Agenda - 02/28/2012 - Board of Trustees190 � �
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630 - 368 -5000
REGULAR MEETING
TUESDAY, FEBRUARY 28, 2012
7:00 P.M.
1: CALL TO ORDER
2. ROLL CALL
3. PRESIDENT'S OPENING COMMENTS
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES - NONE AT THIS TIME
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending February 24, 2012 - $740,129.36
Significant Items included in Above:
1) Odelson & Sterk, Ltd. - Legal Services — January, 2012 - $4,536.39 (FY12 —YTD - $4,536.39)
2) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C. — Legal Services — January, 2012 -
$3,351.25 (FY12 — YTD - $3,35L25)
3) Hervas, Condon & Bersani, P.C. - Legal Services - January, 2012 - $4,656.24 (FY12 — YTD -
$4,656.24)
4) Rathje & Woodward, LLC — Legal Services — January, 2012 - $3,336.30 (FY12 — YTD -
$3,336.30)
5) Martam Construction — Payout 45 — 2011 Water Main Replacement - $239,257.40
6) Christopher B. Burke Engineering, Ltd — Payout #3 — 2012 Paving Project - $25,210.00
7) DuPage Water Commission — January 31, 2012 - $203,493.85
B. Approval of Payroll for Pay Period Ending February 18, 2012 - $631,016.97
C. Community Development Referrals —NONE AT THIS TIME
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D. Authorization to Seek Bids or Proposals or Negotiate Contracts: - NONE AT THIS TIME
E. Budget Adjustments —NONE AT THIS TIME
F. Ordinances & Resolutions
1) RESOLUTION 2012 -SC- GOLF -PG -R -1160, A Resolution Approving and Authorizing the
Execution of a Contract By and Between the Village of Oak Brook and E -Z -GO Textron, Inc. in
Regard to the Replacement of Golf Cars
2) ORDINANCE 2012- ZO- PUD -EX -S -1328, An Ordinance Approving a Planned Development —
Sears, Roebuck and Co. — Pinstripes — 7 Oakbrook Center
3) RESOLUTION 2012 - MRKTG- AG -EXI -R -1158, A Resolution Approving and Authorizing the
Execution of a Retainer Fee Services Agreement for Advertising and Marketing Services By
and Between the Village of Oak Brook and Point B Communications
4) RESOLUTION 2012 -IDOT- PERMITS -R -1155, A Resolution Concerning Construction on
State Highways
5) RESOLUTION 2012- TASTE- AG -EXl -R -1157, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Execution of an Agreement By and Between the
Village of Oak Brook and Ravenswood Event Services to Provide Event Planning Services for
the Taste of Oak Brook 2012
6) ORDINANCE 2012- PD -OF -G -965, An Ordinance Amending Ordinance G -875 which
Provided for the Impoundment of Motor Vehicles Used in Connection with Illegal Activities
7) ORDINANCE 2012 -PG- CNTRCTS -G -966, An Ordinance Amending Section 1 -7 -4 of the Oak
Brook Village Code Amending the Publication and Notice Requirements for Commodities,
Services and Construction Contracts
8) RESOLUTION 2012- ENG- AG -EXl -R -1156, A Resolution Approving and Authorizing the
Execution of a Professional Services Agreement for Phase III Engineering Services in Relation
to the 22nd Street Beautification Project By and Between the Village of Oak Brook and
Engineering Resource Associates, Inc.
9) RESOLUTION 2012 - DUMM -LP -R -1154, A Resolution Adopting the 2012 Legislative
Positions and Priorities of the DuPage Mayors and Managers Conference
10) RESOLUTION 2012- GIS- AG -EXl -R -1159, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Execution of an Agreement By and Between the
Village of Oak Brook and Ayres Associates, Inc. to Provide Aerial Mapping Services
G. Award of Contracts
1) Golf Commodities
2) Unit #D -12 —Golf Course Maintenance Mower Replacement
H. Monthly Treasurer's Report — January 31, 2012
ITEMS REMOVED FROM CONSENT AGENDA
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8. BOARD & COMMISSION RECOMMENDATIONS
A. Ziesemer — 94 Breakenridge Farm — Variation — Side Yard Setback
9. UNFINISHED BUSINESS —NONE AT THIS TIME
10. ACTIVE BUSINESS
A. Confirmation of Appointments — NONE AT THIS TIME
B. Ordinances & Resolutions — NONE AT THIS TIME
C. Award of Contracts — NONE AT THIS TIME
D. 2012 Hotel Marketing Plan
E. Authorization to Hire Firefighter/Paramedic
11. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village President
12. ADJOURN TO CLOSED SESSION For the purpose of discussing (1) pending, probable, or imminent
litigation matters, (2) collective negotiating matters, and (3) minutes of meetings lawfully closed under
this act pursuant to section 2c(11), 2c(2) and 2c(21) of the Illinois open meetings act, respectively
13. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022
or for TDD response (630) 990 -2131 as soon as possible before the meeting date.
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