Agenda - 04/23/2013 - Board of Trustees^Ay
1. CALL TO ORDER
j Me,
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630 - 368 -5000
REGULAR MEETING
TUESDAY, APRIL 23, 2013
7:00 P.M.
2. ROLL CALL
3. PRESIDENT'S OPENING COMMENTS
A. Oakbrook Center Presentation
B. Proclamation — National Public Works Week
C. Proclamation — National Police Week
4. RESIDENTNISITOR COMMENT
5. APPROVAL OF MINUTES
A. Special Committee -of -the -Whole of March 11, 2013
B. Regular Board of Trustees Meeting of March 12, 2013
C. Regular Board of Trustees Meeting of March 26, 2013
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending:
1) April 5, 2013 - $186,929.79
2) April 19, 2013 - $1,143,885.18
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Aktipis/
Manzo
Significant Items included in Above:
I ) Holland & Knight, LLC — Legal Services — February, 2013 - $11,726.38
(FYI 3 — YTD - $21,568.26)
2) Seyfarth, Shaw, LLP — Legal Services — February, 2013 - $102.50
(FYI 3 — YTD - $1,468.30)
3) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C. — Legal Services — March, 2013
$2,708.75 (FY 13 — YTD - $7,262.80)
4) Rathje & Woodward, LLC — Legal Services — March, 2013 - $3,333.33
(FY 13 — YTD - $9,999.99)
5) Hervas, Condon & Bersani, P.C. — Legal Services — March, 2013 - $2,582.02
(FYI 3 — YTD - $2,890.52)
TOTAL LEGAL BILLS PAID FOR 2013- $43,451.49
6) DuPage Water Commission — March 31, 2013 - $255,081.14
7) Christopher B. Burke Engineering — Payout #3 — 2013 Paving Project - $17,500.92
8) Bryce Downey & Lenkov, LLC — SLEP Investigation - $25,000
B. Approval of Payroll for Pay Period Ending:
1) March 30, 2013 - $628,547.74 Aktipis(
2) April 13, 2013 - $680,110.43 Manzo
C. Community Development Referrals
1) Aerotek and Parvin - Clauss Sign Co. — 903 Commerce Drive — Variation — Sign Regulations Moy
2) Advocate Health and Hospital Corp. — 2025 Windsor Drive — Variation — Parking Moy
Regulations
3) Canterberry Lane Subdivision — 204 Canterberry Lane — Final Plat — Two Lot Subdivision Wolin
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) 2013 Street Improvement Project Wolin
2) Traffic Control and Street Lighting System Maintenance Wolin
E. Budget Adjustments —NONE AT THIS TIME
F. Ordinances & Resolutions
1) RESOLUTION 2013- BD- F &P- RFP -EX -R -1255, A Resolution Accepting a Proposal and Moy/
Authorizing the Execution of an Agreement with Selection Works, LLC for Testing Services Manzo/
Wolin/
Yusuf
2) ORDINANCE 2013 - STRTSCP -COM -G -966, An Ordinance Amending the Village Code
Zannis
Concerning the Village Streetscape Committee
3) ORDINANCE 2013- LC- TA- CO- DR -C -G -997, An Ordinance Amending Sections 4 -2 -3, 4-
Wolin/
2 -4 and 4 -2 -5 of the Village Code of the Village of Oak Brook Relating to Taxicab Licenses
Yusuf
4) ORDINANCE 2013- PD- OF- ADIUD -G -998, An Ordinance Amending the Oak Brook
Village Code to Allow for Violations of the Village Taxicab Regulations to be Adjudicated
Before the Village Code Hearing Department
Lalmalani
5) RESOLUTION 2013- GOLF - CNTRCT -R -1259, A Resolution Approving the Award of a
Yusuf/
Contract for the Purchase of an Aerator for the Oak Brook Golf Course
Manzo
6) RESOLUTION 2013 - BSLMUSEUM - CNTRCT -EX -R -1258, A Resolution Authorizing the
Award of Contract to Restoric, LLC for the 2013 Oak Brook Heritage Center Window
Restoration Project
Wolin
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7) Ordinance 2013 -PP -S -1367, An Ordinance Authorizing the Sale Through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned by
the Village Of Oak Brook Lalmalani
G. 2013 First Quarter Hotel /Motel Tax Receipts Manzo/
Zannis
H. Monthly Treasurer's Report – March 31, 2013 Aktipis/
Manzo
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS
A. SFERS Real Estate Corporation – Oak Brook Executive Plaza – 1211- 1301 -1315 22 "d Street
– Variation – Parking Regulations Moy
B. MTL Insurance Company – 1200 Jorie Blvd. – Variation – Parking Regulations Moy
C. Canterbetry Lane Subdivision – 204 Canterberry Lane – Final Plat – Two Lot Subdivision Wolin
9. UNFINISHED BUSINESS
10. ACTIVEBUSINESS
A. Confirmation of Appointments
1) Streetscape Committee Lalmalani
B. Ordinances & Resolutions
1) RESOLUTION 2013- LEGAL -HM- TAX - LIT -EX -R -1257, A Resolution Approving a Legal Manzo/
Services Agreement for the Recovery of Unremitted Hotel Tax Revenue Due and Owing Zannis
from Online Travel Companies
C. Award of Contracts –NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Branding Initiative /Residential Marketing Plan RFQ
E. Police and Firefighters' Pension Fund Actuarial Studies
F. Personnel Manual
G. Bryce Downey & Lenkov and SLEP Investigation
H. RESOLUTION 2013- BD- BOT -EO -R -1254, Resolution Of Reprimand – Trustees Aktipis and
Zannis and Related Issues
1. Reprimand of Trustee Manzo - Allegation Regarding Trustee Manzo's Possible Violations of
of the Village Ethics Ordinance
J. RESOLUTION 2013- BD- BOT -EO -R -1260, A Resolution of Reprimand - Action Regarding
Compliance with Village Ordinance on Approval of Minutes
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Yusuf
Aktipis/
Manzo
Lalmalani
Zannis/
Aktipis
Lalmalani
Aktipis/
Zannis
Zannis/
Aktipis
11. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022
or for TDD response (630) 990 -2131 as soon as possible before the meeting date.
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