Agenda - 01/14/2003 - Board of TrusteesVILLAGE OF OAK BROOK
SPECIAL BOARD OF TRUSTEES MEETING
TUESDAY, January 14, 2003 7:15 P.M.
AGENDA
1. MEETING CALL — PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. ADJOURN TO CLOSED MEETING — To consider litigation, when an action against, affecting or on
behalf of the Village has been filed and is pending before a court or administrative tribunal and to set a
price for the sale or lease of property owned by the Village.
4. ADJOURNMENT
VILLAGE OF OAK BROOK
REGULAR BOARD OF TRUSTEES MEETING
TUESDAY, January 14, 2003 7:30 P.M.
AGENDA
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE:
2. ROLL CALL:
3. ANNOUNCEMENTS AND OPEN FORUM:
4. APPROVAL OF MINUTES:
Regular Board of Trustees Meeting of November 26, 2002
Special Board of Trustees Meeting — Public Hearing of December 10, 2002
Regular Board of Trustees Meeting of December 10, 2002
Special Board of Trustees Meeting of December 17, 2002
5. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Approval of Bills
1) Ratify December 30, 2002 - $748,360.72
Significant items included above
A) DuPage Water Commission - $190,582.24
2) January 15, 2003 - $1,175,493.00
Significant items included above:
A) R. W. Dunteman Company — Payout #3 — 2002 Paving Project - $18,539.88
B) Harbour Contractors, Inc. — Payout # 22 - Municipal Complex Project - $116,358.30
C) IRMA Annual Contribution - $613,525
D) Sheffield Construction Corporation — Payout # 1 and Final — Underground Storage Tank
Modification Project - $18,724.80
E) Alvord, Burdick & Howson, L.L.C. — Payout # 1 — Reservoir A Pumping Equipment
Replacement Project - $25,000
F) Chicago Communications Service, Inc. — Payout #2 — Communications Center Project -
$126,753.20
B. Approval of Payroll:
1) Pay Period Ending December 7, 2002 - $624,350.90
2) Pay Period Ending December 21, 2002 - $494,645.23
3) Pay Period Ending January 4, 2003 - $734,300.29
C. Change Orders:
1) Change Order #1 — Underground Storage Tank Modification Project - $734.30 - Sheffield
Construction Corporation - Revised Total Contract Amount - $18,724.30
D. Referrals:
1) McDonald's SE Corner of Spring & Commerce — Text Amendment, Special Use & Final Plat of
Subdivision refer to Plan Commission for their meeting of January 20, 2003 and the Zoning
Board of Appeals for their meeting of February 3, 2003.
2) Oakbrook Shopping Center, LLC — 100 Oakbrook Center — Text Amendment and Special Use
refer to Plan Commission for their meeting of January 20, 2003 and the Zoning Board of Appeals
for their meeting of February 3, 2003.
E. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Authorization to Cancel Landscape Maintenance Contract and Seek Proposals for Landscape
Maintenance Services
2) Water System Leak Detection Survey
3) Police Department Uniforms
4) 2003 Paving Project
F. 2003 IRMA Annual Contribution
G. 2003 Membership Renewal - National League of Cities
H. Authorize Purchase of Golf Merchandise for Resale
I. 2003 -2004 Budget Calendar — Accept and Place on File for Public Inspection
J. Resolution for Improvement by Municipality Under the Illinois Highway Code
K. Resolution For Maintenance of Streets and Highways By Municipality Under the Illinois Highway
Code for the 2003 MFT Crack Seal Project
L. Accept and Place on File — Treasurer's Report of November, 2002
M. Authorize Illinois Law Enforcement Mutual Aid Agreement
N. Accept and Approve Plat of Dedication - Harger Road
6. ITEMS REMOVED FROM CONSENT AGENDA:
7. BOARD & COMMISSION RECOMMENDATIONS:
A. Oak Brook Club Fence Variation
8. ACTIVE AGENDA (,Items for Final Action
A. Confirmation of Appointments: None
B. Ordinances & Resolutions:
1) A Resolution Approving the Final Plat of Subdivision Known as Zubi's Plat of Subdivision —
(3719 and 3723 Madison Street, Oak Brook, IL 60523)
2) A Resolution Approving the Final Plat of Resubdivision Known as Beard's Plat of
Resubdivision — (3711 Madison Street, Oak Brook, IL 60523)
3) An Ordinance Adopting a Comprehensive Amendment to Title 12 Entitled, "Village
Recreational Facilities" of the Village Code of the Village of Oak Brook, Illinois
4) An Ordinance Amending Section 13 -3 -6 -B of the Village Code of the Village of Oak Brook
Relative to Fence Standards
5) A Resolution Authorizing the Sale of Surplus Public Real Estate
6) A Resolution Authorizing Execution of a Real Estate Auction Agreement with Sheldon Good &
Company
C. Award of Contracts:
1) New Police Vehicle — State of Illinois Joint Purchasing
D. Covington Court Community Association — Vacation of Bicycle Easement
9. INFORMATION & UPDATES:
A. Village President
B. Village Manager
10. DEPARTMENTAL REPORTS —LIAISON ASSIGNMENTS:
Community Development
Trustee Savino
Finance & Purchasing
Trustee Aktipis
Library & Technology
Trustee Korin
Public Safety
Trustee Caleel
Engineering, Public Works & Safety Pathway System
Trustee Miologos
Sports Core, Community Events & Hotel, Convention
Trustee Craig
& Visitors Committee
Village Clerk
Clerk Gonnella
11. UNFINISHED AND NEW BUSINESS: For Discussion Only - None
12. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
13. ADJOURN TO CLOSED MEETING: To consider the appointment, employment, compensation,
discipline, performance, or dismissal of specific employees of the Village.
14. ADJOURNMENT:
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable
accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should
contact Michael Crotty, the Village's ADA Coordinator, at (630) 990 -5738 as soon as possible before the meeting date.
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