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Agenda - 04/10/2013 - Board of Trustees (2)Village of Oak Brook 1200 Oak Brook Road Oak Brook, IL 60523 -2255 Webshe wsysv.oak- brook.org Administration 630.368.5000 FAX 630.368.5045 Community Development 630.368.5101 FAX 630.368.5128 Engineering Department 630.368.5130 FAX 630.368.5128 Fire Department 630.368.5200 FAX 630.368.5251 Police Department 630.368.8700 FAX 630.368.8739 Public Works Department 630.368.5270 FAX 630.368.5295 Oak Brook Public Library 600 Oak Brook Road Oak Brook, IL 60523 -2200 630.368.7700 FAX 630.368.7704 Oak Brook Sports Core Bath & Tennis Club 700 Oak Brook Road Oak Brook, IL 60523 -4600 630.368.6420 FAX 630.368.6439 Golf Club 2606 York Road Oak Brook, IL 60523 -4602 630.368.6400 FAX 630.368.6419 J VILLAGE OF OAK BROOK 1200 OAK BROOK ROAD OAK BROOK, IL 60523 NOTICE OF SPECIAL MEETING OF THE BOARD OF TRUSTEES Date of Meeting: Wednesday, April 10, 2013 Time of Meeting: 7:00 p.m. Samuel E. Dean Board Room of the Butler Government Center 1200 Oak Brook Road AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. A. Proclamation — National Public Works Week B. Proclamation — National Police Week 4. 5. APPROVAL OF MINUTES A. Special Committee -of -the -Whole of March 11, 2013 B. Regular Board of Trustees Meeting of March 12, 2013 C. Executive Meeting Minutes of October 9, 2012 D. Executive Meeting Minutes of January 22, 2013 E. Executive Meeting Minutes of March 12, 2013 6. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending April 5, 2013 - $187,656.75 Aktipis/ Manzo : . Significant Items included in Above: 1) Holland & Knight, LLC - Legal Services — February, 2013 - $11,762.38 (FYI 3 — YTD - $21,568.26) 2) Seyfarth, Shaw, LLP — Legal Services — February, 2013 - $102.50 (FYI 3 — YTD - $1,468.30) TOTAL LEGAL BILLS PAID FOR 2013- $34,827.39 B. Approval of Payroll for Pay Period Ending March 30, 2013 - $628,547.74 C. Community Development Referrals 1) Aerotek and Parvin - Clauss Sign Co. — 903 Commerce Drive — Variation — Sign Regulations 2) Advocate Health and Hospital Corp. — 2025 Windsor Drive — Variation —Parking Regulations 3) Canterberry Lane Subdivision — 204 Canterberry Lane —Final Plat —Two Lot Subdivision D. Authorization to Seek Bids or Proposals or Negotiate Contracts 1) 2013 Street Improvement Project E. Budget Adjustments —NONE AT THIS TIME F. Ordinances & Resolutions l) RESOLUTION 2013- BD- F &P- RFP -EX -R -1255, A Resolution Accepting a Proposal and Authorizing the Execution of an Agreement with Selection Works, LLC for Testing Services 2) RESOLUTION 2013- ENG -WA- MAIN- AG -EX -R -1254, A Resolution Approving and Authorizing the Execution of a Professional Services Agreement for Engineering Services for the 2013 Water Main Project Aktipis/ Manzo May Moy Wolin Wolin Moy/Manzo /W olin/Yusuf Wolin 3) ORDINANCE 2013 - STRTSCP -COM -G -996, An Ordinance Amending the Village Code Concerning the Village Streetscape Committee Zannis 4) ORDINANCE 2013- LC- TA- CO- DR -C -G -997, An Ordinance Amending Sections 4 -2 -3, 4 -2 -4, and 4 -2 -5 of the Village Code of the Village of Oak Brook Relating to Wolin/ Taxicab Licenses Yusuf 7. ITEMS REMOVED FROM CONSENT AGENDA 8. BOARD & COMMISSION RECOMMENDATIONS A. SFERS Real Estate Corporation - Oak Brook Executive Plaza — 1211 — 1301 — 1315 22 "d Street — Variation — Parking Regulations May B. MTL Insurance Company — 1200 Jorie Blvd. — Variation — Parking Regulations May 9. UNFINISHED BUSINESS —NONE AT THIS TIME Y • . I 10. ACTIVEBUSINESS A. Confirmation of Appointments 1) Streetscape Committee Lalmalani B. Ordinances & Resolutions 1) RESOLUTION 2013- LEGAL -HM- TAX - LIT -EX -R -1257, A Resolution Approving Manzo/ a Legal Services Agreement for the Recovery of Unremitted Hotel Tax Revenue Zannis Due and Owing from Online Travel Companies C. Bryce Downey & Lenkov and SLEP Investigation - Discussion Zannis/ Aktipis 11. INFORMATION & UPDATES A. Village Manager B. Village Clerk C. Trustees D. Village Attorney E. Village President 12. ADJOURN TO CLOSED MEETING For the purpose of discussing (1) collective negotiating matters, (2) litigation matters, (3) appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public b ody, and (4) minutes of meetings lawfully closed under this act pursuant to section 2c(2), 2c(1), and 2c(21) of the Illinois Open Meetings Act, respectively 13. ADJOURNMENT VILLAGE OF OAK BROOK In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022 or for TDD response (630) 990 -2131 as soon as possible before the meeting date.