Agenda - 01/12/2010 - Board of Trustees7
1 CALL TO ORDER
2. ROLL CALL
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630 - 368 -5000
REGULAR MEETING
TUESDAY, JANUARY 12, 2010
7:00 P.M.
3 PRESIDENT'S OPENING COMMENTS
A Oak Brook '/z Marathon Presentation
4 RESIDENT /VISITOR COMMENT
5 APPROVAL OF MINUTES
A Regular Board of Trustees Meeting of June 23, 2009
B Regular Board of Trustees Meeting of July 28, 2009
6 CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda
A Accounts Payable
1) Ratification of Period Ending December 30, 2009 - $ 837,080 35
Significant Items included in Above:
a Legal Bills
1) Hervas, Condon & Bersani, P C — Legal Services — November, 2009 - $39 00
2) Odelson & Odelson & Sterk, Ltd — Legal Services - November, 2009 - $27,89125
b. James J Benes & Associates, Inc — Payout #6 - Timber Trails — W M Design - $17,188 91
c DuPage Water Commission — November, 2009 - $120,914 22
d McGrath consulting Group Inc — Consulting Services for Fire Dept Study - $14,200 00
e K -Five Construction — P 0 #4 and Final 2009 Paving - $1,000 00
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2) Period Ending January 8, 2010 - $317,179.83
B Approval of Payroll
1) Pay Period Ending December 12, 2009 - $ 706,783.46
2) Pay Period Ending December 26, 2009 - $648,742 91
C Community Development Referrals
D Authorization to Seek Bids or Proposals or Negotiate Contracts*
1) 2010 Water Main Replacement Project — 35th Street (Meyers Rd to Cass Ct) — North Half of
Timber Trails Subdivision
2) Golf Course Maintenance Equipment
3) Golf Course Commodities
E Budget Adjustments
F Ordinances & Resolutions
1) Ordinance 2010- LC -AL -G -913, An Ordinance Amending Title 4, Chapter 1, Section 8A of the
Village Code of the Village of Oak Brook, Illinois Relative to the Number of Authorized Liquor
License
2) York road Development Partners, LLC -1800, 1802 and 1806 York Road— Map Amendment -
Text Amendment - Special Use - Variation in Order to Construct a Medical Office Building
a Ordinance 2010- ZO -TA -G -914, An Ordinance Amending Section 13 -10E -2 of the
Zoning Ordinance to Permit Medical Offices as a Special Use in the 0 -4 District
b Ordinance 2010 -ZO -MA -EXI -S -1274, An Ordinance Rezoning and Granting a Map
Amendment on the Property commonly Known as 1800, 1802 and 1806 York Road in
the Village of Oak Brook
c. Ordinance 2010 -ZO -MA -EXI -S -1275, An Ordinance Approving a Special Use and
Variations for Development of a Medical Office Building on the Property Commonly
Known as 1800, 1802 and 1806 York Road in the Village of Oak Brook
3) Ordinance 2010- ZO -TA -G -915, An Ordinance Amending Sections 13 -7 -313, 13 -7A.2, 13 -7B 2,
13 -7C 2 and 13 -7D 2 of the Zoning Ordinance
4) Ordinance 2010- ZO -TA -G -916, An Ordinance Approving A Text Amendment to Chapter 11
(Sign regulations) of the Zoning Ordinance of the Village of Oak Brook
G Monthly Treasurer's Report — November 30, 2009
H Proposed 2010 Salary Plan and Salary Administration Policy
I 22nd Street (Butterfield Road — Route 83) Water Main Relocation Professional Services Agreement
J. Professional Services Agreement with James J. Benes Inc for Construction Engineering for the
2010 Water Main Replacement Project
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K Golf Merchandise for Resale
L. Sports Core Field 3 Usage — Eclipse Select Spring Classic Agreement
M. Appointment of Village of Oak Brook's Illinois Freedom of Information Act Officers
7 ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS
9 UNFINISHED BUSINESS
10 ACTIVE BUSINESS
A Confirmation of Appointments
1) Administrative Hearing Officer RFQ
B Ordinances & Resolutions
1) Ordinance 2010 -SC -EX 1 -G -917, An Ordinance Adopting a Comprehensive Amendment to Title
12, Entitled, "Recreational Facilities ", of the Village Code of the Village of Oak Brook, Illinois
C Award of Contracts
1 Library Books (Adult and Youth), Audio Books, DVDs, CDs and other Audio visual Materials
D Village /Park District Partnership
E Rasmussen College /Oak Brook Regency Towers Incentives
F Hotel Incentive Program
1 I INFORMATION & UPDATES
A. Village Manager
B Village Clerk
C Trustees
D Village President
ADJOURN TO CLOSED SESSION To consider the appointment, employment, compensation,
discipline, performance, or dismissal of specific employees of the public body or legal counsel for the
public body, including hearing testimony on a complaint lodged against an employee of the public body
or against legal counsel for the public body to determine its validity (2c1), to discuss collective
negotiating matters between the public body and its employees or their representatives, or deliberations
concerning salary schedules for one or more classes of employees (2c2) and The purchase or lease of real
property for use of the public body, including meetings held for the purpose of discussion whether a
particular parcel should be acquired (20)
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12. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022
or for TDD response (630) 990 -2131 as soon as possible before the meeting date
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