service Upgrade and Emergency Backup Power 2) Bath & Tennis Club – Pool Lifeguarding 3) Bath & Tennis Club - Water Infiltration Project VILLAGE OF OAK BROOK MINUTES Page 3 of 7 REGULAR MEETING OF NOVEMBER 8, 2016 E. Ordinances & Resolutions 1) RESOLUTION 2016-FD-EQ-R-1597, A Resolution Approving the Purchase of Replacement Self-Contained Breathing Apparatus Systems 2) ORDINANCE 2016-PP-S-1477, An Ordinance Authorizing the Sale through Electronic Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned By the Village of Oak Brook F. Request of Waiver of Fees - Christ Church of Oak Brook – 501 Oak Brook Road Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Consent Agenda with the exception of Items 6.A.2, 6.D.1., 6.D.2., 6.D.3., and 6.F., and authorize expenditures as presented. ROLL CALL VOTE: Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. 7. ITEMS REMOVED FROM THE CONSENT AGENDA - None 6.A.2) DU-COMM – Oak Brook Fire Department - Quarterly Shares - $40,336.50 Motion by Trustee Manzo, seconded by Trustee Adler, to approve this significant item. Trustee Manzo inquired about the cost savings since the transition. In response to a comment made by Trustee Tiesenga, Police Chief Kruger stated that the cost of DuComm was around $600,000/year, and if the Village was operating its own dispatch center, it would cost over $1 million/year. He added that legislatively the Village would have had to consolidate to receive any ETSB money. Trustee Tiesenga commented further on DuComm. Trustee Manzo requested a document regarding payroll costs prior to the consolidation and DuComm costs since the consolidation. ROLL CALL VOTE: Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. 6.D.1) Butler Government Center Electrical Service Upgrade and Emergency Backup Power VILLAGE OF OAK BROOK MINUTES Page 4 of 7 REGULAR MEETING OF NOVEMBER 8, 2016 Motion by Trustee Adler, seconded by Trustee Moy, to approve this significant item. Trustee Adler discussed this item and Public Works Director Patchin explained the original resistive heat agreement and service. ROLL CALL VOTE: Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. 6.D.2) Bath & Tennis Club – Pool Lifeguarding Motion by Trustee Adler, seconded by Trustee Manzo, to approve this significant item. Trustee Adler discussed this matter and Bath & Tennis Club Manager Thompson affirmed that the plan is still to return to in-house lifeguarding in 2018. ROLL CALL VOTE: Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. 6.D.3) Bath & Tennis Club - Water Infiltration Project Motion by Trustee Adler, seconded by Trustee Baar, to approve this significant item. Trustee Adler discussed this item and Bath & Tennis Club Manager Thompson stated that there are no estimated costs yet for this project and Public Works Director Patchin addressed the water infiltration issues. ROLL CALL VOTE: Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. 6.F) Request of Waiver of Fees - Christ Church of Oak Brook – 501 Oak Brook Road Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve this fee waiver request. Trustee Tiesenga discussed this matter and Development Services Director Kallien explained the fees for this waiver request. Opinions were expressed and questions were addressed by Development Services Director Kallien regarding the history of fee waiver requests. Discussion ensued regarding approving this small fee waiver request, but potentially not future larger fees. VILLAGE OF OAK BROOK MINUTES Page 5 of 7 REGULAR MEETING OF NOVEMBER 8, 2016 Motion by Trustee Tiesenga, seconded by Trustee Manzo, to deny this fee waiver request. Discussion continued. ROLL CALL VOTE: On the Motion to deny the fee waiver Ayes: 2 – Trustees Baar, Tiesenga Nays: 4 – Trustee Adler, Manzo, Moy, Yusuf Abstain: 0 – None Absent: 0 – None Motion failed. ROLL CALL VOTE: On the Motion to approve the fee waiver request Ayes: 5 – Trustees Adler, Baar, Manzo, Moy, Yusuf Nays: 1 – Trustee Tiesenga Abstain: 0 – None Absent: 0 – None Motion carried. 8. ACTIVE BUSINESS A. Confirmation of Appointments 1) Zoning Board of Appeals President Lalmalani requested a motion to approve the reappointment of Wayne Ziemer and Al Savino to the Zoning Board of Appeals for terms to expire in November 2021. Motion by Trustee Adler, seconded by Trustee Manzo, to approve the reappointments of Wayne Ziemer and Al Savino to the Oak Brook Zoning Board of Appeals. VOICE VOTE: Motion carried. 9. INFORMATION & UPDATES A. Village Manager Village Manager Ginex reminded those present of the next Budget meeting on November 15th. He and Trustee Adler discussed the status of Eligo and about half of the residents returning to ComEd. Village Manager Ginex briefly discussed the DuPage Convention & Visitors Bureau dues, etc., in response to an inquiry by Trustee Manzo. B. Village Clerk Village Clerk Pruss discussed the upcoming Consolidated Election in April, 2017 and that packets are being handed out. C. Trustees Trustee Yusuf thanked all those who voted. He briefly mentioned deer-hunting season. VILLAGE OF OAK BROOK MINUTES Page 6 of 7 REGULAR MEETING OF NOVEMBER 8, 2016 Trustee Adler remarked about the election. Trustee Moy mentioned the Cubs. Trustee Manzo discussed the final Cubs’ game in Cleveland. He then commented on the Sports Core and what direction the Village should go, and that the Bath & Tennis Club is a private club, and whether to continue to subsidize the Sports Core. He remarked about the Budget process and the policies regarding resident comments. Trustee Tiesenga remarked about positive innovations each of the department directors are presenting. D. Village Attorney Village Attorney Krafthefer had nothing to report. E. Village President Information Technology Director Fox reported on the status of the electronic scanning of documents. Police Chief Kruger remarked that the Police Department received their new four-year accreditation. Public Works Director Patchin discussed the leaf pickup schedule. Golf Club Manager Creed discussed the Canary Open. Bath & Tennis Club Manager Thompson discussed the resident versus non-resident fees. 10. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully closed under this act, and (2) litigation, when an action against, affecting or on behalf of the particular public body, and (3) collective negotiating matters, pursuant to sections 2(c)(21), 2(c)(11), and 2(c)(2) of the Illinois Open meetings Act, respectively Motion by Trustee Baar, seconded by Trustee Manzo, to adjourn to closed session at 8:05 p.m. ROLL CALL VOTE: Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. VILLAGE OF OAK BROOK MINUTES Page 7 of 7 REGULAR MEETING OF NOVEMBER 8, 2016 ATTEST: /s/Charlotte K. Pruss Charlotte K. Pruss Village Clerk 11. ADJOURNMENT Motion by Trustee Baar, seconded by Trustee Yusuf, to adjourn the Regular Meeting of the Board of Trustees at 9:00 p.m. VOICE VOTE: Motion carried.