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Notices - 03/08/2005 - Board of Trusteesj Ir 8 � A GO gCF��UNTI \��\ Village of Oak Brook 1200 Oak Brook Road Oak Brook, IL 60523 -2255 Website www.oak - brook.org Administration 630.990.3000 FAX 630.990.0876 Community Development 630.990 3045 FAX 630.990.3985 Engineering Department 630 990.3010 FAX 630.990.3985 Fire Department 630.990.3040 FAX 630.990.2392 Police Department 630 990.2358 FAX 630.990.7484 Public Works Department 630.990.3044 FAX 630.472 0223 Oak Brook Public Library 600 Oak Brook Road Oak Brook, IL 60523 -2200 630.990.2222 FAX 630 990 4509 Oak Brook Sports Core Bath & Tennis Club 700 Oak Brook Road Oak Brook, IL 60523 -4600 630.990 3020 FAX 630.990.1002 Golf Club 2606 York Road Oak Brook, IL 60523 -4602 630.990.3032 FAX 630.990.0245 VILLAGE OF OAK BROOK 2005 ANNUAL NOTICE OF MEETINGS In compliance with the Open Meetings Act (Chapter 5, ILCS, Sec. 120/1, et seq.), listed below you will find the regular meeting dates for the Boards, Commissions, and Committees of the Village of Oak Brook for calendar year 2005. BOARD OF TRUSTEES: Meets on the second and fourth Tuesday of each month for Regular Board meetings and on the Monday immediately preceding the fourth Tuesday of each month as a Committee -of- the- Whole, at 7:30 P.M. in the Samuel E. Dean Board Room of the Butler Government Center, 1200 Oak Brook Road. PLAN COMMISSION: Meets on the third Monday of each month at 7:30 P.M. in the Samuel E. Dean Board Room of the Butler Government Center, 1200 Oak Brook Road. ZONING BOARD OF APPEALS: Meets on the first Tuesday of each month at 7:30 P.M. in the Samuel E. Dean Board Room of the Butler Government Center, 1200 Oak Brook Road. HOTEL, CONVENTION & VISITORS COMMITTEE: Meets on the first Thursday of each month at 2:00 P.M. in the Upper Level Conference Room of the Butler Government Center, 1200 Oak Brook Road. POLICE PENSION FUND: Meets Quarterly, beginning in January and on call as noticed in the Upper Level Conference Room of the Butler Government Center, 1200 Oak Brook Road. FIREFIGHTER'S PENSION FUND: Meets Quarterly, beginning in February and on call as noticed in the Upper Level Conference Room of the Butler Government Center, 1200 Oak Brook Road. FOREIGN FIRE INSURANCE TAX BOARD: Meets on call as noticed in the West Wing Training Room of the Butler Government Center, 1200 Oak Brook Road. LIBRARY COMMISSION: Meets every other month beginning in January on the third Tuesday at 7:30 p.m. in the Meeting Room at the Oak Brook Public Library, 600 Oak Brook Road. BOARD OF FIRE & POLICE COMMISSIONERS: Meets as needed. Notices are mailed. ELECTRICAL COMMISSION: Meets as needed. Notices are mailed. OAK BROOK SAFETY PATHWAY COMMITTEE: Meets January 12, April 13, July 6 and October 12, 2005 at 5:00 p.m. in the Upper Level Conference Room of the Butler Government Center at 1200 Oak Brook Road. AUTUMN FESTIVAL COMMITTEE: Meets the second Thursday of each month (January - October) or as needed at 7:00 p.m. at the Bath & Tennis Club, 800 Oak Brook Road. Closed Meetings that are held, other than as part of a Regular Meeting, are noticed separately. In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should contact Jeffrey Moline, Assistant Village Manager at (630) 990 -5738 as soon as possible before the meeting date. Ig website press yearly notice 12 -20 -04 /Q F Qp\ Village of 1200 Oak Brook Road Oak Brook, IL 05052-23-2255 Website www.oak- brook.org Administration 630 990 3000 FAX 630.990.0876 Community Development 630 990.3045 FAX 630.990.3985 Engineering Department 630.990.3010 FAX 630.990.3985 Fire Department 630.990.3040 FAX 630.990.2392 Police Department 630.990.2358 FAX 630.990.7484 Public Works Department 630.990.3044 FAX 630.472.0223 Oak Brook Public Library 600 Oak Brook Road Oak Brook, IL 60523 -2200 630.990.2222 FAX 630.990 4509 Oak Brook Sports Core Bath &'Tennis Club 700 Oak Brook Road Oak Brook, IL 60523 -4600 630.990.3020 FAX 630.990.1002 Golf Club 2606 York Road Oak Brook, IL 60523 -4602 630.990.3032 FAX 630.990.0245 VILLAGE OF OAK BROOK 1200 OAK BROOK ROAD OAK BROOK, IL 60523 NOTICE OF RESCHEDULED MEETING OF THE BOARD OF TRUSTEES Date of Meeting: March 8, 2005 Time of Meeting: 4:30 p.m. Samuel E. Dean Board Room of the Butler Government Center 1200 Oak Brook Road NOTICE IS HEREBY GIVEN that the Regularly Scheduled Meeting of March 8, 2005 at 7:30 p.m. has been RESCHEDULED to March 8, 2005 at 4:30 P. m. AGENDA Agenda following In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should contact Jeffrey Moline, Assistant Village Manager, at (630) 990 -5738 as soon as possible before the meeting date. VILLAGE OF OAK BROOK • G O CO U XI AO "CIO �i 1. CALL TO ORDER 2. ROLL CALL BOARD OF TRUSTEES MEETING SAMUEL E. DEAN BOARD ROOM BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630 - 990 -3000 REGULAR MEETING TUESDAY, MARCH 8, 2005 4:30 P.M. 3. PRESIDENT'S OPENING COMMENTS A. Review of recently adopted motions, ordinances and expenditures 4. RESIDENT /VISITOR COMMENT 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting of February 22, 2005 B. Special Board of Trustees Meeting of March 2, 2005 6. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending March 4, 2005 - $300,293.96 Significant Items included in Above: B. Approval of Payroll for Pay Period Ending February 26, 2005 - $588,099.62 C. Community Development Referrals 1) Villas of Oak Brook Subdivision — Preliminary Plat and Variation to the Subdivision Regulations - 2901 Oak Brook Road, 3111, 3113 and 3115 Meyers Road D. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1 _ \171 /1P RPQI1f1n +Inr+ Drninn+ a� ♦ Al t,V VTA1i LVIiULI1lVUll V111 ICJ I\/V�. 2) HVAC Screening Project 3) Deicer Salt E. Authorization to Hire, Promote or Reassign Duties of Village Employees 1) Part-time Document Imaging Clerk F. Budget Adjustments G. An Ordinance granting a variation to 814 Commerce, LLC to allow ninety -six (96) parking spaces in the front yard setback while maintaining a setback of thirty -five feet (35') along Commerce Drive H. An Ordinance Granting A Variation From The Provisions Of Section 13- 6C -3F(1) and 13- 6C -3F(3) of Title 13 ( "Zoning Regulations ") Of The Village Code Of The Village Of Oak Brook Relative To Front and Rear Yard Setback Requirements I. A Resolution Amending Resolution 2003 -SD -FP -EXI -R -826 and Approving the Final Plat of Subdivision Known as Zubi's Subdivision J. A Resolution Amending Resolution 2003 -SD -FP -EXI -R -827 and Approving the Final Plat of Resubdivision Known as Beard's Plat of Resubdivision K. An Ordinance Authorizing the Sale, Donation or Disposal of Certain Items of Personal Property by the Village of Oak Brook. L. An Ordinance Proposing Approval Of A Redevelopment Plan And Project For And Designating The Oak Brook Promenade Redevelopment Project Area, Adopting Tax Increment Allocation Financing Therefore, Creating An Interested Parties Registry, Convening A Joint Review Board And Calling A Public Hearing In Connection Therewith M. An Ordinance Authorizing Execution Of An Agreement For Enforcement Of Certain Traffic Regulations For Motor Vehicles In The Oak Brook Hills Road Homeowners Association In The Village Of Oak Brook 7. ITEMS REMOVED FROM CONSENT AGENDA 8. BOARD & COMMISSION RECOMMENDATIONS A. Oak Brook Promenade — 3001, 3003 & 3121 Butterfield Road — Final Plat, Map Amendment, Special Use, Text Amendments, Variations 9. UNFINISHED BUSINESS A. Confirmation of Appointments B. Ordinances & Resolutions C. Award of Contracts 1) 2005 Paving Project 2) Golf Course Commodities 3) Golf Course ?��la.ntenance Equ:pm„I t 4) Police Department Uniforms and Equipment D. Discussion of Indemnification of Employees, Officers and Commission /Committee Members E. Discussion and Adoption of the Ad Hoc Committee Report F. Discussion and Direction on the Rules of Conduct for Village Board Meetings Via Electronic Means G. Ratification of a Motion to Engage an Investigator for Review of Work of the Village Attorney as Outlined in Motion Passed by the Board of Trustees at their Meeting of March 2, 2005 H. Ratification of a Motion to Clarify Previous Motions Creating and Authorizing the Work of the Ad Hoc Audit Committee I. Ratification of a Motion to Direct the Village Attorney to Recuse Himself from any Further Issues Concerning Matters He or His Law Firm Have an Interest J. Veto by President Quinlan the Motion or Motions Passed by the Board of Trustees at their March 2, 2005 Special Meeting. K. Motion to Immediately Receive Explanation from Village Manager concerning Direction he Received from President Quinlan on March 2, 2005 in Regards to the Cancellation of the Special Meeting L. Motion to Review the Village Attorney's Action on March 2, 2005 for Refusing to Make Himself Available for the Special Board of Trustees Meeting 10. NEW BUSINESS A. Confirmation of Appointments 1) Oak Brook Hotel, Convention and Visitors Committee B. Ordinances & Resolutions C. Award of Contracts D. Authorization to Purchase 1) GIS Support Services 2) Service Agreement with 3M Library Systems E. Authorization to Direct Village Attorney to File Suit F. Verbatim Transcription of Closed Meeting Minutes of April 13, 2004 and May 25, 2004 G. Motion to Censure the Village President H. Motion to Appoint Legislative Counsel I. Motion to Temporarily Suspend Roberts Rules of Order J. First Motion to Provide Direction for James DeAno K. Second Motion to Provide Direction for James DeAno 11, 1NF0RMATTnN Rr TTPT)ATFC A. Village President B. Village Manager C. Village Clerk 12. ADJOURNMENT In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should contact Jeffrey Moline, Assistant Village Manager, at (630) 990 -5738 as soon as possible before the meeting date.