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Notices - 03/16/2005 - Board of Trustees11 P Cn Village of Oak Brook 1200 Oak Brook Road Oak Brook, IL 60523 -2255 Websrte www.oak - brook.org Administration 630 990 3000 FAX 630 990 0876 Community Development 630 990 3045 FAX 630 990 3985 Engineering Department 630 990 3010 FAX 630 990 3985 Fire Department 630 990 3040 FAX 630 990 2392 Police Department 630 990 2358 FAX 630 990 7484 Public Works Department 630 990 3044 FAX 630 472 0223 Oak Brook Public Library 600 Oak Brook Road Oak Brook, IL 60523 -2200 630 990 2222 FAX 630 990 4509 Oak Brook Sports Core Bath & Tennis Club 700 Oak Brook Road Oak Brook, IL 60523 -4600 630 990 3020 FAX 630 990 1002 Golf Club 2606 Yoik Road Oak Brook, IL 60523 -4602 630 990 3032 FAX 630 990 0245 VILLAGE OF OAK BROOK 1200 OAK BROOK ROAD OAK BROOK, IL 60523 NO'T'ICE OF SPECIAL MEE'T'ING OF THE BOARD OF TRUSTEES Date of Meeting: March 16, 2005 Time of Meeting: 7:30 p.m. Samuel E. Dean Board Room of the Butler Government Center 1200 Oak Brook Road AGENDA Agenda following In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should contact Jeffrey Moline, Assistant Village Manager, at (630) 990 -5738 as soon as possible before the meeting date. VILLAGE OF OAK BROOK y. a Ira BOARD OF TRUSTEES MEETING SAMUEL E-. DEAN BOARD ROOM BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630 - 990 -3000 SPECIAL MEETING WEDNESDAY, MARCH 16, 2005 7:30 P.M. 1. CALL TO ORDER 2. ROLL CALL 3 PRESIDENT'S OPENING COMMENTS 4. RESIDENTNISITOR COMMENT 5 APPROVAL OF MINUTES A. Regular Board of Trustees Meeting of February 22, 2005 B Special Board of Trustees Meeting of March 2, 2005 C Rescheduled Regular Board of Trustees Meeting of March 8, 2005 6 CONSENT AGENDA- All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A Accounts Payable for Period Ending March 4, 2005 - $300,293.96 Significant Items included in Above- B. Approval of Payroll for Pay Period Ending February 26, 2005 - $588,099.62 C Community Development Referrals 1) Villas of Oak Brook Subdivision — Preliminary Plat and Variation to the Subdivision Regulations - 2901 Oak Brook Road, 3111, 3113 and 3115 Meyers Road D Authorization to Seek Bids or Proposals or Negotiate Contracts 1) Village -wide Beautification Project 2) HVAC Screening Project 3) Deicer Salt E. Authorization to Hire, Promote or Reassign Duties of Village Employees 1) Part-time Document Imaging Clerk F Budget Adjustments G An Ordinance granting a variation to 814 Commerce, LLC to allow ninety -six (96) parking spaces in the front yard setback while maintaining a setback of thirty-five feet (35') along Commerce Drive. H An Ordinance Granting A Variation From The Provisions Of Section 13- 6C -3F(1) and 13- 6C -3F(3) of Title 13 ( "Zoning Regulations ") Of The Village Code Of The Village Of Oak Brook Relative To Front and Rear Yard Setback Requirements I A Resolution Amending Resolution 2003-SD-FP-EX I -R-826 and Approving the Final Plat of Subdivision Known as Zubi's Subdivision J. A Resolution Amending Resolution 2003 -SD -FP -EXI -R -827 and Approving the Final Plat of Resubdivision Known as Beard's Plat of Resubdivision K. An Ordinance Authorizing the Sale, Donation or Disposal of Certain Items of Personal Property by the Village of Oak Brook L. MOVED TO UNFINISHED BUSINESS from previous Agenda M An Ordinance Authorizing Execution Of An Agreement For Enforcement Of Certain Traffic Regulations For Motor Vehicles In The Oak Brook Hills Road Homeowners Association In The Village Of Oak Brook 7 ITEMS REMOVED FROM CONSENT AGENDA 8 BOARD & COMMISSION RECOMMENDATIONS A Oak Brook Promenade — 3001, 3003 & 3121 Butterfield Road — Final Plat, Map Amendment, Special Use, Text Amendments, Variations 9. UNFINISHED BUSINESS A. Confirmation of Appointments 1) Police Chief B. Ordinances & Resolutions C Award of Contracts 1) 2005 Paving Project m 2) Golf Course Commodities 3) Golf Course Maintenance Equipment 4) Police Department Uniforms and Equipment D Discussion of Indemnification of Employees, Officers and Commission /Committee Members E Discussion and Adoption of the Ad Hoc Committee Report 1) Motion to Adopt Certain Recommendations of the Ad Hoc Committee F Discussion and Direction on the Rules of Conduct for Village Board Meetings Via Electronic Means G Motion to Review the Village Attorney's Action on March 2, 2005 for Refusing to Make Himself Available for the Special Board of Trustees Meeting H. An Ordinance Proposing Approval Of A Redevelopment Plan And Project For And Designating The Oak Brook Promenade Redevelopment Project Area, Adopting Tax Increment Allocation Financing Therefore, Creating An Interested Parties Registry, Convening A Joint Review Board And Calling A Public Hearing In Connection Therewith (Marked Agenda Item 6.L.) 10 NEW BUSINESS A Confirmation of Appointments 1) Oak Brook Hotel, Convention and Visitors Committee B Ordinances & Resolutions C Award of Contracts D Authorization to Purchase 1) GIS Support Services 2) Service Agreement with 3M Library Systems 3) Installation of Handrails at Pool Stairway and Walk Pool Facility 4) Cement Repair /Replacement at Sports Core E Authorization to Direct Village Attorney to File Suit F Verbatim Transcription of Closed Meeting Minutes of April 13, 2004 and May 25, 2004 G. Motion to Censure the Village President H. Motion to Appoint Legislative Counsel I. Motion to Temporarily Suspend Roberts Rules of Order J First Motion to Provide Direction for James DeAno K. Second Motion to Provide Direction for James DeAno S i i INFOIUy1ATION & UPDATES A. Village President B. Village Manager C Village Clerk 12. ADJOURN TO CLOSED MEETING to consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body 13 ADJOURNMENT In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should contact Jeffrey Moline, Assistant Village Manager, at (630) 990 -5738 as soon as possible before the meeting date. ` � � '� F uG � � I r 'y 491 ��rs�w.IbKe�e '�°'ii0 '�'��ii ��s v , p 9� v p \N BOARD OF TRUSTEES MEETING V V CIO SAMUEL E. DEAN BOARD ROOM 0 BUTLER GOVERNMENT CENTER 9�F � �� 1200 OAK BROOK ROAD �0UN ViI OAK BROOK, ILLINOIS REVISED AgOnds 630 - 990 -3000 SPECIAL MEETING WEDNESDAY, MARCH 16, 2005 7:30 P.M. 1. CALL TO ORDER 2. ROLL CALL ti 3. PRESIDENT'S OPENING COMMENTS 4 RESIDENT /VISITOR COMMENT 5 APPROVAL OF MINUTES A. Regular Board of Trustees Meeting of February 22, 2005 B. Special Board of Trustees Meeting of March 2, 2005 C Rescheduled Regular Board of Trustees Meeting of March 8, 2005 6. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda A Accounts Payable for Period Ending March 4, 2005 - $300,293.96 Significant Items included in Above B Approval of Payroll for Pay Period Ending February 26, 2005 - $588,099.62 C. Community Development Referrals 1) Villas of Oak Brook Subdivision — Preliminary Plat and Variation to the Subdivision Regulations - 2901 Oak Brook Road, 3111, 3113 and 3115 Meyers Road D. Authorization to Seek Bids or Proposals or Negotiate Contracts - 1) Village -wide Beautification Project 2) HVAC Screening Project 3) Deicer Salt E. Authorization to Hire, Promote or Reassign Dunes of Village Employees 1) Part-time Document Imaging Clerk F. Budget Adjustments G An Ordinance granting a variation to 814 Commerce, LLC to allow ninety -six (96) parking spaces in the front yard setback while maintaining a setback of thirty -five feet (35') along Commerce Drive. H. An Ordinance Granting A Variation From The Provisions Of Section 13- 6C -3F(1) and 13- 6C -3F(3) of Title 13 ( "Zoning Regulations ") Of The Village Code Of The Village Of Oak Brook Relative To Front and Rear Yard Setback Requirements I A Resolution Amending Resolution 2003- SD -FP -EX 1 -R -826 and Approving the Final Plat of Subdivision Known as Zubi's Subdivision J A Resolution Amending Resolution 2003- SD- FP -EXl -R -827 and Approving the Final Plat of Resubdivision Known as Beard's Plat of Resubdivision K. An Ordinance Authorizing the Sale, Donation or Disposal of Certain Items of Personal Property by the Village of Oak Brook L MOVED TO UNFINISHED BUSINESS from previous Agenda M. An Ordinance Authorizing Execution Of An Agreement For Enforcement Of Certain Traffic Regulations For Motor Vehicles In The Oak Brook Hills Road Homeowners Association In The Village Of Oak Brook 7 ITEMS REMOVED FROM CONSENT AGENDA 8 BOARD & COMMISSION RECOMMENDATIONS A. Oak Brook Promenade — 3001, 3003 & 3121 Butterfield Road — Final Plat, Map Amendment, Special Use, Text Amendments, Variations 9 UNFINISHED BUSINESS A. Confirmation of Appointments 1) Police Chief B Ordinances & Resolutions C Award of Contracts 1) 2005 Paving Project 2) Golf Course Commodities 3) Golf Course Maintenance Equipment 4) Police Department Uniforms and Equipment D Discussion of Indemnification of Employees, Officers and Commission /Committee Members E. Motion to Clarify Previous Motions Creating and Authorizing the Work of the Ad Hoc Audit Committee F. Discussion and Adoption of the Ad Hoc Audit Committee Report 1) Motion to Adopt Certain Recommendations of the Ad Hoc Audit Committee G. Motion to Direct the Village Attorney to Recuse Himself from any Further Issues in Which He or His Law Firm Have an Interest H Motion to Review the Village Attorney's Action on March 2, 2005 for Refusing to Make Himself Available for the Special Board of Trustees Meeting I Discussion and Direction on the Rules of Conduct for Village Board Meetings Via Electronic Means J. Motion to Engage an Investigator for Review of Work of the Village Attorney as Outlined in Motion Passed by the Board of Trustees at the March 2, 2005 Meeting K An Ordinance Proposing Approval Of A Redevelopment Plan And Project For And Designating The Oak Brook Promenade Redevelopment Project Area, Adopting Tax Increment Allocation Financing Therefore, Creating An Interested Parties Registry, Convening A Joint Review Board And Calling A Public Hearing In Connection Therewith 10, NEW BUSINESS A Confirmation of Appointments 1) Oak Brook Hotel, Convention and Visitors Committee B Ordinances & Resolutions C Award of Contracts D Authorization to Purchase 1) GIS Support Services 2) Service Agreement with 3M Library Systems 3) Installation of Handrails at Pool Stairway and Walk Pool Facility 4) Cement Repair /Replacement at Sports Core E Authorization to Direct Village Attorney to File Suit F. Verbatim Transcription of Closed Meeting Tapes of April 13, 2004 and May 25, 2004 G Motion Requesting Appointment of Legislative Counsel H. Motion to Temporarily Suspend Roberts Rules of Order I. Motion to Censure the Village President J Motion to Provide Direction to James DeAno 11. INFORMATION & UPDATES A. Village President B. Village Manager C. Village Clerk 12 ADJOURN TO CLOSED MEETING to consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and to discuss minutes of meetings lawfully closed under the Open Meetings Act, whether for the purpose of approval by the body of the minutes, or for semi- annual review of the minutes as required by the Open Meetings Act 13 ADJOURNMENT In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should contact Jeffrey Moline, Assistant Village Manager, at (630) 990 -5738 as soon as possible before the meeting date.