Agenda - 01/22/2013 - Board of Trustees1. CALL TO ORDER
2. ROLL CALL
Mif,
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630 - 368 -5000
REGULAR MEETING
TUESDAY, JANUARY 22, 2013
7:00 P.M.
3. PRESIDENT'S OPENING COMMENTS
A. Resolution of Memoriam 2013 -MEM -R -1222 — Fred Turner
B. GFOA Award
4. RESIDENT /VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of January 8, 2013
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending January 18, 2013 - $1,599, 726. 44 ................... ............................... Aktipis/
Manzo
Significant Items included in Above:
1) Rathje & Woodward, LLC — Legal Services — November, 2012 - $3,333.33
2) Rathje & Woodward, LLC — Legal Services — December, 2012 - $5,833.33
(FYI 2 — YTD - $42,919.42)
3) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C. — Legal Services — December, 2012
- $11,206.69 (FY 12 — YTD - $111,139.51)
4) Hervas, Condon & Bersani, P.C. - Legal Services - December, 2012 - $4,392.00
(FY 12 — YTD - $26,119.75)
TOTAL LEGAL BILLS PAID FOR 2012 - $452,789.62
5) Vian Construction Company — Payout 47 — 2012 Water Main Project - $73,390.81
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6) DuPage Water Commission - December, 2012 - $202,831.22
B. Approval of Payroll for Pay Period Ending January 5, 2013 - $ 684, 734. 44 ............. ............................... Aktipis/
Manzo
C. Community Development Referrals —NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Golf Course Maintenance Equipment ................................................................ ............................... Yusuf/
Manzo
2) Golf Course Commodities .................................................................................. ............................... Yusuf/
Manzo
3) Fire and Police Testing Services ........................................................................ ............................... Manzo/
Moy /Wolin
/Yusuf
4) Telephone System .............................................................................................. ............................... Zannis
E. Budget Adjustments —NONE AT THIS TIME
F. Ordinances & Resolutions
1) ORDINANCE 2013 -BD- OBHCVC -G -990, An Ordinance Amending Sections 2 -5 -2A and 2 -5-
3B of the Village Code of the Village of Oak Brook Relating to the Hotel, Convention and Manzo/
VisitorsCommittee ............................................................................................. ............................... Zannis
2) ORDINANCE 2013- SC -EX -G -991, An Ordinance Adoption a Comprehensive Amendment to
Title 12, Entitled, "Recreational Facilities ", of the Village Code of the Village of Oak Brook, Yusuf/
Illinois........................................................................................................ ............................... Manzo
3) Resolution 2013- SC- AG -EX -R -1224, A Resolution Approving and Authorizing the Execution
of an Agreement By and Between the Village of Oak Brook and Eclipse Select Soccer Club,
Yusuf/
Inc. to Allow the Use of a Sports Core Soccer Fields ........................................ ...............................
Manzo
4) ORDINANCE 2013- ZO -TA -G -989, An Ordinance Approving Text Amendments to
Prospectively Regulate Cemeteries and Cemetery Structures in the Zoning Ordinance of the
Villageof Oak Brook ......................................................................................... ...............................
Moy
G. Monthly Treasurer's Report — December 31, 2012 ................................................... ...............................
Aktipis/
Manzo
H. 2012 Fourth Quarter Hotel /Motel Tax Receipts ........................................................ ...............................
Manzo/
Zannis
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS
A. Murphy — 3324 Roslyn Road —Map Amendment ..................................................... ............................... Moy
B. Senese — Re-subdivision— 3324 Roslyn Road —Final Plat ....................................._ ............................... Moy
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9. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1) ORDINANCE 2013- ZO- V -EX -S -1361, An Ordinance Granting an Amendment to Ordinance
S -1084 Regarding the Use of the Lights on Field I at 1450 Forest Gate Road in the Village of
OakBrook .......................................................................................................... ............................... Moy
10. ACTIVE BUSINESS
A. Confirmation of Appointments —NONE AT THIS TIME
B. Ordinances & Resolutions
1) RESOLUTION 2013- LY -PG -R -1225, AResolution Approving the Waiver of Competitive Yusuf/
Bidding and Authorizing the Purchase of Library Materials from Authorized Distributors ............. Moy
2) RESOLUTION 2013 -SC- GOLF -PG -R -1226, A Resolution Approving the Waiver of Yusuf/
Competitive Bidding and Authorizing the Purchase of Golf Merchandise for Resale ...................... Manzo
3) RESOLUTION 2013- GIS- AG -EXl -R -1223, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Execution of an Agreement By and Between the
Village of Oak Brook and Ayres Associates, Inc. to Update the Village's Planimetric Mapping
Database......................................................................................................... ............................... Zannis
C. Sports Core Referendum Update ............................................................................... ............................... Manzo/
Wolin
D. Risk Management Insurance Premium ...................................................................... ............................... Moy
E. Legal Bills Committee Report ................................................................................... ............................... Moy
F. Payment — Sheriff's Law Enforcement Program (SLEP) ...
11. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
.......................... ............................... Yusuf/
Wolin
E. Village President
12. ADJUOURN TO CLOSED SESSION. For the purpose of discussing (1) sale or lease of property owned
by the Village, (2) appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body, (3) collective negotiating matters, and (4) minutes of meetings
lawfully closed under this act matters pursuant to Section 2c(5), 2c(1), 2c(2), and Section 2c(21) of the
Illinois Open Meetings Act, respectively
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13. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022
or for TOO response (630) 990 -2131 as soon as possible before the meeting date.
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