Agenda - 01/13/2004 - Board of TrusteesCALL TO ORDER
2. ROLL CALL
3. CITIZENNISITOR COMMENT
4. APPROVAL OF MINUTES
�ffi on
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630 - 990 -3000
JANUARY 13, 2004
A. Special Meeting — Public Hearing Board of Trustees Meeting — December 9, 2003
B. Regular Board of Trustees Meeting — December 9, 2003
C. Special Board of Trustees Meeting — December 29, 2003
5. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable
1) Ratification of Accounts Payable for Period Ending December 29, 2003 - $1,490,735.54
Significant items included above:
a) DuPage Water Commission - $167,684.51
2. Accounts Payable for Period Ending January 13, 2004 - $480,891.30
Significant items included above:
a) James J. Benes & Associates — Payout #5 — 2004 Paving Project - $16,649.62
b) Dominic Fiordirosa Construction — Payout # 2 — 2003 Water Main & Drainage Project -
$36,325.22
c) Mechanical Inc. — Payout # I a, lb and Final — Old Butler School Boiler Replacement -
$24,700.00
d) Backflow Solutions, Inc. — Cross - connection Control Management Program - $36,016.00
BOT011304 -2 Page 1 of 3
G'l
7
a
B. Approval of Payroll
1. Pay Period Ending December 6, 2003 - $794,361.71
2. Pay Period Ending December 20, 2003 - $527,249.57
3. Pay Period Ending January 3, 2004 - $717,067.10
C. Community Development Referrals
1) Cheesecake Factory - 2020 Spring Road - Special Use for Outdoor Dining — Refer to Plan
Commission Meeting of January 19, 2004 and the Zoning Board of Appeals Meeting of
February 3, 2004
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Emergency Water Main Repair —Salt Creek Crossing @ 3155 Street
2) Golf Course Commodities
3) 2004 Paving Project
E. Resolution for Improvement by Municipality Under the Illinois Highway Code — 2004 Paving
Project
F. Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway
Code — 2004 Crack Seal Project
G. 2004 Membership Renewal — National League of Cities
H. Change Order #1 — 2003 Water Main and Drainage Project - $1,455.79 — Vendor — Revised Total
Contract Amount - $90,455.79
I. Release of Funds — Oak Brook Hotel, Convention and Visitors Committee — 2003 45n Qtr. -
$16,511.99
J. Request for Purchase Authority - Golf Merchandise for Resale
K. 2004 Paving Project— Acceptance of a Storm Sewer Easement— 24 Robin Hood Ranch
L. An Ordinance Adopting a Closed Session Recording Policy
ITEMS REMOVED FROM CONSENT AGENDA
BOARD & COMMISSION RECOMMENDATIONS
UNFINISHED BUSINESS
A. Confirmation of Appointments
B. Ordinances & Resolutions
C. Award of Contracts
D. Issuance of 2004 Scavenger /Solid Waste Hauler License — Roy Strom Refuse Removal Service, Inc.
BOT011304 -2 Page 2 of 3
9. NEW BUSINESS
A. Confirmation of Appointments
B. Ordinances & Resolutions
C. Award of Contracts
1) SBC Master Discount Agreement
10. INFORMATION & UPDATES:
A. Village President
B. Village Manager
C. Village Clerk
11. ADJOURN TO CLOSED MEETING to consider the appointment employment, compensation,
discipline performance or dismissal of specific employees of the public body and to discuss minutes of
meetings lawfully closed under the Open Meetings Act whether for the purpose of approval by the body
of the minutes or for semi- annual review of the minutes as required by the Open Meetings Act
12. ADJOURNMENT:
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Richard B. Boehm, Village Manager, at (630) 990 -3000 as soon
as possible before the meeting date.
BOT011304 -2 Page 3 of 3