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Boards & Commissions Supporting Documents - 01/27/1998 - Board of Trustees0 IS Ir Ul U1 'd1 r-I A N M Ul O O OD O t71 N O O ri U1 r N O [[z�j N r) u1 r at tl1 M r-1 a1 ri ( Ill U CD rl O H (14 to in N N ` v) a W ,n H O ��ar7x+�a� �r tx rt; WaN y Q H HHHH [-1 QQ 0 Ul Ul tl1 N rrdl MrtUttpmHcgrf O O N N O(v)M rOOcD000U1 O O 000 OD 000 Ul Ul M M OOH MtnUlOUlr4tDr O O O O wIlla1 %DHooMtDAa14 O O tf1tnO mNrl U1 U r r tD tD N . r . M N . tD O r . M . O . N N 1.4 . 4 H . 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Police Pension Firefighters' Pension Health, Life, Vision, & Dental Insurance Social Security and Medicare Total Village Expenses Total Payroll 6,078.76 6,463.58 4,521.77 1 ,748.12 38,705.70 7,787.18 12,462.59 10,820.46 1,279.15 1,400.00 616.00 1,272.74 11,225.40 8,933.02 6,631.88 62,299.42 1 2,462.59 202,595.62 93,176.05 295,771.67 101,552.31 397,323.98 VILLAGE OF OAK BROOK QUA RTERL Y REPORT Department: Village Communications Center Quarter: Fourth 1897 Subject Calls for Service !727%% Police calls dispatched 2533 2592 -2% 10210 9973 Fire calls dispatched 413 230 44% 1146 836 EMS calls dispatched 266 279 -4% 988 958 3% Total calls dispatched 3212 3101 3% 12344 11767 4% j 911 calls received 2241 1665 25% 7917 5486 31% Radio Transmissions 175091 20959 -2%1 812761 87070 -796 Program Alarm Statistics afflft a �ZN17911 Burglar Alarms activated 563 628 - 12% 2411 2408 096 Fire Alarms activated 108 70 35% 320 262 18% Line Trouble Burglar Alarrr 41 24 41% 229 171 25% Billed Alarms 374 327 13% 1324 1182 11 % Alarm Tests - Working 929 3525 " Data not available in comparable format Program LEADS Entries ,,.� -.,, "0044-11 o sP Warrants 19 25 -32% 137 109 20% Missing Persons 2 7 -250% 9 13 -44% GanWParole Contacts 9 6 33% 47 48 2% Stolen Vehicles 4 5 -25% 21 27 -28% Stolen License Plates 7 6 14% 23 26 -13% Stolen Firearms 0 0 0% 2 2 0% Stolen Articles 17 29 -70% 267 120 55% Stolen Securities 0 0 0% 0 0 0% Stolen Boats 0 2 - 200% 0 2 -200% Total LEADS Entries 58 80 -38% 506 347 31% i �I s i n FIX sxr tr �1 � 1 �5 VILLA GE OF OAK BROOK f„ UARTERL Y REPORT C 1DEPAR FMENT: VILLAGE CON04UNICATIONS QUAR'T'ER: Fourth 1997 The following is a list of items that occurred during the fourth quarter of 1997: E ui anent modifications and imlRrovements e Received a new alarm board, manually entered all the information from the old alarm board to the new one (this includes businesses and residences, trouble, fire, burglar and hold up alarms). This alarm board will be installed some time in the early first quarter of 1998. Staf ing and Personnel v 2 Communications Operators have completed training and are now performing full dispatch duties. • A new Communications Operator has been hired, is undergoing training and will be performing full dispatch duties early in the first quarter of 1998. • Several Communications Operators received letters of thanks for jobs well done in reference to weather, power outages as well as assisting other towns. • 3 Communications Operators have completed Emergency Medical Dispatch training • QR 0 4 ao VILLAGE CAF OAK BROOK 1 200 OAK BROOK R0 All 0,AK BR0C)K, IL I_IN01S o052 1 4.'55 o',0 990-1000 MEMO January 22, 1998 TO: President Bushy and Board of Trustees FROM: Tom Hawk, Director of Community Development SUBJECT: Community Den opment Report - Fourth Quarter„ 1997 This report is the first Community Development Report. It is a consolidation of the Code Enforcement and Planning and Zoning Reports which previously have been submitted. This change reflects the organizational structure which has been in place for some time. Attached you will find the Code Enforcement Report which compiles the building permit and fire prevention statistics, and the Planning and Zoning Report with the status of all currently active petitions. The Planning and Zoning Report is different in that this report is a written narrative rather than a computer database generated report. When I am familiar with our new software, we will return to a computer generated report. Following are several items that I would like to bring to your attention- Code Enforcement 0 1997 building permit and inspection activities remain at levels consistent with recent history experience. • 22 new home permits and 2 new commercial structure permits were issued in 1997. The commercial structures are the Radiological Society of North America building at 820 Jorie Blvd. and a replacement parking structure at 814 Commerce. ♦ The Holiday Season Inspection Program resulted in over 2100 Fire Prevention Inspections of Assembly and Mercantile uses during the period from November 28, 1997 through December 24, 1997. -10 i? :w, ' -r i� ' ,-.�'� <x' ., u �r;},' s*`""''„" ""�.- E- •- a4!^°R"r'7'FS^>t'ir,+a aT`'"y `.'R^,•�ti�y �_� �nr _,. "j= +.. {a„ ., *,�.` -Yr �, ,„4r.. • January 22, 1998 Board of Trustees Community Development Quarterly Report Fourth Quarter 1997 Page Two Planning and Zoning �J + Comprehensive Plan and Zoning Ordinance Update. Work on this important project continued with the Plan Commission completing their review and recommendation. Work will continue in 1998 based on your direction. • Wireless Telecommunications The Cellular One proposal for 3702 York Road has been continued pending the development of a comprehensive Wireless Telecommunications Ordinance. This will be a priority project during the first half of 1998. ♦ Forest Gate Subdivision Development (Village Greens) Petitions for the development of the Village Greens property with 92 single family detached homes have been received. • 3824 York Road This is the site of the closed automotive service station on York Road at Oak Brook's southern boundary . We expect petitions for the redevelopment of this property in the coming weeks. Please call me if you would like any additional information. TRHIgp Attachment VILLAGE OF OAK BROOK QUARTERLY REPORT Department Fire and Community Development Quarterly Report, 4th Quarter, 1997 Activity, Building Department Activity Fire Prevention OCCUPANCIES INSPECTED 4th Qtr. 4th Qtr. % YTD YTD % Number of Permits 1997 1996 Change 1997 1996 Change New 6 5 20% 22 22 0 Home Permits 1 3 -67% 4 12 -67% Residential 58 37 57% 248 218 14% Alterations 1659 1847 -10% 2239 2492 • -10% New 0 0 0 2 2 0 Commercial Permits 17 11 55% 91 52 75% Commercial 73 69 6% 308 320 4% Alterations 6 6 0% 33 44 -25% Total 137 111 23% 580 562 3% Number of Permits 2666 2890 -8% 4748 5220 -9% Estimated - Construction 12,059,350 8,348,306 44% 54,380,694 58,095,331 -1% Value 2483 2689 -8% 3876 4074 -5% Total Fees Collected 95,071 87,134 9% 379,408 335,023 13% Activity Fire Prevention OCCUPANCIES INSPECTED 4th Qtr. 1997 4th Qtr. 1996 % Change YTD - `97 YTD - `96 % Change BUSINESS 106 121 -12% 480 675 -29% EDUCATIONAL 3 5 -40% 22 10 120% HEALTH CARE 1 3 -67% 4 12 -67% INDUSTRIAL 0 8 -800% 0 12 - 100% MERCANTILE 1659 1847 -10% 2239 2492 • -10% PLACE OF ASSEMBLY 854 880 -3% 1795 1853 -3% RESIDENTIAL (Hotels, O.B. Club) 17 11 55% 91 52 75% HOME SAFETY INSPECTIONS 6 0 600% 0 0 1 0% STORAGE 6 6 0% 33 44 -25% MISCELLANEOUS 14 9 56% 84 70 20% TOTAL 2666 2890 -8% 4748 5220 -9% TYPES OF INSPECTIONS REGULAR INSPECTIONS 2483 2689 -8% 3876 4074 -5% CALL -BACK INSPECTIONS 82 167 -.51% 519 1001 -48% OTHER INSPECTIONS 94 23 310% 331 93 256% COMPLAINTS ANSWERED 1 10 -90% 22 29 TOTAL 2660 2889 8% 4748 5197 -9% ENFORCEMENT DATA HAZARDS PERSONALLY ABATED 19 54 -65% 34 102 -67% VIOLATION ORDERS ISSUED 169 136 24% 663 580 14% VIO ORDERS COMPLIED WITH 19 34 -44% 151 261 -42% NO VIOLATIONS FOUND 2106 2493 -16% 3002 3352 -10% PUBLIC ED. (Audience reached) 300 200 50% 600 200 200% burrep doc revised 1/14/98 0 0 PLANNING AND ZONING STATUS REPORT FOURTH QUARTER - 1997 CURRENT ACTIVE PETITIONS Cellular One Teln- ommunications Facility at 2702 York Road The prop.,., o ,cro -cell facility at 3702 York Road has been continued by the Plan Commission. and Zoning Board of Appeals pending the development of a comprehensive ordinance for Wireless Telecommunication Facilities. Comprehensive Plan and Zon ing Ordinance Update for Commercial Zoning Districts This ongoing project is at a decision point in the process. The point meeting of the Board of Trustees and Plan Commission, informed the Board members of the Plan Commission's recommendations. Currently this project is awaiting your decision. Forest Gate Subdivision (Village Greens) We have received petitions from Callaghan Associates for the development of this property with ninety -two (92) single family detached homes in a "cluster design concept." This is a complex petition including Map and Text Amendments, Special Use, Plat approval, and various relief from the Zoning Ordinance, Subdivision Regulations, and other Village Codes. Earlier on your agenda you referred this petition to the Plan Commission for hearing on February 16, 1998, and to the Zoning Board of Appeals on March 3. 1998. Gianatasio -1006 35th Street - Assessment Plat and Rear Yard Setback Variation The Zoning Board of Appeals opened the Public. Hearing on this issue at their January 6, 1998, meeting and at the request of the petitioner continued the hearing to their February 3, 1998 meeting. Maltiotra -1501 Midwest Club Parkway - Variation. Berm Location This is the first request for a berm variation since the berm regulations were adopted in 1988. The Plan Comm,,ssion will be reviewing this request at their February 16, 1998 meeting Oak Brook Text Amendment - Residential Special Uses The Plan Commission recommended approval at their December 15,1997 meeting. The Zoning Board of Appeals public hearing was opened on January 6, 1998 and continued to February to allow evaluation of a question regarding the elimination of the "museums" Special Use raised by the Oak Brook Historical Society. January 22, 1998 Board of Trustees Planning and Zoning Status Report Fourth Quarter 1997 Page Two Oak Brook Work Proiect - Residential Struplure Heidi The Plan Commission reviewed and made a recornmendation at their January 19, 1998 meeting. The Zoning Board of Appeals will continue their discussion on February 3, 1998 Patmvito - 116 oak Brook Road - Variation, Rear Yard Setback The Zoning Board of Appeals will hold the public hearing on this request at their February 3, 1998 meeting. 4tILLAGE OF OAK BROOM ENGINEERING DEPARTMENT QUARTERLY REPORT OCTOBER - NOVEMBER - DECEMBER 1997 [DEVELOPMENTS Subdivision Status Celozzi Subdivision No construction work. Oak Brook Lakes Subdivision Awaiting re- submittals of corrected As- Builts. Westchester Park/SporM Core Subdivision Discussed plat concept with residents. I Page 1 of 1 Diepstra Subdivision Work accomplished through a permit. Restoration and "As- Builts" remaining. Sanctuary Subdivision Awaiting construction. Wegner Woods Resubdivision Work substantially completed. Restoration and "As- Builts ", remaining. Montalbano Builders, Inc. Sub'd (2 lot) Discussed submittals with applicant. McGoldrick's Resubdivi4svion Review continuing. Adams- Breakenridge Subdivision Review continuing. Gianatasio's Assessment Plat Plat submitted and under reviaw. PERMITS 1997 1996 This Quarter Year -To -Date This Quarter Year -To -Date Residential Building Permits Issued 8 26 5 23 Commercial Building Permits Worked On 12 15 9 19 Utility Permits Issued 8 28 11 31 Right -of -Way Permits Issued 8 43 5 29 Land Modification Permits Worked On 4 8 1 14 Water Service Requests Worked On 4 6 2 10 `l% M r w Lu U W Zm W W O ct UJ w �o 0 Z4 w' Wit Z a a LLJ Z � J a Y H OQ D Oo CL ow (w �; D .J V1 W 0 Q J H LL 4 U � c O C v e N p U Oj r rnN O � c L to a N N A c N Lo N O O) m N 01 O �' L 3 Q "= 9 U 3 a. � N p H "~' c is +: N N p o �'8°'3 Vi �. C} A� �o o as E O N c 1C a cco m r 'am E A C N N 8 8 ,a E C C 0 03 •l0 C V o W .00 or°- u>m m2� 3 na �0 '.228o2N h-d n¢ 4) o u) " E N 1° N O M o c o = 0 8 CL >°- m m iEry � 0 � r CO 9 C% U. U 1co cp ti % m ° U) co CI U m �M ° M �CO M v `o °) 0 ma �. t co N r M M co Q © N S is as I Ct U M 4) C4 Z F- r N r c0 * O O pp r r in U. r 7 60 tH coca �z a c �n Lo �� , � ED �, Q ao r r r r r r _ m N CL C E o p 0 0 p w cn a�i Ocop m c E o`_ m e c 0 V a o 0� o 2 �i Q. qo,- c 4� o)'; _ 8 4) ;, 'a as p8 CL 8'0 _" c 0 8'wU pp two wU ti ;w L) N N N N CD R a W Cm 2 U W Z m w Q Q z a. LL, L� p Z0 ix I W W �nZ_ d V Z �c W o� °ate M 0 Q � OO (L Ow WU) OD >F- W w a Q U V C �$ c a) r~ 0 M (n U. �1I C 1.W E c d) @ a f/1 O ° V- w c m c m o m a c rm m m �rn A CL _ � E 0 ° � E c CL 0 a v, U U U U N U U - C n o ti *' C O Ci CM r N a0 U- U m ca ti rn ❑a O v a ~ rn� r- M Q0 v co 0 1 r o r m n Ld 0 c U fa r r� a a ,a p °v � o m U. Z o a ov t7i o v $' c rn ». C N in N r � a� 8 N N N U C 0 c 6 m m ° ' ° o N ❑Ti o a Q E a� a O m w a �to a c Nc °w a m a� o o a n co c y o Vi a❑ ❑ a- d c o U a °0�' w rn �rn .- .. OwU J O w M M om v � LO N Q N��po � A 'O +' E E Q C �' .p W _E 3: W, .fl E X� O C a E N Q as i 0 t-- Oat Co rn° 0!' ao m v a raa i Village of Oak Brook Quarterly Report ]Department: Finance Quarter: Fourth, 1997 Fourth Quarter Highlights j • The 1998 Municipal Budget was completed this quarter. The Finance Department coordinated the financial aspects of the budget process, which involved coordinating the entering of all budget data into the new computer system, preparing all payroll projections, producing all of the spreadsheet information found in the budget document, and attending all budget meetings between the Village Manager and Department Heads. We have attempted to implement all of the suggestions received from the Government Finance Officers Association from our initial submission to the Distinguished Budget Awards Program. The 1998 Budget will again be submitted for consideration and hopefully we will be successful in receiving this recognition. • All department staff spent a great deal of time with training, parallel processes, and conversion to the new Pentamation software during the fourth quarter. The conversion went extremely well, and we are currently "live' with the payroll, accounts payable, budget, cash receipts, and general ledger applications. We anticipate bringing the remaining applications up prior to June 30, 1998. • All year -end payroll tax reporting has been completed. W -2s were issued to employees during the first week of January, 1998. • We completed the RFP process for auditing services for the 1997, 1998, and 4999 audit engagements. The firm of McGladrey & Pullen was selected as the new Village auditors. Preliminary fieldwork was held during the week of December 15, and final fieldwork is scheduled to begin on February 16, 1998. i D p c� o� m W 41 0 CA C" bi GD co O OR o w(A C4 4 CA) NW OOD N CA co OD (C) O o o N -4 0 0 0 (NSA N � + tri �► �► tO �1 C�1 -+ W fJD -► � CO CA V ��+ do ��p C7 •A o~i OND c�D CNI1 N -+ Cyl .p pp�� p�pp w ONO rP �D W W N .�+• W W p) V (A .00DD r%) W, mo w. w V o 'CO a O CO 00 m CA) V _ _ W W 'a) O O OD N b) p IV iD (lr cQ CD (A CAD O) N CA -A O OD O -+ O O'D -J ooCA •P 4A N �D N CO N Ul w 0 w s 40 G+s �3Nt •A aPOV -4OTt -y a 0 ..i 40 N j A N -0► 0 pWp W CA CO -► � OD (Dj NV O iv N CA W O N M-A N CO ° A w rr�v iV t�? v CA al CJ1 co C." co (n vl NO �p N co N N W A -4 W CD 40 N8 �s 4 Ul V O T N CA �C N =r O � a Fit ;* g 0 0 Q1 10 CD 0 o C � � rF a� _i e M4 0 M. N 0 3 o � a e 0 a IV 0 0 I J A +� -' r. W In N N to m N 3 ° f7 CD of t7 �cj Cn V W 0 q N N 0 _0 J (D y 3 .OND CA N a _w W o 3 N pVj ' W O o Oo w ... v v .GNi N c W � . 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A co ro W A W W (wJ1 to (On W� OD fco �p (O 07 V N W N V CA J 'V ~ J 0) (WJt 0 fNl� -+ W "tN V vi 4 ao N fV (on +Ln c0 (Vb W Q -4 � 0 � W 0 co 0 (J� N V 10 N im N CD A N *OD •� w W ' (n p W W v N N 0, w -� w 4�b _ (n co cN1i ~.► p N O (0 o A Cf W W N-4 (O -• 0NNW O V U1 r ° cn CA co co W W ((A O C© 0 O , O CJQ' O ts� 4A N -A (n C (n .A W f-n N ,.. OD 0 N 'd (n .P V CA W �(O GV W � N Ud'1 (Vp SOD c CL C N q � I J A +� -' N W In N N to N N W CD of N V �cj Cn V W 0 o V -+o ~ 0 -A J A IV W co a .OND CA A c _w W o (N11W► V N pVj ' W O o Oo w ... v cn iv a � . fA co ro W 7� W 0 A fco (n V W J c46D WNd 4A W A W 0) fV ,.tea V 0 c ( n 0 0 o N P V cn W cn W o -4 � 0 � W 0 co 0 (J� N V 10 N im N CD A N *OD •� w W ' (n p W W V N V co 0, GJ co -� w W W _ (n co cN1i ~.► W W W (0 o O cn aM A. CO O (A � Co Co N Co U1 r ° C7 o 00 v A WW c CL C N q � I J A +� -' 0 W In N O to C4 N CD of N V _.. 0 W (00 O W -+ �1 (O N O 6A - W +W N .0 (n C) .OND CA W N N N --� (n O? W QO3 V O � (0 cn iv a � . a ro 7� 0 4A fco 4A c R�. �' ..1 UNc 4 N W AN CO O - 0 fin' .. A Ul (J� N V 10 N im N CD A N *OD •� w W ' (n p W W V • C 0 0 C� O 4 co O 4i w 00 (0 K3 C7 8 0) J V A (WD cW0 CA pp iri -�J (Np OND w N N (n O (Vv V1 a (n (J7 W c CL C N q � �� ro m 0 r Ic �, � iv a � . a ro 7� fco ro c R�. m M ro O < a d C N a pl a 00A. � Village of Oak Brook 4 Fire Department 1212 Oak Brook Road, Oak Brook, Illinois 60523-2203 Fttltr ncy 911 Fire Administration: 630- 990 -3040 630- 990 -3045 FAX: 630-990-2392 VILLAGE OF OAK BROOK QUARTERLY REPORT DIRE DEPARTMENT 4th QUARTER, 1997 The following is a brief synopsis of fourth quarter and annual Fire Department activity statistics. Should you have more specific questions, please feel free to call me at the office or my home. Fourth Quarter Statistics During the fourth quarter, Oak Brook Fire Department responded to 288 fire /rescue* related emergency calls and 266 emergency medical calls. 'For purposes of reporting, emergency calls are divided into two primary categories - Fire and EMS. It should be noted that the Fire /rescue category represents not only fires, but also fire alarms, car accidents, natural gas leaks, hazardous materials incidents, confined space rescue, water rescue, etc. The most significant fire occurred in December at 510 Abbeywood Ct. Of the 53 random quality assurance, surveys which were sent to patients who were transported by our Oak Brook ambulances during the third quarter* * of 1997, 21 were returned. The overall service rating by respondents was 9.7 on a 10 point scale, with 10 representing the highest rating. There were numerous write -in comments about how kind and considerate the paramedics were. "Third Quarter results are reported in the fourth quarter due to respondent lag time. In the survey respondents are asked to rate the emergency medical service they received in the following six categories: ambulance response time, appearance, professionalism and courtesy of paramedics, quality of emergency medical care, and condition of ambulance /equipment. 1997 Annual Statistics For the entire year of 1997, Oak Brook Fire Department responded to 1021 fire /rescue * related emergency calls and 988 total emergency medical calls. Total emergency calls increased by 218 between 1996 and 1997. This represents an overall 11 % increase in emergency responses. A total of 19 students were certified in Cardiopulmonary Resuscitation (CPR). 0 /� Department: At ti.ntu i VILLAGE OF OAK BROOK QUARTERLY REPORT Fire & Community Development Quarterly Report: 4th Q.: 1997 Cmarnanow Uatliral Caruira Artivity. Fire Service + 1gavMWE tau A.L.S. Ambulance Calls 135 124 9% 469 447 5% B.L.S. Ambulance Calls 131 155 -15% 519 511 2% Mutual Aid Provided 20 20 0% 56 44 27% Mutual Aid Received 12 14 -14% 60 43 40% Response - Ambulance 1 3.71 266 4 -7% 3,751 3.8 .1 % -Avg Total E.M.S. Incidents 279 3% ;88F 958 3% Artivity. Fire Service 'Data Not Available Ar_tivity, Revenues + 1gavMWE tau Still Firs Calls 69 83 -17% 308 298 3% Full Still Fire Calls 90 70 29% 272 266 2% Box Alarms 32 15 113% 108 1 54 100% Extra Alarms 0 0 .7,5%1$ 0 2 •16% Ambulance Assist on Fire 97 62 56% 333 215 55% Dollar Loss - Fire S 172,375.00 $8,400.00 195`% $ 207,235.00 $ 187,320.00 11%j Avg Response Time- Fire 4.31 41 5%1 4.41 3.8 16% 23% Total Fire Incidents 288 230 25% 1021 833 'Data Not Available Ar_tivity, Revenues i + 1gavMWE Tollway 3,500.00 $ 8,450.00 59% $ 17,650.00 $ 39,700.00 •56% False Alarm $ 4,236.00 $ 1,400.00 2030 $ 12,246.00 $ 8,850.00 38% Ambulance $ 43,340.00 $ 58,261.00 -26% $ 197,010.00 $ 222,330.00 -11% Total Revenues $ 51,076.00 $ 68,111.00 .7,5%1$ 226,906.00 $ 270,880.00 •16% i 11 llmqp� T .t 77" gk; rye' ° Village of Oak Brook Quarterly Ree,O%rt [Department: Information Services and Purchasing Quarter: Fourth 1997 Activity: Purchasing Comparison of Department E menses and Cost Savings Purchasing Department Costs $306,779 $153,390 = Half of Tonal E - Program goal is for cost savings to equal at least 50% of Program costs Savings Wholly or Partially Attributably Purchasing Policies and Program Activities Total Vendor or Actual yew Expenses 1994 $117,750 1995 $59,889 1996 $63,995 1 997 $68,145 $306,779 $153,390 = Half of Tonal E - Program goal is for cost savings to equal at least 50% of Program costs Savings Wholly or Partially Attributably Purchasing Policies and Program Activities Vendor or Pectin m Description Department StatelCounty Sid Date Net Savings 1884 Total $ 87,512 I"S Total $ 132,299 1898 T ®tai $ 388,364 1997 Golf carts (4 yrs) Golf Boylan Sales - Yamaha (bid) 3126/96 $ 17,011 2,610 yyarter meters Public Works Water Pro (new sole source) 1/14/97 $ SqL%xls (2) Police Anderson Brothers (Sub. Purch Coop. bid) 1/14197 $ 2.440 $ 2,627 Detective van Poke Royal Gate Dodge (State bid) 1114/97 Wad -1997 project Engineering V'ran (bid) 1/15/97 2/26191 $ $ 38,408 199,655 Paving -1997 project Engineering Cabaghan (bid) 3111/97 $ 4,900 Cart path paving C�otf Course Meyer Paving (bid) 3117197 $ 437 Green covers Goff Course Lesco (quote) MkIwest Tar Sealer (bid) 3/26/97 $ 15,979 Crack sealing - 1997 project Engineenng Golf Course Martin, Illinois Lawn (bid) 3/26197 $ 1,834 Grounds mower Police Muffs* vendors (bid) 5/13197 $ 3,000 Uniforms Herbicide Public Works Consery FS (tag -along w/ S C bid) 6913197 $ 149 Compensation study Administration Hay Managemern Consultants (proposal) 9/1/97 $ 2,000 Ambulance Fire Foster Coach Safes (bid) 397 $ 986 $ $ 775 325 Workstaban furniture Engineering Hendncksen & Co (bid) 9/10197 Network KmWnent Information Services Xyplex (quote) 10/15/97 $ 362 Fire Fire Hon (State bed) 10/21/97 10121/97 $ 849 Fury t xe Fire Haskell (State bid) 12/31/97 $ 680 Pagers All Anencen Paging (quote) ElectriC4 Golf Glenview Utility Bill Auditors (Proposal) 12131197 $ 1,352 To 8V $ 296,379 REPORTSS.XLS KApff Gross Savings $ 904,554 2298 Half of Purchasing Department Expenses $ 153,390 1035 AM Net Savings $ 751,165 Village of Oak Brook Quarterly Report • Department: Information Services Quarter: Fourth, 1997 and Purchasing Activity: Infornreation Services Departmental Activities r �eeeeeser ,��eeen��r�rern�n�vere� inirr�r•e Project G2uarterly Activity r i irm File conversion Files from our previous Mawitter financial software system are being converted to the current Pentamation format. Firehouse software This software replaces an older custom system, which only rar► on older PC's and was becoming very difficult to support. Implementation began on the software and department server. Staff training Training on the MS -Office suite of applications continues in -house by a training consultant as- needed. Training on the Pentamation and Smyth System software modules is provided by the respective companies, both in -house and at company locations. Web site creation Interviews with design firms were held in October. Tech Team staff is developing the website content. Wide area network Village staff located in outlying buildings are added to the network. 1NFOSYS1SWus.doc 01/22!'98 4 :49 PM __ •« -...., '�..^�_,�„�"»^,^�r�, .H _ n, i ��.; i`sz.� iti' �.,�P a..Y w,',tc1� 5 '?'" . ,Pr r. ,t ,,r.n�� ">° au.x'� a T77 0 OAK BROOK PUBLIC LIBRARY 1112 OAK BROOK ROAD OAK BROOK, ILLINOIS 60521 -2272 PHONE. 630 990.2222 FAX: 63C 990 -0170 QUARTERLY REPORT Fourth Quarter, 1997 Fourth quarter and Annual statistics are attached. Fourth Quarter activities include • Staff began placing "holds" electronically outside our automation cluster. • Bibliographies were prepared assisting for customers' convenience on materials available in the OBPL collection: 1. Large Print Books (RUS) 2. Asian, Middle Eastern, and Indian Literature (YS) 3. African- American Literature (YS) 4. Survival Stories (YS) 5. Aztec, Inca and Maya Resources (YS) 6. Beginning Chapter Books for Children (YS) 7 Native American Resources (YS) 8. Historical Fiction through the American Revolution and Independence (YS) 9. Immigrants (YS) 10. Popular Mystery Authors (RUS) 11. Books on CD (RUS) 12 Star Wars (RUS) 13. Kid Videos (YS) 14 Videos (RUS) 15. Christmas Traditions Around the World (YS) 16. Grimm's Fairy Tales (YS) 17 YS Fantasy Fiction 18 Mythology (YS) 19 YS Science Fiction 20 YS Time Travel • Staff taught volunteers to use the barcode duplicator to replace barcodes on the backs of books properly placed for self - checkout which will be available in the new Library building This project is expected to last throughout 1998. • Staff coordinated multiple interlibrary loans to provide copies of all books used by the Women's Club Book discussion group. • The Display Case featured the Ingrisano Crystal Beer Stein collection, the Pritzel Vintage Writing Tools and Inkwells collection and a St. Nicholas & Hanukah display featuring items loaned by several Village families. • The Chicago Wolves "Read to Succeed" program returned for its second year. X11 77, xstq`A - w xu�j! , roc �, �� t "�i`�i. t�� a :dry,i�,t ..r�. f „�y,= ��', „ `�„' 3' ��c� =s � � s"� �l� 5r� ✓, �� ', '� t� � •� • Staff began using "First Search , an electronic resource funded for Illinois public libraries by the Secretary of State's office to fill requests for photocopied articles. • All professional personnel attended at least one continuing education seminar during the quarter. • Most of the needed procedural changes to accommodate the Dynix automation system have been identified and addressed. Staff has become comfortable with the migration. Statistics formatting still needs to be addressed. • During the holiday season, video circulation soared and book circulation fell. • "Revealing Renoir Portraits' and "Fright Night” were two of thirty -four programs offered during the quarter which drew an attendance of 520 people. • Oak Brook Library Foundation organizers met to develop bylaws ior this PC;tential association. • Volunteers donated 103 hours of service to the Library during October, November and December. Tasks performed included barcode replacement, book repair, materials processing, shelf maintenance and project preparation for youth programs. ie'n r. - '" _•_• __� - - �-- -"". -. , � „- _ , .. '�'t„�j A'"r''r�s "o rW� ''+ski � "� A..�� ^3w� •`C.'^,- .1 ,,,,,. � 9i s .. -.r„t :. �iT� -' r < � .. . ., 'Au „- 1 M6, Oak Bra Public Library Activity Data 9711986 Oak Brook Public Library Activity Data - 1997/1996 41h Qtr.'97 1997 YTD 4th Qtr.'96 1996 YTD 4th Qtr. YTD 015101 - Circulation *Total Gen. Nonfiction 2722 10986 2573 10086 5.8% 8.9% *Total Gen. Fiction 2214 9767 2791 11033 -20.7% -11.5% *Total Juv. Nonfiction 1193 6421 1504 7220 - 20.7% -11.1% *Total Juv. Fiction 2312 14051 2524 12669 -8.4% 10.9% *Total Nonbook Ciro. 1463 5340 1114 4068 31.3% 31.3% tal Circulation 9904 46555 10506 45076 -5.7% 33% r*Av. Dly. Circulation 113.8 137.0 120.8 137.4 -5.7% -0.3% 101 - Borrower's Cards Issued tal Resident 103 629 185 768 -44.3% -18.1% *Total NR 12 44 11 43 9.1% 2.3% *Total Cards Issued 115 673 196 811 -41.3% -17.0% *Total Cardholders 6101 5869 4.0% 015201 - Newly Processed Materials *Gen. Nonfiction 'Total 135 1264 138 1308 -2.2% -3.4% *Gen. Ref. a otal 321 975 131 598 145.0% 63.0% *Gen. Fiction Total 110 694 111 623 -0.9% 11.4% *Juv. Nonfiction Total 159 665 69 772 130.4% - 13.9% *Juv. Ref. Total 14 166 40 119 -65.0% 39,5% *Juv. Fiction Total 256 1052 148 989 73.0% 6.4% *Nonbook Total 282 725 55 325 412.7% 123.1% *Newly processed total 1277 5541 692 4734 84.5% 17.0% *Items reclassified 92 962 91 602 1.1% 59.8% `Total Withdrawn 524 1133 704 2169 -25.6% -47.8% *OBPL Genera!( #Items) 24611 21665 13.6% *OBPL Juvenile( #Items) 20038 18576 7.9% *OBPL Total Items 44649 40241 11.0% 0153011015401 - Reference Transactions `Directional 1389 5255 1458 4854 -47% 8.3% 1907 8b22 1922 6327 -0.8% 36.3% *Total Transactions 3296 13877 3380 11181 -2.5% 24.1% 1*Reference *Av. Dly. Transactions 37.9 40.8 38.9 34.1 -2.5% 19.7% 015301/015401 -Programs *# Program seas. offered 34 100 20 78 70.0% 28.2% *# Attendees 520 1401 206 900 152.4% 55.7% Department: ProurantlSublect Police Crime Statistics ! I ' � auarter: FOURTH 97 •. .� \ \i \ \ \\ ` J ♦ :'. ,ti \��` >> \ • a ♦. ♦ •. yNi Total Criminal Offenses 327 345 -5%, IliAi1 1258 1l/MIYYilM 1344 -6% MurderiVokwary Manslaughter 0 0 0% 0 0 0% Criminal Sexual Assault 1 0 100% 2 1 100% Robbery 2 1 100% 9 5 80% A ravated AssaultiBatter 10 22 -55% 55 51 8 Burglaryffireaking & Entering 9 5 80% 51 29 76% Theft 173 188 •8% 700 684 2% Motor Vehicle Theft 2 13 -85% 18 36 -50% Arson 0 0 0% 0 2 -200% Other Criminal Offenses 130 116 12% 422 536 -21 Criminal Arrests 97 100 -3% 361 335 8% Criminal Offenses Solved 210 226 -7% 791 859 -8% Juvenile Contacts 72 _ 62 16% 261 205 27% Village Ordinance Arrests 40 45 -11% 179 217 -18% Property Re erred Stolen $592,459 $493,360 20% $1,638,007 $1,544,875 6% Property Recovered $135,469 $58,103 133% $329,824 $233,547 41% ,Property Dam ed $51;575 512,199 32396 $97,211 $108,838 •1196 ProaramiSubiiect Traffic Statistics Total Accidents 373 443 -16% 1320 1111 19% Hazardous Movi2q Violations 886 992 -11% 4001 4311 7% D.U.I. Arrests 17 21 -19% 70 66 6% Warni2qs 1 3391 191 78% 1 1206 1093 10% LWritten ParkingTickets 695 889 •22% 2821 2999 •6% 4 w a PraramlSuhimet! Duman (COUNTY -WIDE) \ \\ • L L . ; \` • L •L�• \L�\•�l�y.� • \ ` ` LLL�j�[}`r�,j "]�� .. `T'l if�ll�T}'•�T"R'' `• \`1'\ \ \L.\ \L ,• \• \\` \L;�r •L\ % • ` \`, L`, �� • • L L,v ti • • i\ i .�/( r. l � •L DuMe - Cases Initiated 52 38 37% 190 222 -14% DuMe - Drug Seizures 53 52 2% 218 282 -23% OuM - Arrests 36 38 .5% 133 158 .16% DuMe - Weapons Seized 2 1 100% 26 33 -21% DuMe - Vehicles Seized 10 3 233% 47 27 74% Dube - Value of Drugs Seized $4.8,936 $372,338 21%, $3,685,871 $4,559,665 -19' ProarannlSubiiect Public RelationslCrime Prevention (COUNTY -WIDE) \ \ \`�•L �\ \ _ ti<L• L . • . • �� L \�L L � •, LL O4' \L•L \ �' \ OL\•\` LL • �i L L • L L L}\ JL�]]yy,y��'' L\ L+'� L � L \L \ \V \•LL ,��, \�L \•\+. O.L. \ \�7Y11� \ Li\ \l�•L ` L L \L• �,�`��` ;\ \L•LL • �\`: \� \L ••LL .,\�•L �L ..�;•Y• \L. LV ~ti 1L i LL L� \�Ly� #'i,��,r[ l � •L School Presentations (Hours) 34 33 3% 96 89 8% Attendance - School Presentations 908 952 .5% 2654 2427 9 CGmmunity Presentations (Hours) 20 15 33 126 67 88 Attendance- Community Presentations 220 240 -8% 1315 750 75 S eaal Events 7 5 40 22 18 22 Association Meeting! 4 9 -56% 34 50 -32% Training Hours - Professional Skills 520 600 -13% 1636 1200 36 Training Hours - In House 296 339 -13% 393 762 -48% Training Hours - Required Operational 663 281 136 892 1064 -16% Total Personnel Hours in Training 1479 1220 21%, 2921 3026 4% T a "� 71 VILLAGE OF OAK BROOKIPOLICE DEPARTMENT FOURTH QUARTER REPORT 1997 CRIME STATISTICS: The Oak Brook Police Department has recovered four (4) weapons: 2 of them were recovered during traffic stops. One was a loaded 9mm and the other a stun gun. The other 2 were recovered during retail theft arrests One of those was a loaded 9mm and the other a loaded 357 The Oak Brook Police Department cleared two separate incidents of robbery in the shopping center were purses were taken from female victims. Both were. discovered, after intense investigations, to be false allegations and charges of filling a false police report were brought against both subjects. A warrant was obtained for a subject charged with embezzlement of $43,500. The increase in Property Reported Stolen is due to two burglaries that occurred in the fourth quarter of 1997 and $298,855 worth of jewelry, furs and gold coins were t -tken. The property recovered from these burglaries was $51,000 which resulted in the increase in property recovered. CRIME PREVENTION I PUBLIC RELATIONS: For the first time, the Oak Brook Police Department joined with the Villages of Clarendon Hills, Hinsdale, Burr Ridge and Willowbrook to develop a Red Ribbon Week Kick -Off on October 19th, held in Clarendon Hills Park The Oak Brook Police Department and Butler School District #53 once again joined together to celebrate Red Ribbon Week, October 200' through October 241h. Each child in the district received a red ribbon gift for every day of this week. This year's theme was "WORKING TOWARD A DRUG FREE COMMUNITY." Ofc. Nugent, Mucha and Mario once again participated in the Forest Glen Subdivision Halloween Parade providing a parade escort and participating in games. The Crime Prevention Unit Fingerprinted over 500 hundred children at "Camp -O- Rama" held on the polo fields and at Nordstrom Family Night. QUARTERLY REPORT Department: Public Works r� �J Pro. No. Program /Description: 4th Qtr. 1997 1 4th Qtr. 1995 1 % Change 3201 Buildings & Grounds Work Orders Processed 33 50 -34% 3301 Street Maintenance Pavement Utility Cuts Repaired 0 0 1548 Asphalt Placed (tons) 75.41 66.6 13% Stone Placed ( 'Lons) 0 0 Concrete Placed (yds.) 0 16.5 - 100% Spoil Hauled (yds.) 345 592 -42% Street Sweeping (lane miles) 241 68 254% 3302 Traffic & Lighting Maintenance Street Lights Repaired 23 15 53% Street Signs /Markers Repaired 25 21 19% Pavement Markings Placed (I.f) - 58,963 - 100% 3303 Snow Removal Snow /Ice Events 8 10 -20% De -icer Salt Spread (tons) 453 492 -8% Regular Man -hours Required 99.5 158 -37 %' O T. Man -hours Required 319.51 303 5 / 3304 Drainage Maintenance Street Inlets Cleaned 91 0 Street Inlets Repaired 0 _ 0 Street Inlets Replaced 1 6 Roadway Swales Reshaped (I-f.) 180 0 3305 Forestry Trees Pruned 0 0 Trees Removed 2 13 -85% Trees Planted 11 21 Weed Violations Reported 0 0 Leaves Hauled (yds.) 4907 4695 5% Leaves - Rey Man -hours Required 1488 1548 -4% Leaves - 03 Man -hours Required 271.5 162 68% 3306 Safety Pathways Screenings Placed (tons) 0 - Asphalt Placed (tons) 01 0 Quarter: Fourth 1997 YTD YTD % 1997 1 1996 Change 184 1721 7% 18 0 84% 261.5 649.3 -60% 507.6 379.6 34% 14.08 30.75 -54% 16051 1548 4% 16781 1085 55% 1641 89 84% 178 180 -1% 16,423 58,963 -72% 23 26 -12% 1510 1331 13% dAO� C d.AR 1% (a) (b) (C) (d) (e) i _ I 4th Qtr, 4th Qtr. % `ri77 YTO "l° Pro. No. Pro ram /Description: 1997 1996 Chan a 1997 1996 Chan +s 3401 lGarage 3501 Water Water Pumped (mil gals.) Vehicle /Equip. Repaired (routine) 43 40 8% High Day Pumpage (mil. gals.) 206 -� 150 �. 37°% Low Day Pumpage (mil gals) Vehicle/Equip. Reparied (demand) 248 201 23% 845 869 -3% Fuel Used (gals.) 19,394 20,136 4% 76,977 80,454 -4% 3501 Water 1342 Water Pumped (mil gals.) 291.9 274.2 6% 7% High Day Pumpage (mil. gals.) 5.88 4.75 24% Low Day Pumpage (mil gals) 2.4 2.19 10% Average Day Pumpage (mil gals.) 3.17 2.98 6% Water Main Breaks Repaired 21 19 11% Hydrants Repaired 2 1 Hydrants Replaced 2 1 -17% Valves Repaired 2 1 582 Valves Replaced 0 0 1500 Valves Exercised 0 43 -100°% New Water Meters Installed 18 12 50% Water Meters Replaced ' 20 298 Service Calls (customer visits) 459 275 67% 1342 1350 _1°% 8.58 8.05 7% 2.21 2.19 1''% 3.67 3.67 0% 61 50 22°% 6 6 0% 3 6 5 7 0 526 _5 631 -17% 68 41 66% 582 465 25% 1744 1500 16°% COMMENTS OF SPECIFIC PROJECTS AND WORK ACTIVITIES (a) With the aggressive roadway reconstruction and rehabilitation programs, the need for asphalt for repairs and pot holes decreases significantly (b) Less repair work on concrete streets was required during the year. (c) Increase in mileage due to good weather conditions allowing unto start earlier. (d) This'number is mainly a result of bulb outages, and therefore, can change dramatically from year to year (e) As with asphalt usage, in-house striping has been dramatically reduced due to the pavement projects which include pavement striping, (f) This increase was due to the extremely late "leaf fall' which necessitated working more weekends than normal (g) Most of the tonnage in 1996 was attributed to converting stone pathways to asphalt. (h) Most of this increase is due to new water meters being installed in the Berkshire "townhouse" development on Meyers Road in Oakbrook Terrace. UPCOMING ACTIVITIES FOR THE 1st QUARTER Obviously personnel will still be heavily engaged in snow /ice control and the repair of water main breaks, Additionally, we will start up our annual water meter replacement program wherein meters 10 years and older are replaced with new meters. Pending Board approval, new contracts will be negotiated for landscape, tree pruning, and janitorial services as well as traffic signal /street light repair services. The new boardroom furniture and carpeting will also be installed. gr4th97 As 'h) f I g g 9 n JZ" `o w V C � d NN a n � p a • ro o, N i 1 d 1 � a ' � n i `O hi V CL t►t�f t� C5,: rm O o rm 0 0 �� im r _ o x� r y i^ a > R` -`yr,. • ° a� ,,......++ y ,yypn� m i VILLAGE OF OAK BROOK RISK MANAGEMENT QUARTERLY REPORT - FOURTH QUARTER -1997 The attached represents the fourth quarter Risk Management Report pertaining to the Village's workers compensation, third -party liability, and property /casualty insurance claims and their costs, summarizing activity from October 1, 1997 through December 31, 1997. The report has eleven (11) headings, or columns, of information - the definitions of each of the headings are presented ielow: 1. Claim Type - The type of claim incurred. 2. Open Claims - Number of on -going claims as of the start of the quarter. 3. New Claims This Quarter - New claims that occurred during the quarter. 4. lowed Claims - On -going claims closed out during the quarter. 5. Total Active Claims as of Dece..r -ber 31 1997 - Number of New and Open Claims added together, with Closed Claims subtracted. 6. Amount Paid to Date (Ail Active Claims) - The cumulative amount of expenses paid to date for active claims. Expenses include medical expenses, legal costs, value of destroyed vehicle, court reporter costs, etc. 7. Outstanding F3gservgs(All Active Qljm-Q - Dollars set aside as a reserve for anticipated /potential expenses and /or settlements. 8. Total Experience (All Active Claims) - Sum of Amounts Paid to Date and Outstanding Reserves (C"nlumns 6 and 7) for all active claims added together. 9. Less Occurrence Deductible on Exl2erience - The total deductible amount that will be billed to the Village. 10. , Less Losses Excess of Spec ific Retention - The amount that individual losses exceed IRMA's retention level with specific excess insurance. 11. Total Aggregate Experience - Total Experience minus Less Occurrence Deductibles and Less Losses Excess of Specific Retention - Based on current reserves, this is the amount that could ultimately be paid out of IRMA's Loss Fund. rmgi2 0 r h C rD iD 5 h ..r 0 uc 0 h 0 ro 0 CD a CL d D� .p C -4 rr o con � p o A M p x � /C/t�7 �. / y, �V Q. M h � V � A fD u `u �c ti li b'S b*. N W .A v ►� W � �J O Q1 W boi fA fA ON 10 81 000% ON 00 OR C> 0 00 w Q 0.,,0 N vv r..+ C o � > ran n 0 -0 C4 d M M n �D 'y a cn p � o -' o ►-• n a v► O A C � � r Oo O N N w O N Cn C N A I s � d n W © o a a a at cr\ v En M tA I 4 b9 69 � dry Et9 I 0 1 0 ►- tNii N w � n V V V V V N b 000 O .ONi�p O N NQ O $ O W $ ® 0000 +' b 69 69 O uj two � � r W tJ $-,1% 0 � -4 C7 r _ 00 o „LA n N 'oCW� N r ON N bo 69 bRi bh 69 69 b9 69 _ rte., ON � Q a rr v 00 O� $ v� � O C ► v� v �a C� $ $ v 00 $ 000 . 7C C) > r1 /� C) wz CA �r �r 0 rf M D Z M b H 77 7, "'1 1111 11111 7, -77 7 Village of Oak Brook Oak Brook Bath and Tennis Club Fourth Quarter 1997 Report Activity: Clubhouse Events IV Urp"d, Civic Functions 35 23 52% 111 1 73 52% Corporate Events 15 17 <12%> 30 30 0% Showers/ Rehearsals 1 2 <100%> 10 i� 1 11 <9%> Weddings 8 8 0% 43 33 30% . A nniversary Parties 0 0 0% 3 6 <5%> Birthday Parties 1 0 100% 10 14 <29%> Bar-Mitzvah Parties 0 0 0% 0 1 <100%> Retirement Parties 0 0 0% 0 2 <200%> Member Events 4 4 0% 44 42 4% Misc. Private Parties 2 6 <67%> 9 29 <69%> Golf Outings 0 0 0% 6 6 0% Christening Parties 0 1 <100%> 1 3 <67%> Misc. Banquets 0 0 0% 3 3 0% Off Premise Catering 7 5 4% 15 15 0/ 0 �b Graduation Parties 0 0 0% 2 1 100% Funeral Luncheons 0 0 0 0/ /0 0 0 0% ,Total Events 73 66 11% 1 287 269 7% The clubhouse usage continues to increase steadily with an 11 % increase for this quarter and a 7% increase year-to-date. The two important event categories enjoying significant increases are our Civic Functions and our Weddings. Also during this quarter our swimming pools were winterized and the planning for the new poolside BBQ and clubhouse/ lockeroom improvements was begun. F� E '£ _ � � � �, M .h �iM ,. A4 �w, Y ,r =,: r"'"'•�rn� °.. -fm,.r .`4 'R�,.^- 1`�`'r��.. ,t',2{i it ^��`a "A�_�<e"��''� � C 2606 FORK ROAI? OAK BROOK, ILLINOIS 60521 - 2227 Village of Oak Brook Oak Brook Golf Club Quarterly Report - 4th Qtr., 1997 The statistical information attached reflects rounds of golf and revenue generated from five of the six operational areas of the golf course (the maintenance operation does not generate revenue). A comparison to 1996 is alp,) shown for your information. The golf course routinely uses the $/RD statistic to gauge the effectiveness of pricing decisions and program changes while eliminating poor weather conditions as a factor. The attached information reflects a good weather year for the golf course. In comparison to 1996, rounds of golf are up 12 %. The S% increase in greens fee revenue per round of golf is consistent with the rate increase. Using the $/RU statistic, most of the price increases for 1997 were passed through to the customers without a decrease in activity attributable to the price change. Y 'C3 o LL c W r N t� N a i,1 r N r r pp rte - tV N 'ct �y A t 649- 69 N :3 �% c~o N coo r co a L6 to tV t6 c+') r UFl 69 69 f� bf3 N aR 00 'Q � ono .� CO r- SOD M e- r N C) th co N trio- 0ia G O O O d M Q 0000 N_ _- Cl CO M N Id r OD C wU- L lrA N .= Ili y. ti © (Ua 69 (a � 6F! bFf N � � tO V-- o , Y N �j � 0) O N M tV r r IPj h M N c 8 N r N !04 r �- r s. 0c0 ~ N Y 'C3 o LL c W r N t� N a .� r }w"S,,';��,#s%'° n � ., '" � ' _ xis L -'S c ,,+nny�,. ;'P�`ta ;, r ;' � +�* . 'y.;F� +�...^ ^••°r°F � s "t A s't+ � , i a�� per � ,. � y ,sU y g O � G eQUtl71 VILLAGE OF OAK BROOK PIIONE 6 30 x)1)0- ;000 F \ \ 6 its 000-0876 VILLAGE CLERIC'S QUARTERLY REPORT 4'b Quarter 1997 • Licensing: With the new Tobacco Product License ordinance in place, there has been an increase in the number of over- the - counter locations licensed within the Village due to the popularity of cigar smoking. The number of vending machines has decreased from seventeen licensed last year to twelve this year. This is due, in part, to our ordinance requirement of a location and locking device of these machines within an establishment. Taxi cab driver license applicants have increased with the second cab company licensed in Oak Brook. The report does not indicate this due to the eight week process of our criminal background check with the Illinois State Police. Applicant fees are required at the beginning of the process and then issued a license if all requirements are met according to our Village ordinance. • Recodification: Staff is near completion of comprehensive revisions to Chapter 12, Public Works, of our Village Code. Staff will further incorporate the new storm water ordinance from Du Page County into our Village Code. Upon the completion of these two Chapters, we will begin the process of recodifying our Village Code to an 8 % by 11" Code Book. VILLAGE OF OAK BROOK QUARTERLY REPORT Department Village Clerk Quarter: 4th 1997 4th Otr 1997 4th Otr 1996 % change YTD 1997 YTO 1996 % changes Doc. Disposal -cubic ft. 14 10 40% 148 129 15% FOI Requests 39 31 26% 151 163 -7°16 FOI Hours Utilized 115 87 32% 592 389 52°X° Copy Fees for FOI's $104.45 $97.30 7% $448.29 $319.99 40°x6 Microfilm Costs $12,964.27 $11,711.45 11% $16,052.52 $19,853.20 -19% Documents Filmed 262,584 232,453 13% 313,901 397,064 -21%. Recorded Documents 12 1 1100% 34 32 6% Recording Fees $276.00 $15.00 1740% $666.00 $748.00 -11% Official Files Created 9 17 -47% 85 90 -6% Liquor License issued 4 3 33% 32 31 3% Liquor License Fees $1,692.00 $2,250.00 -25%- $76,917.00 $72,000.00 7% Raffle License Issued 3 1 200% 11 5 120% Raffle License Fee $30.00 $10.00 200% $110.00 $50.00 120% Scavenger License 0 0 0% 2 3 -33% Scavenger Lic. Fees $0.00 $0.00 0% $0.00 $1,500.00 -100% Taxi Cab Co. License 0 0 0% 2 1 100% Taxi Cab. Co. Lic. Fees $0.00 $0.00 0% $400.00 $200.00 100% Taxi Driver Lic. Issued 10 4 150% 61 63 -336 Taxi Driver Lic. Fees $200.00 $100.00 100% $2,300.00 $1,575.00 460% Tobacco Prod. License 17 0 0% 0 18 -100% Tob. Prod. Lic. Fees $700.00 $0.00 0% $0.00 $900.00 -100% Vending Mach. License 0 5 -100% 0 372 -100% Vend Mach. Lic. Fees $0.00 $50.00 -100% $0.00 $9,385.00 -100%