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Agenda - 03/12/2002 - Board of TrusteesVILLAGE OF OAK BROOK BOARD OF TRUSTEES MEETING TUESDAY, March 12, 2002 7:30 P.M. Correction is highlighted AGENDA 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE: 2. ROLL CALL: 3. ANNOUNCEMENTS AND OPEN FORUM: 4. APPROVAL OF MINUTES: Regular Board of Trustees Meeting of February 26, 2002 5. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Approval of Bills - $1,432,397.88 B. Approval of Payroll for Pay Period Ending March 2, 2002 - $582,360.84 C. Change Orders: 1) Change Order # 2 - $2,690.28 — 2001 Water Main & Drainage Project— J. Congdon Sewer Service, Inc. - Revised Total Contract Amount - $137,151.28 D. Payouts: 1) Harbour Contractors, Inc. - Payout #13 - Municipal Complex Project - $604,288.12 2) Harbour Contractors, Inc. — Payout #14 — Library Building Project - $316,856.51 3) R. W. Dunteman Co. — Payout # 7 — 2001 Paving & Drainage Project - $43,990.23 4) Johnson Blacktop, Inc. — Payout #1 — 2001 Safety Pathway Project - $24,768.00 5) James J. Benes & Associates, Inc. — Payout #19 — 2001 Paving & Drainage Project - $187.55 6) James J. Benes & Associates, Inc. — Payout #5 — 2002 Paving Project - $661.58 7) Wiring Concepts, Inc. — Payout #3 — Fiber Optic Cable - $43,508.00 8) Layne- Western — Payout #1 & Final — Abandonment of Well #1 - $31,512.08 9) Earth Tech Inc. - Payout #20 — Municipal Complex Project - $7,623.21 10) Knoll, Inc. — Payout # 1 — Library Building Project - $69,624.34 E. Referrals: 1) Warner — 26 Baybrook Lane — Variation — Driveway Gates — Refer to Zoning Board of Appeals Meeting on April 2, 2002 2) Village of Oak Brook -Text Amendments to Title 14, Subdivision Regulations — Refer to Plan Commission Meeting of April 15, 2002 F. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1) Authorization to Issue a RFP for Radio - based, Automated Water Meter Reading Systems 2) Authorization to Issue a RFP for Moving Services - Municipal Complex Project 3) Authorization to Seek Bids for 2002 Micro - Surfacing Project G. Supplemental Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code — 2002 MFT Micro - Surfacing Project 6. ITEMS REMOVED FROM CONSENT AGENDA: 7. BOARD & COMMISSION RECOMMENDATIONS: A. Recommendation - Village of Oak Brook - Zoning Ordinance Review — Text Amendments - Title 13, Chapter 11 Signage and Chapter 2 Definitions 8. ACTIVE AGENDA (Items for Final Action): A. Appointments: None B. Ordinances & Resolutions: 1) A Resolution of the Village of Oak Brook, DuPage and Cook Counties, I1. to Participate in a State -Wide One -Call Notice System C. Award of Contracts: 1) 2002 Crack Sealing Project 9. INFORMATION & UPDATES: A. Village President B. Village Manager 10. DEPARTMENTAL REPORTS —LIAISON ASSIGNMENTS: Community Development Trustee Savino Finance & Purchasing President Bushy Library & Technology Trustee Korin Public Safety Trustee Caleel Engineering, Public Works & Safety Pathway System Trustee Miologos Sports Core, Community Events & Hotel, Convention Trustee Craig & Visitors Committee Village Clerk Clerk Gonnella 11. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated): A. Discussion - Library Meeting Room Policy B. Discussion — Adoption of Illinois Municipal League and Metropolitan Mayors Caucus Legislative Programs 12. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: 13. ADJOURNMENT: In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should contact Michael Crotty, the Village's ADA Coordinator, at (630) 990 -5738 as soon as possible before the meeting date. AG031202 -2