Agenda - 12/13/2016 - Board of Trustees BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OA' K B R _ K BUTLER GOVERNMENT CENTER
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1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, DECEMBER 13, 2016
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC HEARING—PROPOSED 2017 BUDGET
The Village President and Board of Trustees will conduct a public hearing on the proposed budget for
the Village of Oak Brook for the twelve-month calendar year commencing January 1,2017 and ending
December 31,2017. The Village welcomes your comments at the December 13,2016 meeting on the
Proposed 2017 Municipal Budget.
4. CLOSE OF PUBLIC HEARING
5. PRESIDENT'S OPENING COMMENTS
6. RESIDENTNISITOR COMMENT
7. APPROVAL OF MINUTES
A. Special Board of Trustees Meeting Minutes of November 15,2016
B. Regular Board of Trustees Meeting Minutes of November 22,2016
8. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending December 8,2016-$558,415.07 Manzo/
Yusuf
Significant Items included in Above:
1) Ancel,Glink,Diamond,Bush,DiCianni&Krafthefer,P.C.,-Legal Services—
October/November 2016-$16,787.50 (FY16—YTD-$94,850.01)
2) Rathje Woodward,LLC-Legal Services—November 2016-$3,333.33
(FY16—YTD-$39,966.63)
3) Clark,Baird,Smith,LLP—Legal Services—November 2016-$582.50
(FY16—YTD-$15,992.00)
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TOTAL LEGAL BUDGET FOR 2016 IS$449,000-TOTAL LEGAL BILLS PAID FOR
2016-YTD -$179,292.88
4) J.Congdon Sewer Service Inc.—Payout#1,#2,#3,and#4—Retention-$24,793.98
5) Twin Supplies,LTD—Lighting for Oak Brook Library-$39,470.00
6) Health Care Services HMO Illinois—Premiums-December 2016-$26,082.55
7) Intergovernmental Risk Management Agency—October&November Deductibles-$45,313.65
8) A.Lamp Contractors,Inc.—Fuel Island Station Concrete Replacement-$31,710.00
9) Paramedic Services of Illinois—Contract Paramedic Services—December 2016-$43,970.92
B. Approval of Payroll for Pay Period Ending: Manzo/
Yusuf
1) November 19,2016-$720,794.75
2) December 3,2016-$725,769.27
C. Community Development Referrals
1) 122522 nd Street—Special Use—Outdoor Dining Moy
2) 1225 22"d Street—Variations-Signage
D. Ordinances&Resolutions
1) ORDINANCE 2016-LC-AL-G-1093,An Ordinance Amending Title 4,Chapter 1, Section 8A
of the Village Code of the Village of Oak Brook,Illinois by Increasing by One to Thirty the
Number of Authorized Class A-1 Liquor License(Porkchop BBQ) Lalmalani
2) ORDINANCE 2016-LC-AL-G-1094,An Ordinance Amending Title 4,Chapter 1, Section 8A
of the Village Code of the Village of Oak Brook,Illinois by Increasing by One to One the
Number of Authorized Class L Liquor License(Oakbrook Center) Lalmalani
3) ORDINANCE 2016-WA-G-1092,An Ordinance Amending Chapter 5 of Title 8 of the Village
Code of the Village of Oak Brook,Illinois Relating to Water Charges Tiesenga
4) ORDINANCE 2016-PP-S-1483,An Ordinance Authorizing the Sale Through Electronic
Auction or Broker,Donation or Disposal of Certain Items of Personal Property Owned by the
Village of Oak Brook Lalmalani
5) ORDINANCE 2016—ZO-SU-EX-S-1482,An Ordinance Granting a Special Use for an
Outdoor Dining Area Adjacent to a Restaurant for the Property Located at 166 Oakbrook
Center in the Village of Oak Brook Baar
6) RESOLUTION 2016-MRKTG-AG-EX-R-1603,A Resolution Approving the Waiver of
Competitive Bidding and Authorizing a Retainer Fee Services Agreement for Advertising and
Marketing Services By and Between the Village of Oak Brook and Point B Communications Lalmalani
7) RESOLUTION 2016-TASTE-AG-R-1604,A Resolution Approving and Authorizing an
Amendment to the Contract By and Between the Village and Ravenswood Event Services for
the 2017 Taste of Oak Brook Manzo
8) RESOLUTION 2016-FD-PG-R-1601,A Resolution Approving the Purchase and Installation of
a Humidification/Dehumidification System at Fire Station 94 Baar/Moy
E. Scavenger Licenses Lalmalani
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F. Year End Bill Payment Manzo/
Yusuf
9. ITEMS REMOVED FROM CONSENT AGENDA
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Village Treasurer Lalmalani
B. HUB Group Headquarters—Requested Reduction in Building Permit Fees Moy
C. Motion to Select the Deductible for 2016 Risk Management Insurance Moy
D. Ordinances&Resolutions
1) Police and Firefighters Pension 2016 Funding- 100% Manzo/
Yusuf
2) Police and Firefighters Pension 2016 Funding-$400,000 Manzo/
Yusuf
3) RESOLUTION 2016-FD-V-PG-R-1605,A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of a Fire Rescue Engine Baar/Moy
4) ORDINANCE 2016-BU-AMEND-S-1481,An Ordinance Authorizing an Amendment to the Manzo/
2016 Budget(Pierce Enforcer Rescue Engine) Yusuf
5) RESOLUTION 2016-FD-EQ-R-1600,A Resolution Approving the Purchase of a Fire Utility
Step Truck from TransChicago Truck Group Baar/Moy
6) ORDINANCE 2016-BU-EX-S-1479,An Ordinance Adopting the Budget of the Village of Oak Manzo/
Brook for 2017 Yusuf
11. UNFINISHED BUSINESS
A. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Bath&Tennis Clubhouse—Clubhouse Carpeting Adler/Baar
2) Bath&Tennis Clubhouse—Wading Pool Feature Adler/Baar
3) Bath&Tennis Clubhouse—Faux Stone/Brick Adler/Baar
12. INFORMATION&UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
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E. Village President
13. ADJOURN TO CLOSED SESSION,For the purpose of discussing(1)minutes of meetings lawfully
closed under this act,(2)collective negotiating matters and(3)Litigation,when an action against,
affecting or on behalf of the particular public body pursuant to 2(c)(21),2(c)(2)and 2(c)(11)of the
Illinois Open Meetings Act,respectively
14. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act,any individual who is in need of a
reasonable accommodation in order to participate in or benefit from attendance at this public meeting
should contact the Butler Government Center(Village Hall),at 630-368-5010 as soon as possible before
the meeting date or for TDD response(630)990-2131 as soon as possible before the meeting date.
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