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Agenda - 01/08/2002 - Board of TrusteesVILLAGE OF OAK BROOK BOARD OF TRUSTEES MEETING TUESDAY, JANUARY 8, 2002 7:30 P.M. AGENDA 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE: 2. ROLL CALL: 3. ANNOUNCEMENTS AND OPEN FORUM: 4. APPROVAL OF MINUTES: Special Meeting — Public Hearing of the Board of Trustees of December 11, 2001 Regular Board of Trustees Meeting of December 11, 2001 5. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Approval of Bills 1) December 28, 2001 - $522,620.23 2) January 8, 2002 — Provided 01 -08 -02 B. Approval of Payroll: 1) Pay Period Ending December 8, 2001 - $571,300.19 2) Pay Period Ending December 22, 2001 - $456,599.91 C. Change Orders: 1) Change Order # 2 - $397.26 — 2001 Paving & Drainage Project — R. W. Dunteman Co. - Revised Total Contract Amount - $1, 707,786.89 2) Change Order # 3 - $5,509.82 — 2001 Paving & Drainage Project — R. W. Dunteman Co. - Revised Total Contract Amount - $1, 713,296.71 3) Change Order #4 - $3,581.78 — 2001 Paving & Drainage Project — R. W. Dunteman Co. — Revised Total Contract Amount - $1,716,878.49 4) Change Order # 19 - $4,437.00 - Library Building Project - Harbour Contractors, Inc. - Revised Total Contract Amount $5,088,246.00 5) Change Order #20 - $658.00 - Library Building Project - Harbour Contractors, Inc. - Revised Total Contract $5,088,904 D. Payouts: 1) Civiltech Engineering, Inc. — Payout #31 — York Road/Harger Road Bicycle /Pedestrian Path - $1,076.30 2) Harbour Contractors, Inc. - Payout #11 - Library Building Project - $232,327.16 3) Earth Tech— Payout #18 —Municipal Complex Project - $6,536.96 4) J. Congdon Sewer Services, Inc. -Payout #1 - 2001 Water Main & Drainage Project - $99,166.50 5) James J. Benes & Associates, Inc. - Payout # 3 — 2002 Paving Project - $9,206.22 E. Referrals: 1) Hartmann — 44 Meadowood Drive — Variation — Side Yard (Abutting a Street) Setback to the Zoning Board of Appeals F. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1) Police Department Uniforms G. 2002 Membership Renewal - National League of Cities H. 2002 IRMA Annual Contribution I. Accept and Place on File - Treasurer's Report of November 2001 J. Supplemental Resolution for Improvement by Municipality Under the Illinois Highway Code (MFT Portion of 2000 Paving Project) K. Request for Approval - Joint Agreement with IDOT — York Road/Harger Road Bicycle /Pedestrian Path - Phase II Design Engineering L. Request for Approval — 31 s` Street Bicycle/Pedestrian Path (Trinity Lane — Jorie Blvd) Phase II Engineering Services Agreement M. Request for Approval of Time Extension — Yorkshire Glen of Oak Brook Final Plat of Subdivision 6. ITEMS REMOVED FROM CONSENT AGENDA: 7. BOARD & COMMISSION RECOMMENDATIONS: No Business 8. ACTIVE AGENDA (Items for Final Action A. Appointments: None B. Ordinances & Resolutions: 1) An Ordinance Approving Sixth Amendment to Ordinance S -841 Extending the Expiration Date of the Special Use Permit Granted Therein (1717 Oak Brook Road, Oak Brook, IL 60523) 2) An Ordinance Authorizing a Loan to the Sports Core Fund C. Award of Contracts: 1) Videographer Services 2) Oak Brook Hotel, Convention & Visitors Committee — 2002 Marketing Campaign 3) Replacement of Police Department Squads —State of Illinois joint purchasing. D. Scavenger License - Flood Brothers Disposal & Recycling Systems 9. INFORMATION & UPDATES: A. Village President B. Village Manager 10. 11 12 13 DEPARTMENTAL REPORTS — LIAISON ASSIGNMENTS: Community Development Finance & Purchasing Library & Technology Public Safety Engineering, Public Works & Safety Pathway System Sports Core, Community Events & Hotel, Convention & Visitors Committee Village Clerk UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated): A. Discussion: Municipal Complex Project East HVAC Enclosure B. Discussion: Oak Brook Post Office Exterior Rehabilitation OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: ADJOURNMENT: Trustee Savino Trustee Craig Trustee Korin Trustee Caleel Trustee Miologos Clerk Gonnella In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should contact Michael Crotty, the Village's ADA Coordinator, at (630) 990 -5738 as soon as possible before the meeting date. UKOX1N17►.>SI