Agenda - 01/28/2003 - Board of TrusteesVILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING
TUESDAY, JANUARY 28, 2003 7:30 P.M.
AGENDA
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE:
1A. ROLL CALL:
2. ADJOURN TO CLOSED MEETING — Review of Closed Meeting Minutes and to consider litigation,
when an action against, affecting or on behalf of the Village has been filed and is pending before a court
or administrative tribunal.
2A. RECONVENE FROM CLOSED MEETING:
3. ANNOUNCEMENTS AND OPEN FORUM:
4. APPROVAL OF MINUTES:
Special Board of Trustees Meeting of January 14, 2003
Regular Board of Trustees Meeting of January 14 , 2003
5. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Approval of Bills - $645,376.33
Significant items included in above:
1) Harbour Contractors, Inc. - Payout # 23 - Municipal Complex Project - $168,163.95
2) Mid -State Surety Corporation— Payout #1 —Municipal Complex Project - $74,908.00
3) DuPage Water Commission - $199,576.32
B. Approval of Payroll for Pay Period Ending January 18, 2003 - $$466,529.08
C. Change Orders:
1) Ratification of Telephone Poll Approval of Change Order #11 land Approval of Change Orders
# 112 through #115 - Municipal Complex Project - $24,481.36 - Harbour Contractors, Inc. -
Revised Total Contract Amount - $8,208,927.36
D. Referrals: None
E. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Commercial Water Meter Testing, Repair and Replacement Services
2) 2003 Crack Seal Project
F. Accept and Place on File Treasurer's Report December, 2002
G. Authorization to Purchase Library Books and Audio Visual Collection Materials — DuPage Library
System
6. ITEMS REMOVED FROM CONSENT AGENDA:
7. BOARD & COMMISSION RECOMMENDATIONS:
A. Oak Brook Club Fence Variation .......................................................................... ...............................
8. ACTIVE AGENDA (Items for Final Action):
A. Confirmation of Appointments: None
B. Ordinances & Resolutions:
1) An Ordinance Authorizing a Loan to the Sports Core Fund
2) A Resolution Authorizing the Sale of Surplus Public Real Estate (Lots 1, 2 and 3 of the Sports
Core /Westchester Park Subdivision)
3) A Resolution Approving the Release of Closed Meeting Minutes — July, 2002 through
December, 2002
C. Award of Contracts:
1) Fire Department Replacement Vehicle — State of Illinois Joint Purchasing
D. Approval of Merit Bonus & Vacation — Acting Village Manager
E. Discussion and Possible Referral of — Title 13 — Zoning Ordinance — Chain -link Fences -Text
Amendment
9. INFORMATION & UPDATES:
A. Village President
B. Village Manager
10. DEPARTMENTAL REPORTS -QUARTERLY REPORTS:
A.
Communications Center
B.
Community Development
C.
Engineering Department
D.
Finance Department
E.
Fire Department /EMS
F.
Information Services/
Purchasing
G.
Legal Department
11. UNFINISHED AND NEW BUSINESS: None
H. Library
I. Police Department
J. Public Works
K. Recycling
L. Risk Management
M. Sports Core - Bath & Tennis and Golf
N. Village Clerk
12. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
13. ADJOURNMENT:
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable
accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should
contact Michael Crotty, the Village's ADA Coordinator, at (630) 990 -5738 as soon as possible before the meeting date.
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