Agenda - 03/08/2005 - Board of TrusteesG�F\ 9a
Village of
1200 Oak Brook Road
Oak Brook, IL 60523 -2255
Website
www.oak- brook.org
Administration
630 990 3000
FAX 630 990 0876
Community
Development
630 990 3045
FAX 630 990 3985
Engineering
Department
630 990 3010
FAX 630 990 3985
Fire Department
630 990 3040
FAX 630 990 2392
Police Department
630 99'0 2358
FAX 630 990 7484
Public Works
Department
630 990 3044
FAX 630 472 0223
Oak Brook
Public Library
600 Oak Brook Road
Oak Brook, IL 60523 -2200
630 990 2222
FAX 630 990 4509
Oak Brook Sports Core
Bath & Tennis Club
700 Oak Brook Road
Oak Brook, IL 60523 -4600
630 990 3020
FAX 630 990 1002
Golf Club
2606 York Road
Oak Bi ook, IL 60523 -4602
630 990 3032
FAX 630 990 0245
VILLAGE OF OAK BROOK
1200 OAK BROOK ROAD
OAK BROOK, IL 60523
NO'T'ICE OF RESCHEDULED MEETING
OF THE
BOARD OF TRUSTEES
Date of Meeting: March 8, 2005 Time of Meeting: 4:30 p.m.
Samuel E. Dean Board Room
of the Butler Government Center
1200 Oak Brook Road
NOTICE IS HEREBY GIVEN that the Regularly Scheduled Meeting of
March 8, 2005 at 7:30 p.m. has been RESCHEDULED to March 8, 2005 at
4:30 p.m.
I_r!4 lA -0 i 17\
Agenda following
In accordance with the provisions of the Americans with Disabilities Act, any individual who is
in the need of a reasonable accommodation in order to participate in or benefit from attendance
at a public meeting of the Village of Oak Brook should contact Jeffrey Moline, Assistant
Village Manager, at (630) 990 -5738 as soon as possible before the meeting date
VILLAGE OF OAK BROOK
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1, CALL TO ORDER
2 ROLL CALL
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BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630- 990 -3000
REGULAR MEETING
TUESDAY, MARCH 8, 2005
4:30 P.M.
3 PRESIDENT'S OPENING COMMENTS
A Review of recently adopted motions, ordinances and expenditures
4 RESIDENT /VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of February 22, 2005
B Special Board of Trustees Meeting of March 2, 2005
6. CONSENT AGENDA-
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda
A Accounts Payable for Period Ending March 4, 2005 - $300,293.96
Significant Items included in Above
B. Approval of Payroll for Pay Period Ending February 26, 2005 - $588,099.62
C Community Development Referrals
1) Villas of Oak Brook Subdivision — Preliminary Plat and Variation to the Subdivision Regulations
- 2901 Oak Brook Road, 3111, 3113 and 3115 Meyers Road
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) ilillabP.- :x'ide Beautification Project
2) HVAC Screening Project
3} Deicer Salt
E Authorization to Hire, Promote or Reassign Duties of Village Employees
1) Part-time Document Imaging Clerk
F. Budget Adjustments
G. An Ordinance granting a variation to 814 Commerce, LLC to allow ninety -six (96) parking spaces in
the front yard setback while maintaining a setback of thirty-five feet (35') along Commerce Drive
H. An Ordinance Granting A Variation From The Provisions Of Section 13- 6C -3F(I) and 13- 6C -3F(3)
of Title 13 ( "Zoning Regulations ") Of The Village Code Of The Village Of Oak Brook Relative To
Front and Rear Yard Setback Requirements
I. A Resolution Amending Resolution 2003 -SD -FP -EXI -R -826 and Approving the Final Plat of
Subdivision Known as Zubi's Subdivision
J A Resolution Amending Resolution 2003 -SD -FP -EXI -R -827 and Approving the Final Plat of
Resubdivision Known as Beard's Plat of Resubdivision
K An Ordinance Authorizing the Sale, Donation or Disposal of Certain Items of Personal Property by
the Village of Oak Brook.
L An Ordinance Proposing Approval Of A Redevelopment Plan And Project For And Designating The
Oak Brook Promenade Redevelopment Project Area, Adopting Tax Increment Allocation Financing
Therefore, Creating An Interested Parties Registry, Convening A Joint Review Board And Calling A
Public Hearing In Connection Therewith
M. An Ordinance Authorizing Execution Of An Agreement For Enforcement Of Certain Traffic
Regulations For Motor Vehicles In The Oak Brook Hills Road Homeowners Association In The
Village Of Oak Brook
7. ITEMS REMOVED FROM CONSENT AGENDA
8 BOARD & COMMISSION RECOMMENDATIONS
A. Oak Brook Promenade — 3001, 3003 & 3121 Butterfield Road — Final Plat, Map Amendment,
Special Use, Text Amendments, Variations
9 UNFINISHED BUSINESS
A. Confirmation of Appointments
B. Ordinances & Resolutions
C. Award of Contracts
1) 2005 Paving Project
2) Golf Course Commodities
1) --.. f'--- >`4aintenance Equipment
4) Police Department Uniforms and Equipment
D Discussion of Indemnification of Employees, Officers and Commission /Committee Members
E Discussion and Adoption of the Ad Hoc Committee Report
F Discussion and Direction on the Rules of Conduct for Village Board Meetings Via Electronic Means
G Ratification of a Motion to Engage an Investigator for Review of Work of the Village Attorney as
Outlined in Motion Passed by the Board of Trustees at their Meeting of March 2, 2005
H Ratification of a Motion to Clarify Previous Motions Creating and Authorizing the Work of the Ad
Hoc Audit Committee
I. Ratification of a Motion to Direct the Village Attorney to Recuse Himself from any Further Issues
Concerning Matters He or His Law Firm Have an Interest
J Veto by President Quinlan the Motion or Motions Passed by the Board of Trustees at their March 2,
2005 Special Meeting.
K. Motion to Immediately Receive Explanation from Village Manager concerning Direction he
Received from President Quinlan on March 2, 2005 in Regards to the Cancellation of the Special
Meeting
L Motion to Review the Village Attorney's Action on March 2, 2005 for Refusing to Make Himself
Available for the Special Board of Trustees Meeting
10 NEW BUSINESS
A. Confirmation of Appointments
1) Oak Brook Hotel, Convention and Visitors Committee
B Ordinances & Resolutions
C Award of Contracts
D. Authorization to Purchase
1) GIS Support Services
2) Service Agreement with 3M Library Systems
E Authorization to Direct Village Attorney to File Suit
F Verbatim Transcription of Closed Meeting Minutes of April 13, 2004 and May 25, 2004
G. Motion to Censure the Village President
H Motion to Appoint Legislative Counsel
a
I Motion to Temporarily Suspend Roberts Rules of Order
J First Motion to Provide Direction for James DeAno
K. Second Motion to Provide Direction for James DeAno
11, 1NFOR M A T1QN k T TPn A TF C
A Village President
B Village Manager
C. Village Clerk
12 ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Jeffrey Moline, Assistant Village Manager, at (630) 990 -5738 as
soon as possible before the meeting date