Agenda - 03/25/2003 - Board of TrusteesVILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING
TUESDAY, March 25, 2003 7:30 P.M.
AGENDA
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE:
2. ROLL CALL:
3. ANNOUNCEMENTS AND OPEN FORUM:
4. APPROVAL OF MINUTES:
Special Board of Trustees Meeting of March 5, 2003
Regular Board of Trustees Meeting of March 11, 2003
5. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Approval of Bills - $498,351.47
Significant items included above:
1) DuPage Water Commission - $169,250.78
2) Harbour Contractors, Inc. — Payout #25 - Municipal Complex Project - $75,521.66
3) Mid -State Surety— Payout #3 -Municipal Complex Project - $6,480.00
B. Approval of Payroll for Pay Period Ending March 15, 2003 - $471,526.31
C. Change Orders: None
D. Referrals:
1) Oak Brook Park District - 1450 Forest Gate Road — Request for Special Use Amendment -
Referral to the Plan Commission at their April 21, 2003 meeting and to the Zoning Board of
Appeals at their meeting of May 6, 2003
2) DuPage Forest Preserve District — 1717 Oak Brook Road (Peabody Mansion) — Request for
Special Use Amendment Referral to the Plan Commission at their April 21, 2003 meeting and to
the Zoning Board of Appeals at their meeting of May 6, 2003
E. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Snow Removal Services — Library
F. Accept and Place on File — Treasurer's Report of February 28, 2003
G. Waiver of Fees — Oak Brook Park District
H. Waiver of Fees — Forest Preserve District
I. Yorkshire Glen of Oak Brook Subdivision — Renaming to Tuscan Woods Subdivision and Rename
Glen Court to Tuscan Court
6. ITEMS REMOVED FROM CONSENT AGENDA:
7. BOARD & COMMISSION RECOMMENDATIONS: None
8. ACTIVE AGENDA (Items for Final Action):
A. Confirmation of Appointments:
1) Oak Brook Hotel, Convention and Visitors Committee
B. Ordinances & Resolutions:
1) A Resolution Authorizing Execution of Real Estate Sale Contract ( Lot 3 -- Sports
Core/Westchester Park Subdivision)
C. Award of Contracts:
1) Commercial Water Meter Testing, Repair & Replacement
2) Remove from the Table Parking & Security — Independence Day Celebration
3) Golf Course Commodities
4) Golf Maintenance Equipment
5) Integrated Video and Computer Systems — Police Department
D. Remove from the Table Change Order # 3- Municipal Complex Project - $35,000.00 - Earth Tech,
Inc. — Revised Total Contract Amount - $686,549.45
E. Remove from the Table - Earth Tech, Inc. — Payout #28 and 29 — Municipal Complex Project -
$8,567.56
F. Refinancing of Installment Contract for the Bath & Tennis Clubhouse Project
9. INFORMATION & UPDATES:
A. Village President
B. Village Manager
10. DEPARTMENTAL REPORTS: No Business
11. UNFINISHED AND NEW BUSINESS: For Discussion Only
A. Interim Financial Review
12. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
13. ADJOURN TO CLOSED MEETING — To consider litigation, when an action against, affecting or on
behalf of the Village has been filed and is pending before a court or administrative tribunal.
14. ADJOURNMENT:
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable
accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should
contact Michael Crotty, the Village's ADA Coordinator, at (630) 990 -5738 as soon as possible before the meeting date.
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