Agenda - 02/25/2003 - Board of TrusteesVILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING
TUESDAY, FEBRUARY 25, 2003 7:30 P.M.
AGENDA
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE:
IA. ROLL CALL:
2. ADJOURN TO CLOSED MEETING: To consider security procedures and the use of personnel and
equipment to respond to an actual, a threatened or a reasonably potential danger to the safety of
employees, students, staff or public property.
2A. RECONVENE FROM CLOSED MEETING:
3. ANNOUNCEMENTS AND OPEN FORUM:
4. APPROVAL OF MINUTES:
Regular Board of Trustees Meeting of January 28, 2003
Regular Board of Trustees Meeting of February 11, 2003
5. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Approval of Bills - $562,370.73
Significant items included above:
1) DuPage Water Commission - $190,457.62
2) Harbour Contractors, Inc. - Payout #24 — Municipal Complex Project - $82,865.71
3) Mid -State Surety — Payout #2 — Municipal Complex Project - $41,571.00
4) Civiltech Engineering, Inc. — Payout #13 — York/Harger Road Bicycle /Pedestrian Path Phase II -
$18,679.59
5) Phillips, Swager Associates — Payout #10 & Final — Library Building Project - $2,642.81
6) Earth Tech, Inc. — Payout #28 and 29 — Municipal Complex Project - $8,567.56
B. Approval of Payroll for Pay Period Ending February 15, 2003 - $476,292.31
C. Change Orders: None
D. Referrals:
1) McDonald's (SE corner of Spring & Commerce) Request for Text Amendments, Special Uses
and Final Plat of Subdivision Referral to the Plan Commission at their Meeting of March 17,
2003 and the Zoning Board of Appeals at their Meeting of April 8, 2003
E. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Authorization to Negotiate Contract 2003 Pavement Rejuvenation Project
2) Authorization to Seek Bid for IBM SQL Database Server
F. Accept and Place on File — Treasurer's Report of January, 2003
G. Authorization of Police Department Unit 304 Repairs
6. ITEMS REMOVED FROM CONSENT AGENDA:
7. BOARD & COMMISSION RECOMMENDATIONS:
8. ACTIVE AGENDA (Items for Final Action)
A. Confirmation of Appointments:
1. 2003 Autumn Festival Committee
B. Ordinances & Resolutions:
1) A Resolution Adopting the 2003 Legislative Positions of the DuPage Mayors and Managers
Conference
2) An Ordinance Amending Title 4, Chapter 1, Liquor Control, Section 4- 1- 24 -133e of the Village
Code of the Village of Oak Brook, Illinois
3) An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of
Oak Brook, Illinois Relative to the Number of Authorized Liquor Licenses
4) A Resolution Establishing an Ad Hoc Committee for the Purpose of Planning and Coordinating
the 2003 Oak Brook Autumn Festival
C. Award of Contracts:
1) Police Department Uniforms & Equipment
2) Sungard/Pentamation Annual Maintenance of Financial Application and System Software
3) Fireworks
4) Parking & Security
5) Recapture Agreement
6) 2003 Paving Project
D. Remove from the Table Award of Contract from Meeting of October 24, 2000 and Request
Authorization to Seek Bids for Water System, Cross - Connection Control Program
E. Remove from the Table Change Order # 3- Municipal Complex Project - $35,000.00 - Earth Tech,
Inc. — Revised Total Contract Amount - $686,549.45
9. INFORMATION & UPDATES:
A. Village President
B. Village Manager
10. DEPARTMENTAL REPORTS: No Business
11. UNFINISHED AND NEW BUSINESS:
A. Review & discuss IDOT 22 "d Street (IL 56 — Rt 83) Widening Project
B. Discussion of Change to License Fee Structure
C. Review of Village -Wide Beautification Project Plans and Possible Authorization to Seek Bids
12. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
13. ADJOURN TO CLOSED MEETING: To consider the appointment, employment, compensation,
discipline, performance, or dismissal of specific employees of the public body.
14. ADJOURNMENT:
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable
accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should
contact Michael Crotty, the Village's ADA Coordinator, at (630) 990 -5738 as soon as possible before the meeting date.
BOT022503