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Boards & Commissions Supporting Documents - 02/24/2009 - Board of TrusteesJ������,/ �lr. 17�YY • AGENDA ITEM Regular Board of Trustees Meeting of February 24, 2009 SUBJECT: 2008 Safety Incentive Program FROM: Blaine Wing, Assistant Village Manager Fv 4 W1111 ITEM I O.F . BUDGET SOURCE /BUDGET IMPACT: Project 134 Risk Management: $10,800.00 RECOMMENDED MOTION: I move to approve the Village's safety incentives in the way of gift certificates in the amount of $25, $50 and $100 to employees who did not have an avoidable accident /incident during 2008. Backsround/History: Per the Village Personnel Manual, employees are rewarded for being safe throughout the year. The amount of the gift certificate that is awarded is based on the risk group categories that each position has been classified. (See attachments.) During 2008, there were a total of 35 accidents /incidents that either required medical attention or where the damage was in excess of $100. After going through the Village's review process, 8 accidents /incidents were determined to be avoidable, thus disqualifying those employees from the 2008 Safety Incentive Program. Recommendation: As 2008 Safety Incentive Program's total award amount exceeds $10,000.00, I encourage the Village Board to review the provided background materials and approve the purchase of gift certificates in the amount of $25, $50 and $100 to employees who did not have an avoidable accident /incident during 2008. It should be noted that recommended amount is approximately $700 under budget. Additionally, staff is recommending that the Village discontinue the current Safety Incentive Program as outlined in the Village's Personnel Manual and acknowledge employees safe behavior via other cost effective means. If the Village Board agrees with this cost saving measure, employees would be informed that their safe behavior in 2009 would no longer be rewarded with monetary incentives. n; Last saved by administrator C \Documents and Settings \bwing \Desktop \current desktop \Blatne's files\2007 Safety Incentive Program Memo doc Last printed 2/20/2009 1 39 PM O COUNI , VILLAGE OF OAK BROOK Interoffice Memorandum DATE: 2/19/09 TO: Dave Niemeyer /Blaine Wing FROM: Eileen Donahue SUBJECT: 2008 Safety Committee Incident Determinations As you may know, safety incentives in the way of gift certificates are distributed annually to those employees who do not have an avoidable accident /incident during the year. The value of these gift certificates ($25, $50, and $100) is based on the risk group to which the employee belongs. Risk group categories are listed on page V1 -2 through V14 in the Personnel Manual. In 2008 there were a total of 35 incidents /accidents that required medical attention or where the damage was estimated at over $100. A description of the incident along with a determination form is sent to the Department Head and Assistant in the department where the employee having the accident works. The department head and assistant is then asked to determine if they feel the accident /incident was avoidable or unavoidable. The determination is then sent back to the Safety Committee for review. After the safety committee discussed the 2008 incidents /accidents, eight were deemed as avoidable and therefore the employee involved is not entitled to the gift certificate incentive. An accident summary is attached for your review. I will be happy to provide to you further details of any of these accidents should you require more information. Employees with avoidable accidents have received a letter informing them they are not eligible for the safety incentive. Per policy, the employee has a right to appeal the decision to the Safety Committee. The estimate cost for the gift certificates, taking into account employees who started during the year and therefore are entitled to a prorated amount, is approximately $10,800.00. After your review and approval, I will provide Kate Croteau with a list of eligible employees so that she may purchase and distribute gift certificates. I will also provide Blaine with the letters to be sent to those employees who are not eligible for their 2008 safety incentive. DocumenC Village of Oak Brook -- Accident Summary Safety Committee From: 01/01/08 To: 12/31/08 Accident Medical / Safety Date Description Avoidable Property Status 01/08/08 Rear ended while driving patrol car ❑ Property C 01/14/08 dog bite to right hand ❑ Medical C 01/23/08 Lower back pain during physical fitness training ❑ Medical C 02/01/08 Other vehicle hit VOB car in parking lot ❑ Property A 02/02/08 jammed finger on spotlight handle in squad ❑ Medical C 02/08/08 Damaged front bumper while in parking lot Property C 02/09/08 left knee pain during physical fitness traiining ❑ Medical C 02/18/08 VOB Vehicle rear ended other vehicle ❑ Property A 02/19/08 slipped on ice when entering library ❑ Medical A 02/29/08 Muscle Strain to upper back while working ❑ Medical C 03/05/08 injured right shoulder during def tactics training ❑ Medical C 03/05/08 Pain in elbow /shoulder during def tactics training ❑ Medical C 03/06/08 Injured left ankle during defensive tactics train ❑ Medical C 03/25/08 While backing up vehicle, hit delineator post Property C 03/28/08 Sprained left thumb while arresting subject ❑ Medical C 04/12/08 Damaged left running board while getting gas Property C 05/01/08 Injured right wrist during training ❑ Medical C 05/09/08 injured right hand during defensive tactics train ❑ Medical C 05/13/08 Squad rear endedofficer left shoulder /neck pain ❑ Medical C 06/19/08 Turned ankle disembarking from fire engine ❑ Medical C 06/25/08 injured right shoulder, offender resisting arrest ❑ Medical C 06/26/08 Mirror damaged when raising bucket on truck #504 Property C 06/26/08 Mirror damaged when raising bucket on truck #504 Property C 07/03/08 Injured left knee, lower back in traffic accident ❑ Medical & Property C 07/28/08 Potential carpal tunnel - ongoing investigation ❑ Medical A Friday, February 20, 2009 Page I of 2 Accident Medical / Safety Date Description Avoidable Property Status 08/07/08 Metal shaving into eyelid when training ❑ Medical C 08/14/08 Twisted right knee while repairing water main ❑ Medical C 09/16/08 Hit a post while backing an engine in parking lot Property C 10/13/08 Pain in elbow when installing an airdryer ❑ Medical C 10/14/08 Injured right shoulder during def tactics training ❑ Medical C 11/12/08 Damaged #503 while following leaf crew Property C 11/30/08 Training search /punctured palm w /nail in board ❑ Medical C 12/01/08 Other vehicle rear ended PW vehicle while stopped ❑ Property C 12/07/08 Fell on back /elbow while desending Village stairs ❑ Medical C 12/26/08 Vehicle rear ended while stopped at traffic light ❑ Property C 12/26/08 EE Vehicle hit while stopped /lights activated ❑ Medical & Property C 0 Friday, February 20, 2009 Page 2 of 2