Agenda - 11/22/2016 - Board of Trustees REVISED (2)
AGENDA
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BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, NOVEMBER 22, 2016
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
A. Point B Presentation
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of October 11, 2016
B. Regular Board of Trustees Meeting of October 25, 2016
C. Regular Board of Trustees Meeting of November 8, 2016
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending November 17, 2016 - $1,008,196.30 Manzo/
Yusuf
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – October 2016 -
$8,500.00 (FY16 – YTD - $78,062.51)
2) Rathje Woodward, LLC - Legal Services - October 2016 - $3,333.33 (FY16 – YTD -
$36,633.30)
3) Clark, Baird, Smith, LLP – Legal Services – October 2016 - $3,045.00 (FY16 – YTD -
$15,409.50)
TOTAL LEGAL BUDGET FOR 2016 IS $449,000 - TOTAL LEGAL BILLS PAID FOR
2016- YTD - $157,698.05
4) DuPage Convention & Visitors Bureau – Co-Op Advertising - $49,780.80
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2016 IS
$349,550.00 – TOTAL PAID FOR 2016 – YTD - $292,698.16
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5)Paramedic Services of Illinois – Services Rendered – November 2016 - $43,249.48
6)William Architects – Oak Brook Police Department Renovation Project - $32,898.18
7)J.A. Johnson Paving – 2016 Street Improvement Project - $88,823.51
8)DuPage Water Commission – October 2016 - $391,516.80
9)Christopher Burke – 2016 Street Program – Construction Engineering Services - $49,012.75
10)Health Care Service Corporation – HMO Premiums – November 2016 - $29,270.59
B. Approval of Payroll for Pay Period Ending November 5, 2016 - $801,278.60 Manzo/
Yusuf
C. Community Development Referrals
1)Village of Oak Brook – 1200 Oak Brook Road – Special Use – Village Owned
Communication Tower Tiesenga
2)Oakbrook Shopping Center, LLC – Text Amendment Baar
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1)Bath & Tennis Clubhouse – Clubhouse Carpeting Adler/Baar
2)Bath & Tennis Clubhouse – Wading Pool Feature Adler/Baar
3)Bath & Tennis Clubhouse – Faux Stone/Brick Adler/Baar
E. Ordinances & Resolutions
1)ORDINANCE 2016- LC-AL-G-1091, An Ordinance Amending Title 4, Chapter 1, Section 8A of
the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Twenty-Nine the
Number of Authorized Class A-1 Liquor Licenses (Cilantro Taco Grill Oakbrook)Lalmalani
2)RESOLUTION 2016-IDOT-HWY-CNSTRUCT-R-1598, A Resolution Concerning
Construction on State Highways Tiesenga
F. Village of Oak Brook – Monthly Financial Report – October 2016 Manzo/
Yusuf
7.ITEMS REMOVED FROM CONSENT AGENDA
8.BOARD & COMMISSION RECOMMENDATIONS
A. Roka Akor Oak Brook, LLC – General Growth Properties - 166 Oakbrook Center – Outdoor
Dining Adjacent to a Restaurant Baar
9.ACTIVE BUSINESS
A. Police and Firefighters’ Pension 2016 Funding (Revised Memo)Manzo/
Yusuf
OPTION 1 – I move that the Village Board approve a one-time additional pension contribution
of $662,600 ($219,075 to the Police Pension Fund and $443,525 to the Fire Pension Fund) to be
transferred from the Equipment Replacement Fund.
or
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OPTION 2 - I move that the Village Board approve a one-time additional pension contribution
of $794,816 ($279,740 to the Police Pension Fund and $515,076 to the Fire Pension Fund) to be
funded by a transfer from the Equipment Replacement Fund and from the 2016 General Fund
Budget
or
OPTION 3- I move that the Village Board can amend either option presented and choose to
make no additional contributions, or a contribution of another amount.
B. Ordinances & Resolutions
1) RESOLUTION 2016-IT-PG-EQ-R-1599, A Resolution Approving and Authorizing a Lease
Agreement and Maintenance Agreement By and Between the Village of Oak Brook and Konica
Minolta Business Solutions U.S.A., Inc. for Replacement of Multi Function Print Copy Devices
Tiesenga
10. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
11. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a
reasonable accommodation in order to participate in or benefit from attendance at this public meeting
should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before
the meeting date or for TDD response (630) 990-2131 as soon as possible before the meeting date.