Agenda - 02/26/2002 - Board of TrusteesREVISED 2/26/02 - Correction VILLAGE OF OAK BROOK
is highlighted BOARD OF TRUSTEES MEETING
TUESDAY, February 26, 2002 7:30 P.M.
AGENDA
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE:
IA. ROLL CALL:
2. ADJOURN TO CLOSED MEETING: Review of Closed Meeting Minutes
2A. RECONVENE FROM CLOSED MEETING:
3. ANNOUNCEMENTS AND OPEN FORUM:
4. APPROVAL OF MINUTES:
jr Regular Board of Trustees Meeting of January 22, 2002
5. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Approval of Bills
1) Ratify Approval of Bills via phone poll on February 6"' & 7th— February 11, 2002 -
$1,010,616.95
2) Approval of Bills - $793,545.52
B. Approval of Payroll
1) Ratify Approval of Payroll via phone poll on February 6th & 7th for Pay Period Ending January
19, 2002 - $450,111.36
2) Ratify Approval of Payroll via phone poll on February 6`h & 7th for Pay Period Ending February
2, 2002 - $560,464.61
3) Approval of Payroll for Pay Period Ending February 16, 2002 - $447,930.58
C. Change Orders:
1) Change Orders # 1 & 2 - $15,705.50 — Municipal Complex Project — J & R Number One in
Asphalt - Revised Total Contract Amount - $225,855.50
2) Change Orders #17, 18 & 19 - $24,276.00 - Municipal Complex Project - Harbour Contractors,
Inc. - Revised Total Contract Amount - $8,025,086.00
3) Change Orders #21 & 22 — $5,663.00 - Library Building Project - Harbour Contractors, Inc. -
Revised Total Contract Amount - $5,094,567.00
4) Change Orders #57 - 68 - $27,172.00 - Bath & Tennis Club Renovation - Sigalos - Revised
Total Contract Amount - $1,737,583.00
5) Change Order #5 - $2,300.17 — 2001 Paving & Drainage Project — James J. Benes & Associates,
Inc. - Revised Total Contract Amount - $1,719,178.66
6) Change Order # 1 - $1,750.00 - Ambulance Replacement - Five Alarm Fire and Safety
Equipment, Inc. - Revised Total Contract $148,484.00
D. Payouts:
1) Ratify Approval Via Phone Poll on February 6`h & 7h of Harbour Contractors, Inc. — Payout
#12 — Municipal Complex Project - $405,751.25
2) Ratify Approval Via Phone Poll on February 6`h & 7"' of Earth Tech, Inc. — Payout #19 —
Municipal Complex Project - $6,180.00
3) Harbour Contractors, Inc. — Payout # 13 — Library Building Project - $462,872.22
4) Peerless Enterprises — Payout # 2 — Library Building Project - $18, 153.00
5) Ratify Approval Via Phone Poll on February 6`h & 7`h of James J. Benes & Associates, Inc. —
Payout #17 - 2001 Paving & Drainage Project - $355.51
6) James J. Benes & Associates, Inc. — Payout #18- 2001 Paving & Drainage Project - $80.38
7) James J. Benes & Associates, Inc. — Payout # 4 — 2002 Paving Project - $1,627.41
8) Civiltech Engineering, Inc. — Payout #32 and Final — York Road/Harger Road Bicycle /Pedestrian
Path - $44.60
9) Civiltech Engineering, Inc. — Payout #1 — York Road/Harger Road Bicycle /Pedestrian Path,
Phase II - $6,078.78
10) Sigalos & Associates - Payout #10 - Bath & Tennis Club Project - $68,606.00
E. Referrals: None
F. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Ratify Authorization Via Phone Poll on February 6`h & 7`h to Seek Bids for the 2002 Paving
Project
2) Authorize RFP to Select Vendor of OnBase System — Document Imaging
3) Authorization to Negotiate 2002 Pavement Rejuvenation Project
4) Authorization to Seek Bids for Golf Course Maintenance Equipment Replacement
G. Accept and Place on File — Treasurer's Report of January, 2002
H. Ratify Approval Via Phone Poll on February 6`h & 7`h of Resolution for Improvement by
Municipality Under the Illinois Highway Code — 2002 Paving Project
1. Approve the Declaration of Stormwater Facilities, Covenants, Conditions and Restrictions for the
Marriott Residence Inn at 790 Jorie Boulevard
J. Approval of Sports Core Field Usage — Potawatomi Trails District, Boy Scouts of America
K. Approval of Sports Core Field Usage — Illinois Saint Andrew Society — Highland Games
L. Request for Release of Funds — Oak Brook Hotel, Convention and Visitors Committee
6. ITEMS REMOVED FROM CONSENT AGENDA:
7. BOARD & COMMISSION RECOMMENDATIONS:
A. Report from Plan Commission re: Fences
8. ACTIVE AGENDA (Items for Final Action):
A. Appointments: Hotel Committee
B. Ordinances & Resolutions:
1) A Resolution Approving the Release of Closed Meeting Minutes
2) An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of
Oak Brook, Illinois Relative to the Number of Authorized Liquor Licenses - Clubhouse
International
3) An Ordinance Amending Section 12 -1 -5, ( "Permitted and Prohibited Activities ") and Section 6-
1-18, ( "Fireworks ") of the Village Code of the Village of Oak Brook Relating to Village
Recreational Facilities and Police Regulations, Miscellaneous Offenses, Respectively
4) An Ordinance Amending Title 2, Chapter 4, Library Commission, of the Village Code of the
Village of Oak Brook, Il.
5) A Resolution Adopting the 2002 Legislative Positions of the DuPage Mayors and Managers
Conference
C. Award of Contracts:
1) Ratify Approval of Award Via Phone Poll on February 6th & 7`h of Computer Equipment —
Library Building Project
2) Pentamation — Annual Maintenance of Financial Application Software, Modifications and
Certain Listed Network Software and Hardware
3) Landscape Maintenance
4) Golf Course Commodities
5) Police Department Uniforms and Equipment
6) Library Janitorial Services
7) New and Replacement Personal Computers
8) 2002 Independence Day Celebration
D. Remove from Table — Ratify Approval Via Phone Poll on February 6`h & 76 of Scavenger License
Issuance - Pinnacle Waste Services
E. Issue Scavenger License — Van Ryn
9. INFORMATION & UPDATES:
A. Village President
B. Village Manager
10. DEPARTMENTAL REPORTS — None
11. UNFINISHED AND NEW BUSINESS:
A. Discussion — Emergency Medical Services Cost and Cost Recovery
B. Pioneer Cemetery Presentation - Lt. Wm. Haas
12. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
13. ADJOURNMENT:
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable
accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should
contact Michael Crotty, the Village's ADA Coordinator, at (630) 990 -5738 as soon as possible before the meeting date.
I: �e 117 ►� ►. t11 J ►. � I